Assistant Court Administrator - Clarion County

Administrative Office of Pennsylvania Courts; Clarion (Clarion County); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Paid holidays

Health plans

Parental leave

Free parking

Retirement plans

Job summary

The Administrative Office of Pennsylvania Courts seeks an Assistant Court Administrator to support the District Court Administrator across Clarion County Court of Common Pleas and affiliated offices. The role oversees criminal case flow, scheduling, jury management, language access, and administrative functions, ensuring timely case progression.

Key duties include coordinating with DA, PD, and other agencies; managing CPCMS access and training; and supporting judges and education efforts.

Qualifications

• High School diploma or equivalent.
• Three years of administrative or office support experience in a legal, judicial, or governmental setting.
• An equivalent combination of education, experience, and/or training may be considered.
• Satisfactory criminal background check required.
• Valid driver’s license required.

Responsibilities

• Monitor criminal cases from entry to sentencing including ARD.
• Manage daily scheduling and court calendars for criminal caseload.
• Schedule PCRA petitions and appoint counsel as required.
• Coordinate communications between DA, PD, warden, defense, and agencies.
• Coordinate logistics and scheduling for Senior Judges in criminal matters.
• Serve as ADA coordinator for the court.
• Administer language access plan and schedule interpreters.
• Oversee master juror list, jury management software, and voir dire processes.

Skills

Administrative support

Legal/governmental setting

Education

High School diploma or equivalent

Job description

The Assistant Court Administrator plays a key role in assisting the District Court Administrator with operational, administrative, and judicial functions across the Clarion County Court of Common Pleas and affiliated offices.

Job Duties

• Monitors criminal cases entering the Court of Common Pleas from initial entry through sentencing, including Accelerated Rehabilitative Disposition (ARD) cases referred directly from preliminary hearings to Adult Probation.
• Manages daily scheduling, courtroom calendar activities and court lists/notices for the criminal caseload.
• Tracks and schedules post-conviction relief act (PCRA) petitions and appoints counsel as required.
• Maintains clear communication across the District Attorney’s office, Public Defender’s office, warden, private defense counsel and agencies to ensure cases proceed through the system on time.
• Coordinates logistics, case files and scheduling for Senior Judges assigned to criminal matters in Clarion County.
• Serves as the Americans with Disabilities Act (ADA) coordinator for the court.
• Administers the Language access plan for Clarion County and schedules interpreters for court proceedings.
• Oversees the master juror list, jury management software, questionnaire reviews, excusal requests and trial jury pool preparation.
• Ensures County Constables comply with local court standards. Prepares the annual county 1099 report.
• Responsible for the Common Pleas Criminal case management system (CPCMS) user registration, access and system training.
• Supports magisterial district judges’ administrative needs, schedules regional judge meetings and coordinates continuing education training.
• Acts as the District Court Administrator during planned or unplanned absences.
• Assists the President Judge and District Court Administrator with local rules of court development, policy drafting, technology integration and maintenance of the County Law Library.

Minimum Qualifications

• High School diploma or equivalent, AND
• Three years of administrative or office support experience in a legal, judicial, or governmental setting.
• An equivalent combination of education, experience, and/or training may be considered.

Additional Requirements

• Satisfactory criminal background check required
• Valid driver’s license required.

Job Benefits

• 13 paid holidays, 12 paid sick days, and 12+ paid vacation days per year.
• Comprehensive, low-cost medical, dental, vision, and prescription plans for employees and eligible family members on the 1st day of employment.
• Salary increases, employee assistance programs, and retirement plans.
• 6 weeks of paid parental leave for eligible employees.
• Healthcare Flexible Spending Account.
• Free parking

Salary information

Starting Annual Salary Range: $36,000 - $43,993

Maximum Annual Salary: $67,603