Assistant Court Coordinator

Galveston County Human Resources; Galveston (TX); On-site; USD 46,000 - 57,000; Full time

Job summary

Galveston County Probate Court seeks an administrator to provide legal and administrative support for mental health case management. You will coordinate deadlines, prepare court documents, and assist with the Court Visitor Program in a busy office environment.

Responsibilities include docket preparation, hearing and dismissal documents, liaison with attorneys and medical staff, and overseeing per‑case billing processes. A Bachelor’s degree and two years of relevant experience are required.

Qualifications

• Bachelor’s degree required.
• Two years of experience in court administration, legal assistance, or closely related experience.
• Strong organizational and communication skills.

Responsibilities

• Track involuntary commitment mental health cases and prepare weekly docket.
• Monitor 48-hour, 72-hour, and 30-day deadlines.
• Handle Jail Medication hearings coordination and status tracking.
• Prepare legal documents to initiate mental health proceedings and for hearings.
• Prepare dismissal documents and support courtroom processes.
• Coordinate with attorneys and medical staff via telephone.
• Support billing for associated parties and counties.

Skills

Court administration

Legal assistance

Telephone skills

Education

Bachelor's degree

Job description

General Description

The purpose of this position within the organization is to provide administrative and legal support for the Probate Court by coordinating mental health cases, monitoring statutory deadlines, preparing legal documents, and facilitating the Court Visitor Program

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Track all involuntary commitment mental health cases and prepare the weekly docket:
  • Track 48-hour deadlines
  • Track 72-hour deadlines
  • Track 30-day deadlines
• Track all Jail Medication hearings
• Confirm the date entered in jail and calculate total days in jail to date
• Track all Out-Patient commitment dates, outpatient status conferences, and reapply if the 90-day commitment needs a 1-year extension
• Prepare legal documents to initiate the mental health process
• Prepare legal documents for hearing
• Prepare documents for dismissal
• Telephone skills for contact with attorneys and medical staff
• Pay Associate Judge per case
• Pay AAL per case
• Billing other counties due to Galveston County processing their case
• Performs related work as assigned.

Minimum Education and Experience Requirements:

• Requires a Bachelor’s degree.
• Requires two years of experience in court administration, legal assistance, or closely related experience.

Physical Demands/Work Environment:

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

The work is typically performed sitting at a desk or table or while intermittently sitting, standing, bending, crouching, or stooping. The employee occasionally lifts light and heavy objects.

The work is typically performed in an office.

Emergency Preparedness Tier Level: 4

Special Certifications and Licenses:

None.

Department:

Probate Court

Salary:

$51,572.00