Assistant Controller - Family Office

Fairstead ESC LLC; New York (NY); On-site; USD 140,000 - 180,000; Full time

Job summary

Fairstead ESC LLC in New York seeks an Assistant Controller for its Family Office. You will oversee accounting operations, ensure GAAP/IFRS compliance, and manage monthly close, tax workpapers, and financial reporting for multiple entities.

The role partners with IT and leadership, builds budgets, analyzes variances, and supports ad hoc reporting. Requires 5–7 years of fund accounting experience, a bachelor's in business/finance, and advanced Excel.

Qualifications

• Strong financial data analysis and reporting skills.
• Ability to deliver quality work under tight deadlines with good prioritization.

Responsibilities

• Own financial and tax reporting, accounting, budgeting, and projections for all Fairstead Family office entities.
• Prepare and maintain all financial and tax books and records for all family office entities, including monthly and year end close, audit and tax filing workpapers
• Review accounts payable and expense transactions, and intercompany billings for proper coding and approval
• Coordinate financial activity with internal and external service providers and vendors and ensure proper reflection in financial records
• Manage tax compliance and reporting for Family office entities, including tax-based financial statements
• Research accounting treatment to ensure GAAP/IFRS compliance
• Prepare the annual operating budget and rolling five-year plan; provide monthly updates and reforecasting
• Prepare monthly journal entries and bank reconciliations; oversee cash and variance reconciliations
• Produce monthly and quarterly financial reporting packages for management, owners, investors
• Partner with IT to leverage applications and implement workflow improvements
• Prepare net worth calculations and assist with ad hoc reports
• Support team projects to improve processes and efficiency
• Manage weekly FO payments and cash disbursements
• Prepare semi-monthly FO cash report for management
• Build rapport with ownership and assist executive leadership with special projects

Skills

Financial data analysis

Reporting

Organizational skills

Problem solving

Confidentiality

Education

Bachelor’s degree in business/finance/accounting

CPA or MBA preferred

Tools

Excel

Job description

Fairstead is a purpose-driven real estate firm dedicated to building affordable communities across the country. Headquartered in New York, with offices in Colorado, Florida, and Washington DC, Fairstead owns and manages a portfolio of more than 30,000 apartments, including pipeline, across 28 states. As an integrated owner, operator, and innovator, Fairstead brings development, construction, and property management under one unified platform to deliver high-quality affordable housing that serves our residents at scale.

At Fairstead, we believe affordable housing should be thoughtfully designed, professionally managed, and responsibly operated. We seek to create and preserve housing that serves residents while delivering long-term value to communities, partners, and stakeholders.

Fairstead challenges industry norms through our tech-forward, entrepreneurial approach to affordable housing. In addition to core real estate capabilities, we operate innovative service lines designed to improve resident outcomes, strengthen communities, and drive operational efficiency. We embrace digital transformation, data-driven decision-making, and emerging technologies, including AI, to build scalable systems that support sustainable growth, grounded in a culture of entrepreneurship, innovation, partnership, dedication, and integrity.

The Assistant Controller, Family Office reports to the CEO and is responsible for supporting accounting operations for Fairstead’s family office ventures through the maintenance of an adequate system of accounting records, and a comprehensive set of controls and budgets designed to mitigate risk. The Assistant Controller will ensure the accuracy of the reported financial results and that reported results comply with generally accepted accounting principles or international financial reporting standards.

Responsibilities

• Own financial and tax reporting, accounting, budgeting, and projections for all Fairstead Family office entities.
• Prepare and maintain all financial and tax books and records for all family office entities, including monthly and year end close, audit and tax filing workpapers
• Review accounts payable and expense transactions, as well as intercompany billings, to ensure appropriate coding and approval
• Coordinate financial activity with internal and external service providers and vendors, ensuring financial results, billing and collection information is properly reflected in the financial records
• Manage tax compliance and reporting for Family office entities, including reviewing tax-based financial statements
• Responsible for researching accounting treatment of business activities to ensure compliance with generally accepted accounting principles
• Prepare the annual operating budget, support the maintenance of a rolling five-year business plan, and provide monthly updates, variance commentary and reforecasting to internal stakeholders
• Prepare monthly journal entries and bank reconciliations, provide oversight over cash and variance reconciliations, and review cash balances and prepare capital call support to avoid shortfalls
• Produce monthly and quarterly financial reporting packages and other required financial information and analytics to management, owners, investors, and financial institutions (if applicable)
• Partner with IT to leverage applications and implement workflow and efficiency solutions
• Preparations net worth calculations.
• Assist with team projects to improve overall processes
• Manage weekly FO payments, coordinating with FO team to pay approved expenses online or via check.
• Prepare Semi-Monthly FO cash report for management review.
• Build rapport with ownership of company.
• Assist Executive leadership with preparing ad hoc reporting and with any special projects that arise.

Requirements

• Bachelor’s degree in business, accounting, finance, or related field required. CPA, CFO or MBA preferred.
• Five (5) to seven (7) years of relevant experience in accounting experience in fund accounting, financial analysis, and/or investment fund management.
• Two (2) years’ experience as an accounting or finance manager.
• Experience with Partnerships, family partnerships preferred.
• Understanding of applicable laws and regulations.
• Understanding of economic principles, financial markets, and banking.
• Strong financial data analysis and reporting.
• Knowledge of payroll, accounts payable, and accounts receivable functions.
• Ability to deliver quality work on tight deadlines, with strong organization and priority setting skills.
• Proven experience in financial project management.
• Advanced computer skills, specifically in Excel.
• Must be able to communicate financial information into sound business language so people of all levels can understand.
• Knowledge of federal regulation on taxes and reporting.
• Deep understanding of finance.
• Curious and highly driven.
• Values entrepreneurialism and works well with limited direction
• Demonstrates ability in problem solving, priority setting and planning
• Confidentiality.

Exact compensation may vary based on skills, experience, and location.

Salary Range

$140,000 - $180,000 USD

Diversity in backgrounds and experiences is key to Fairstead’s success. Being an equal opportunity employer is a central tenet of our philosophy that shapes who we are and the communities we serve. Our goal is to ensure competitive total compensation that is commensurate with experience, location, and other market benchmarks.

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