Assistant Controller

WESTLAKE CONSULTANTS INC; Tigard (OR); On-site; USD 90,000 - 130,000; Full time

Job summary

Westlake Consultants Inc. in Tigard, Oregon seeks an Assistant Controller to manage day-to-day accounting operations, including AP, payroll, Prevailing Wage, billing, and bank reconciliations, while supporting the CFO and leadership team with accurate financial reporting.

You will help maintain the general ledger, oversee billing coordination with project managers, strengthen internal controls, and ensure regulatory compliance for a growing civil engineering and surveying firm.

Qualifications

• A bachelor’s degree in accounting, finance, or related field required.
• 3-6 years of accounting experience, preferably in architecture, engineering, or construction or other project-based services.
• CPA or CMA certification preferred but not required.
• Proficiency with Excel and accounting systems.
• Experience with payroll and certified payroll/prevailing wage reporting.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks in a fast-moving, small-team environment.
• Proven experience in financial management, operations optimization, and process improvement.
• Excellent leadership and communication skills, with the ability to motivate and guide cross-functional teams.
• Skilled at problem solving and decision-making; proactive and resourceful.

Responsibilities

• Assist in managing day-to-day accounting operations, including AP, payroll, Prevailing Wage, billing, and bank reconciliations.
• Support month end and year end close processes to ensure timely, accurate reporting.
• Assist in maintaining the general ledger and ensure accurate, organized financial records.
• Assist CFO to oversee and support the billing staff; work with Project Managers on billing, contracts, and client communication.
• Maintain and strengthen internal controls suitable for a small business environment.
• Ensure compliance with state/local regulations, including payroll tax, business licensing, and consultant contracts.
• Manage out-of-state work requirements; oversee professional and technical registration compliance.
• Train as backup to all positions in Administration Department when needed.

Skills

Excel

Accounting systems

Payroll experience

Attention to detail

Task management

Leadership and communication

Problem solving

Decision making

Cross-functional collaboration

Education

Bachelor’s degree in accounting/finance

CPA or CMA certification (preferred)

Tools

Deltek Vantage Point

Excel

Job description

Job Details

Job Location: Main Office - Tigard, OR 97224

Position Type: Full Time

Job Category: Accounting

Position Overview

The Assisstant Controller plays a key role in managing the daily accounting operations of our growing civil engineering and surveying firm. This position supports the Chief Financial Officer and leadership team by ensuring accurate financial reporting, maintaining project accounting integrity, and improving financial processes.

Key Responsibilities

• Assist in managing day-to-day accounting operations, including AP, payroll, Prevailing Wage, billing, and bank reconciliations.
• Support month end and year end close processes to ensure timely, accurate reporting.
• Assist in maintaining the general ledger and ensure accurate, organized financial records.
• Assist Chief Financial Officer to oversee and support the billing staff. Work with Project Managers to ensure the billing process is followed, including project setup, contracting, and client communication.
• Maintain and strengthen internal controls suitable for a small business environment.
• Ensure compliance with state/local regulations, including payroll tax, business licensing, and consultant contracts.
• Manage out-of-state work requirements; oversee professional and technical registration compliance.
• Train as backup to all positions in Administration Department when needed.

Westlake is a locally owned company since 1983, Westlake offers professional surveying, civil engineering, and land use planning services. Specialty areas include 3D laser scanning, precision industrial measurement and wind energy development services. Through our years of successful project experience, we have built a ‘can do’ reputation within our industry. We are known for true collaboration with our clients, and we welcome those professionals who share our passion to excel.

What you can expect at Westlake

• A common drive:As an ‘Innovative Small Business’ award-winner, we share a passion to be more than average.
• A tight knit team:Together, we embrace the hard work it takes to be an industry leader. Together, we celebrate our accomplishments with killer barbeques, holiday parties and community events.
• A horizontal organizational style:Contributions of all team members are valued and integral to our success.
• Investment in you and the technology you use:We’re committed to your training and professional development, and to making sure you have the state-of-the-art equipment you need to do your job.

We maintain a commitment to your

Work /Life Balance

• Paid vacation time, sick leave, & paid holidays
• Company-sponsored events & volunteer opportunities

Professional Development

• Professional education & licensure allowances
• In-house continuing education opportunities & networking

Financial Well Being

• Profit share & 401(k)
• 100% employee paid company benefits, including medical, dental, vision, long-term disability, and life insurance
• Medical & dependent care Flexible Spending Account

Job Type

Full-time, at main office located in Tigard, Oregon

Occasional extended hours during monthly close, audits, or major deadlines.

Opportunity to grow into a Controller-level role.

Qualifications

• A bachelor’s degree in accounting, finance, or related field required.
• 3-6 years of accounting experience, experience in architecture, engineering, or construction, or other project-based services strongly preferred.
• CPA or CMA certification preferred but not required.
• Proficiency with Excel and accounting systems.
• Experience with Deltek Vantage Point a plus. Ability to quickly learn specific software programs.
• Experience with payroll and certified payroll/prevailing wage reporting.
• Strong attention to detail and accuracy
• Ability to manage multiple tasks in a fast-moving, small-team environment.
• Proven experience in financial management, operations optimization, and process improvement
• Excellent leadership and communication skills, with the ability to motivate and guide cross-functional teams.
• Skilled at problem solving and decision-making skills; proactive and resourceful.