Assistant Controller ($2B PE Fund)

Vaco by Highspring; New York (NY); On-site; USD 160,000 - 170,000; Full time

Job summary

Vaco by Highspring, a rapidly growing middle-market private equity firm focused on B2B technology, seeks an Assistant Controller. You will be the inaugural internal accounting hire, partnering with the CFO to build core accounting, reporting, and operations for both the fund and management company.

The role combines fund accounting oversight with in-house GP accounting leadership. You will bridge the CFO's needs with external administrators, manage audits and tax support, and shape scalable

Qualifications

• 7+ years of progressive accounting experience in PE, VC, or alternative investment management.
• Demonstrated command of fund and management company accounting practices.
• Experience monitoring and evaluating work from third-party fund administrators.
• Working knowledge of partnership taxation and K-1 processing.

Responsibilities

• Serve as the primary link between CFO and external fund administrator for accounting and reporting.
• Review capital calls, distributions, waterfall allocations, and quarterly financials.
• Oversee LPAs to ensure proper fee structures and carry allocations.
• Support investment-level accounting across SPVs and co-invest vehicles.
• Coordinate year-end audits and quarterly valuation workflows with investment leads.
• Lead day-to-day GL operations for the management company and GP entities.
• Transition management company accounting from 3rd-party to in-house.
• Oversee cash management, reconciliations, and monthly balance sheets.
• Design and refine accounting workflows and internal controls as the platform scales.
• Coordinate with auditors and tax advisors for compliance and tax returns.

Skills

Fund Accounting

Management Company Accounting

Third-Party Oversight

K-1 processing

Job description

- $2B AUM PE Firm -- Investing in Tech/Software

- $160,000 -170,000 + Bonus

- One of those special roles that don't come around too often. The CFO is handling all accounting and is looking for his Right Hand. They are growing rapidly, raising new Funds, and have started looking into building their Acct/Fin Dept. You will be a foundational Pillar for this Firm.

- They utilize an Admin for both Fund and Mgmt Co. accounting. They are looking to bring the Mgmt Co. side in-house.

- Overall this is an opportunity to come in, work on all things accounting at a growing PE Fund that specializes in the Tech sector. Growth path to Controller as well.

- Ideal background is someone that has both Fund Accounting and Mgmt Co. Accounting out of a small to midsize Fund. However, if you have Fund Accounting and need to learn the Mgmt. side, that can work. They are open to candidates right out of Public (must audit Funds) and candidates out of Fund Admin (PE).

Position Overview:

A rapidly growing middle-market private equity firm specializing in B2B technology and tech-enabled services is seeking an Assistant Controller to serve as its inaugural internal accounting hire. Following a period of key strategic expansion, this position offers an experienced fund and management company finance professional the chance to work directly with the CFO and build out the firm's core accounting, reporting, and operational framework.

Fund Accounting & Third-Party Administrator Oversight

• Serve as the primary operational link between the CFO and the external fund administrator to direct accounting and reporting operations.
• Review and sign off on capital calls, distribution calculations, waterfall allocations, and quarterly financial statements.
• Analyze limited partnership agreements (LPAs) to ensure proper execution of fee structures, carry allocations, and accounting provisions.
• Support investment-level accounting across various entity types, including special purpose vehicles (SPVs) and co-investment vehicles.
• Validate allocation schedules and oversee the accuracy of investor capital accounts.
• Facilitate year-end financial audits and quarterly valuation workflows in coordination with investment leads.

Management Company Accounting & Operations

• Assume end-to-end responsibility for day-to-day general ledger operations for the management company and associated GP entities.
• Lead the operational transition of management company accounting from the third-party administrator to an in-house function.
• Oversee financial reporting, cash management, bank reconciliations, expense processing, and monthly balance sheet accruals.
• Design, implement, and refine accounting workflows, internal control frameworks, and financial infrastructure as the platform scales.

Tax & Audit Support

• Coordinate with external audit and tax advisors to manage compliance reporting and year-end audit workflows.
• Assist with partnership tax returns, K-1 preparation, and underlying allocation schedules.
• Prepare tax-related documentation and support schedules required for regulatory filings.

Key Qualifications:

Experience: 7+ years of progressive accounting experience, with a core background in private equity, venture capital, or alternative investment management.

Technical Expertise: Demonstrated command of both fund and management company accounting practices.

Administrator Oversight: Direct experience monitoring, reviewing, and evaluating work delivered by third-party fund administrators.

Tax Exposure: Working knowledge of partnership taxation and K-1 processing, with a desire to deepen tax domain expertise.

Mindset: Self-starter with an entrepreneurial drive, strong attention to detail, and comfort operating autonomously within a lean team environment.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).