Assistant Court Administrator - Clarion County

AOPC Administrative Office of PA Courts; Pennsylvania; On-site; USD 36,000 - 68,000; Full time

Benefits offered by this job

Paid holidays

Paid sick days

Paid vacation days

Healthcare plan

Parental leave

Free parking

Retirement plan

Job summary

AOPC Administrative Office of PA Courts in Pennsylvania seeks an Assistant Court Administrator to oversee criminal caseload management, scheduling, court lists, and coordination with the District Attorney, Public Defender, and probation services. The role also covers registration and training for the Common Pleas Criminal case management system (CPCMS), ADA coordination, and language access programs.

The position requires a high school diploma or equivalent with at least three years of

Qualifications

• High School diploma or equivalent
• Three years of administrative or office support experience in a legal, governmental setting
• Equivalent combination of education, experience, and/or training may be considered

Responsibilities

• Monitors criminal cases from initial entry through sentencing, including ARD cases referred from hearings to Adult Probation.
• Manages daily scheduling, courtroom calendar activities and court lists/notices for the criminal caseload.
• Tracks and schedules PCRA petitions and appoints counsel as required.
• Maintains clear communication with DA, Public Defender, warden, private counsel and agencies to ensure timely case progression.
• Coordinates logistics, case files and scheduling for Senior Judges assigned to criminal matters.
• Serves as ADA coordinator for the court and administers language access plans and interpreters.
• Oversees master juror list, jury management software, questionnaires, excusals and jury pool preparation.
• Ensures County Constables comply with local court standards.
• Prepares annual county 1099 report.
• Manages CPCMS user registration, access and training.
• Supports magisterial district judges’ administrative needs and coordinates regional judge meetings.

Job description

The Assistant Court Administrator

Job Duties

• Monitors criminal cases entering the Court of Common Pleas from initial entry through sentencing, including Accelerated Rehabilitative Disposition (ARD) cases referred directly from preliminary hearings to Adult Probation.
• Manages daily scheduling, courtroom calendar activities and court lists/notices for the criminal caseload.
• Tracks and schedules post-conviction relief act (PCRA) petitions and appoints counsel as required.
• Maintains clear communication across the District Attorney's office, Public Defender's office, warden, private defense counsel and agencies to ensure cases proceed through the system on time.
• Coordinates logistics, case files and scheduling for Senior Judges assigned to criminal matters in Clarion County.
• Serves as the Americans with Disabilities Act (ADA) coordinator for the court.
• Administers the Language access plan for Clarion County and schedules interpreters for court proceedings.
• Oversees the master juror list, jury management software, questionnaire reviews, excusal requests and trial jury pool preparation.
• Ensures County Constables comply with local court standards.
• Prepares the annual county 1099 report.
• Responsible for the Common Pleas Criminal case management system (CPCMS) user registration, access and system training.
• Supports magisterial district judges' administrative needs, schedules regional judge meetings and coordinates continuing education training.
• Acts as the District Court Administrator during planned or unplanned absences.
• Assists the President Judge and District Court Administrator with local rules of court development, policy drafting, technology integration and maintenance of the County Law Library.

Minimum Qualifications

• High School diploma or equivalent, AND Three years of administrative or office support experience in a legal, judicial, or governmental setting.
• An equivalent combination of education, experience, and/or training may be considered.

Additional Requirements

• Satisfactory criminal background check required
• Valid driver's license required.

Job Benefits

• 13 paid holidays, 12 paid sick days, and 12+ paid vacation days per year.
• Comprehensive, low-cost medical, dental, vision, and prescription plans for employees and eligible family members on the 1st day of employment.
• Salary increases, employee assistance programs, and retirement plans.
• 6 weeks of paid parental leave for eligible employees.
• Healthcare Flexible Spending Account.
• Free parking

Salary information

Starting Annual Salary Range: $36,000 - $43,993 Maximum Annual Salary: $67,603

In the Pennsylvania Courts, people are our priority. Become part of a dynamic and diverse branch of government focused on promoting access to justice for all. Discover fulfilling opportunities that align with your passion, and be part of a team dedicated to making a positive impact through public service. Explore the possibilities with us at the Pennsylvania Courts - where career meets purpose.