Assistant Coordinator-Organizational Development (3 Year Temporary)

Associated Students, Inc.

San Luis Obispo (CA)

On-site

USD 42,000 - 67,000

Full time

9 days ago

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Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

CalPERS Benefits

Paid Holidays

Vacation Time

Sick Leave

Personal Holiday

Birthday Holiday

Workers’ Compensation Insurance

Unemployment Insurance

Job summary

Associated Students, Inc. (ASI) seeks an Assistant Coordinator—Organizational Development to support leadership development, employee engagement, and organizational effectiveness.

Based at Cal Poly, San Luis Obispo, CA, you will plan, implement, and evaluate programs aligned with ASI priorities and staff development goals. The role involves supervising student staff, coordinating internal communications, and administering tools like SharePoint to foster organizational alignment.

Qualifications

High school diploma or equivalent required; college degree preferred.
Minimum one year of experience, three years preferred, in related roles.
Proficient in English grammar, spelling and punctuation.
Knowledge of office methods, procedures, and practices.
Experience with performance management and training tracking software.
Awareness of federal and state labor laws.

Responsibilities

Directly supervise Assessment Student Assistants and support daily operations.
Coordinate and support internal communication planning to promote engagement across departments.
Maintain organizational calendar and ensure timely communication of initiatives.
Support SharePoint content accuracy and usage across ASI.
Develop and evaluate training programs for ASI staff and student employees.
Coordinate staff appreciation initiatives and annual kickoff trainings.
Track progress of organizational development projects and report outcomes.

Skills

English grammar

Office administration

Windows OS

Performance management software

Labor law knowledge

Communication skills

Confidentiality

Stakeholder relations

Education

High school diploma

Four-year degree preferred

Tools

SharePoint

MS Office

Job description

Definition & Purpose

The Assistant Coordinator—Organizational Development is responsible for supporting global assessment, leadership development, employee engagement and appreciation, and organizational effectiveness. The position assists with the planning, implementation, evaluation, and continuous improvement of programs, processes, and systems that support ASI's strategic priorities and employee development goals.

This position is based at the Cal Poly in San Luis Obispo, CA.

Educational & Qualifying Experience, Skills, Licenses, Credentials

Educational/License/Credential Requirements

High school diploma, GED, or equivalent.
Graduation from a four-year college or university preferred.

Experience Requirements

Minimum one (1) year of experience, three (3) years preferred, that demonstrated the ability to perform the essential functions of the job.

Knowledge/Skill Requirements

Thorough knowledge of correct English grammar, spelling, and punctuation.
General knowledge of office methods, equipment, procedures, and practices.
Proficiency with Windows-based computer systems.
Working knowledge of performance management and training tracking software programs.
Working knowledge of Federal and State Labor Law.
Ability to effectively communicate both orally and in written form.
Ability to apply judgment and discretion in performing confidential personnel matters.
Ability to establish and maintain effectiveworking relationships with staff and stakeholders.

Essential Duties & Responsibilities

Supervisory Responsibilities

Directly supervise Assessment Student Assistants.
Facilitate meetings, conduct performance evaluations, establish goals, and monitor day-to-day operations.

Organizational Communication & Coordination

Coordinate and support organization-wide internal communication planning efforts to promote alignment, information sharing, and employee engagement across departments.
Maintain and administer the organizational calendar, ensuring key initiatives, events, deadlines, and strategic activities are accurately tracked and communicated.
Promote and support the effective use of SharePoint as ASI’s primary internal resource for organizational information.
Partner with departmental subject matter experts to ensure SharePoint content remains accurate, current, and aligned with organizational standards.
Support organizational change initiatives through communication, training, and stakeholder engagement.
Assist departments with implementation plans for new programs, systems, or organizational practices.
Track and report on implementation progress and outcomes for organizational development projects.

Staff Development

Develop, implement, and evaluate training programs and development opportunities for ASI full-time, intermittent, and student employees.
Monitor and evaluate professional development participation, conference reporting, and program outcomes to identify trends, measure effectiveness, and recommend improvements.
Assist departments in identifying and implementing improvements to workflows, communication practices, and organizational processes that support operational efficiency and employee success.
Support the documentation and maintenance of organizational procedures, standards, resources, and tools that promote organizational consistency.
Coordinate and support employee appreciation and engagement initiatives that foster a positive workplace culture and enhance the employee experience by leading the Student and Intermittent Staff Appreciation Committee and ASI Fun Committee.
Coordinate annual Full-time Staff Kickoff Training Event and annual Student and Intermittent Staff Kickoff Training Event.

Strategic Planning and Assessment Support

Coordinate and support organizational assessment, strategic planning, and evaluation initiatives by developing assessment plans, tracking progress toward organizational goals, and measuring the effectiveness of employee learning, leadership development, and organizational development programs.
Develop, maintain, and administer assessment tools and key performance metrics that support organizational effectiveness, continuous improvement, and data-informed decision making.
Compile, analyze, and interpret organizational data to identify trends, evaluate outcomes, and develop actionable recommendations that support strategic priorities and organizational objectives.
Prepare reports, presentations, and other communications that effectively convey organizational development outcomes, workforce trends, assessment results, and progress toward strategic goals to stakeholders across the organization.

Other Duties & Responsibilities

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in ASI policy as a condition of their employment.
Other duties as assigned.

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. ASI will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current ASI employee who was conditionally offered the position.

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