Assistant Coordinator of Payroll, 1.0 FTE

Minnetonka Schools; Minnetonka (MN); On-site; USD 70,000 - 81,000; Full time

Job summary

Minnetonka Schools is seeking a Payroll or Benefits Coordinator to assist in payroll operations and benefits management. This full-time position involves calculating and processing payroll for the District, supporting retirement plan management, and ensuring compliance with relevant regulations. Candidates should have an Associate's degree in Accounting or a related field, with previous payroll experience preferred.

Qualifications

• Minimum 3 years of payroll experience with automated systems required.
• Ability to maintain confidentiality and understand data privacy.
• Experience in school district accounting preferred.

Responsibilities

• Assist in daily payroll operations, including biweekly payroll.
• Analyze, reconcile, and audit payroll-related data.
• Maintain retirement plan records and support negotiation processes.

Skills

Problem Solving

Analytical Skills

Organizational Skills

Communication Skills

Interpersonal Skills

Education

Associate Degree in Accounting or Human Resources

Bachelor's Degree Preferred

Tools

Microsoft Excel

Microsoft Word

Google Applications

Skyward

Job description

Position Type:
Administration/Professional/ District Office--Payroll or Benefits Coordinator

Date Posted:
6/20/2025

Location:
District Service Center (DSC)

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Date Available:
ASAP

Closing Date:
open until filled

Assists in the daily operations of the District’s payroll system, including biweekly payroll and employee time-off tracking.

Assists in analyzing, reconciling and auditing complex payroll-related data, accounts and reports.

Assists in the timely and accurate submission of payroll related reports and remission of payroll related liabilities to state and federal agencies and other entities to whom such reports and payments are due.

Assists in maintaining the District’s retirement plan records (i.e., 403b, 457, and Post-Employment VEBA) for all employees, including calculating, reconciling, and educating employees

Assist in interpreting and analyzing district policy, collective bargaining contracts and government regulations affecting payroll and benefit procedures.

Assists in providing accurate and timely support for all negotiation processes or District decision processes that require payroll data.

Performs other duties of a similar nature or level at the direction of the Coordinator of Payroll.

Associate Degree with major coursework in Accounting, Human Resources or closely related field. Four year degree preferred.

Evidence of previous payroll experience with automated, complex payroll system. Minimum three years preferred.

School district accounting experience, experience with Skyward preferred.

Evidence of proficiency in the use of Microsoft Word,Excel,and Google applications.

Evidence of excellent problem solving and analytical skills.

Excellent organizational skills.

Evidence of a high level of ability to analyze and interpret payroll manuals, government reports and collective bargaining contracts.

Demonstrated ability to maintain confidentiality, along with a thorough understanding of data privacy requirements of a public human resources function.

Evidence of ability to prioritize and handle multiple tasks simultaneously.

Strong communication skills and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Ability to work with minimum supervision

Summary/Primary Objective of Position:
Under the direction of the Coordinator of Payroll, assists the Coordinator of Payroll to deliver accurate pay, tax and benefit withholdings for employees on a bi-weekly basis consistent with applicable laws, regulations, policies, procedures, bargaining contracts, and district policy, and perform related work as required within the job description.

Job Responsibilities:
Assists the Coordinator of Payroll in the following duties and performs these duties in the absence of the Coordinator of Payroll:

Assists in the daily operations of the District’s payroll system, including biweekly payroll and employee time-off tracking.

Assists in analyzing, reconciling and auditing complex payroll-related data, accounts and reports.

Assists in the timely and accurate submission of payroll related reports and remission of payroll related liabilities to state and federal agencies and other entities to whom such reports and payments are due.

Assists in maintaining the District’s retirement plan records (i.e., 403b, 457, and Post-Employment VEBA) for all employees, including calculating, reconciling, and educating employees

Assist in interpreting and analyzing district policy, collective bargaining contracts and government regulations affecting payroll and benefit procedures.

Assists in providing accurate and timely support for all negotiation processes or District decision processes that require payroll data.

Performs other duties of a similar nature or level at the direction of the Coordinator of Payroll.

Qualifications:

Associate Degree with major coursework in Accounting, Human Resources or closely related field. Four year degree preferred.

Evidence of previous payroll experience with automated, complex payroll system. Minimum three years preferred.

School district accounting experience, experience with Skyward preferred.

Evidence of proficiency in the use of Microsoft Word,Excel,and Google applications.

Evidence of excellent problem solving and analytical skills.

Excellent organizational skills.

Evidence of a high level of ability to analyze and interpret payroll manuals, government reports and collective bargaining contracts.

Demonstrated ability to maintain confidentiality, along with a thorough understanding of data privacy requirements of a public human resources function.

Evidence of ability to prioritize and handle multiple tasks simultaneously.

Strong communication skills and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Ability to work with minimum supervision

Assignment Details:
The Assistant Coordinator of Payroll is a full-time, year-round, exempt position. This position will be placed on an individual letter of assignment and is not within a collective bargaining unit. Starting salary is $70,000 depending on experience and our benefits are regionally competitive.