Assistant Controller

CivicMinds, Inc; Charleston (SC); On-site; USD 90,000 - 120,000; Full time

Job summary

CivicMinds, Inc. in Charleston, SC is seeking an Assistant Controller to oversee accounting operations across a multi-entity environment, ensuring accurate financial records, supporting close processes, and preparing timely financial reports.

You will manage intercompany transactions, reconcile costs, coordinate payroll with HR, and help implement SOPs and process improvements across the accounting function. A bachelor's degree and 5+ years' experience are required.

Qualifications

• 5+ years in accounting, real estate, property management or multi-entity environments.
• Hands-on AP experience and multi-entity cost allocation.
• Strong GAAP knowledge and internal controls responsibilities.
• Experience documenting workflows and SOP development is a plus.
• Excellent written and verbal communication across teams.

Responsibilities

• Maintain the general ledger across multiple entities with accuracy and completeness.
• Manage month-end and year-end close activities, including journal entries and reconciliations.
• Perform intercompany reconciliations and cost allocations across entities and properties.
• Process bi-weekly payroll and coordinate with HR and external providers.
• Prepare monthly, quarterly, and annual financial reports.
• Support audits, tax filings and compliance activities per standards and policies.
• Track and reconcile commission payments and related schedules.
• Develop, document and implement SOPs for the accounting function.
• Lead process improvements and automation to reduce manual work.
• Collaborate with property management, leasing and operations teams for reporting needs.

Skills

GAAP knowledge

Internal controls

Cross-team collaboration

Excel proficiency

Process improvement

Multi-entity cost allocation

Journal entries

Education

Bachelor’s degree in Accounting or Finance

Tools

ERP software

Advanced Excel

Job description

A leading commercial real estate organization is seeking an Assistant Controller to support accounting operations across a multi-entity environment. This position will be responsible for maintaining accurate financial records, supporting the monthly and annual close process, preparing financial reports and assisting with accounting processes, compliance and process improvements.

Key Responsibilities

• Maintain the general ledger across multiple entities, ensuring financial data is accurate and complete.
• Manage month‑end and year‑end close activities, including journal entries, account reconciliations and supporting schedules.
• Perform cost allocations across entities and properties to ensure expenses are appropriately distributed.
• Reconcile intercompany transactions and process employee or business expense reimbursements.
• Process bi‑weekly payroll, including payroll entries, reconciliations and reporting in coordination with HR and external payroll providers.
• Prepare monthly, quarterly and annual financial reports.
• Support external audits, tax filings and compliance activities in accordance with applicable financial reporting standards and internal policies.
• Track and reconcile commission payments.
• Assist with developing, documenting and implementing Standard Operating Procedures (SOPs) across the accounting function.
• Contribute to process improvement and automation initiatives, identifying opportunities to improve efficiency and reduce manual work.
• Collaborate with property management, leasing and operations teams to obtain information required for accurate financial reporting.

Qualifications & Requirements

• 5+ years of accounting experience, preferably within real estate, property management or a multi-entity environment.
• Hands-on experience with accounts payable and multi-entity cost allocation.
• Strong knowledge of GAAP, internal controls and compliance processes relevant to real estate and property management operations.
• Experience documenting workflows and contributing to SOP development is a plus.
• Highly proficient in Microsoft Excel, including pivot tables, lookups and complex formulas.
• Experience with property management or ERP accounting software is preferred.
• Strong written and verbal communication skills, with the ability to collaborate effectively across accounting, property management and development teams.
• Bachelor’s degree in Accounting, Finance or a related field required.