Assistant Contracts Manager

Princeton University; New Jersey; Remote; USD 90,000 - 120,000; Full time

Benefits offered by this job

Remote work option

Job summary

University Industry Demonstration Partnership seeks an Assistant Contracts Manager to draft, review, and negotiate research-related agreements in partnership with ORPA and campus stakeholders. The role involves coordination with the Office of the General Counsel and Technology Licensing and New Ventures on complex issues.

Remote work arrangements may be considered for qualified candidates with appropriate background and experience, and the position emphasizes continuous improvement of agreement

Qualifications

• Bachelor’s degree and 4+ years of related experience in research administration, contract administration, sponsored programs, technology transfer, or a related field.
• Working knowledge of research contracting principles, policies, procedures, and best practices in a university environment.
• Experience reviewing, drafting and negotiating research contracts and other research-related agreements.
• Knowledge of Federal Acquisition Regulation, IP, export control, and risk or audit requirements.
• Familiarity with nonfederal sponsors and best practices in research contracting with industry, foundations, and foreign sponsors.

Responsibilities

• Draft, review, and negotiate assigned research-related agreements using university templates and escalation pathways.
• Collaborate with faculty, staff, ORPA colleagues, and campus stakeholders to gather information and support timely review and execution.
• Evaluate non-standard terms, identify concerns, and recommend revisions in consultation with senior colleagues.
• Coordinate with the Office of the General Counsel and Technology Licensing and New Ventures on legal and IP issues.
• Explain terms and risks to faculty and staff and document decisions and approvals.
• Maintain relationships with campus offices and external parties involved in negotiations.
• Contribute to continuous improvement of systems and processes supporting agreement processing (e.g., Huron module).

Skills

Contract drafting

Negotiation

Research administration

Federal requirements knowledge

Education

Bachelor’s degree

J.D. or Master's degree

Tools

Huron

Visual Compliance

Job description

Overview

The Assistant Contracts Manager is responsible for the drafting, review, and negotiation of research-related agreements in partnership with ORPA staff and leadership, Technology Licensing and New Ventures, the Office of the General Counsel, and other campus stakeholders. Working under the direction of the Assistant Director and with guidance on complex or high-risk matters, the position helps protect the University’s interests and rights while providing timely, responsive service to faculty and staff.

The position independently manages an assigned portfolio of funded and unfunded research agreements within ORPA’s responsibilities, including sponsored research agreements, data use agreements, confidentiality agreements, and research collaboration agreements, from intake through negotiation and coordination of execution. The position works within established University guidance and obtains senior review of complex or high-risk matters.

The Assistant Contracts Manager also contributes to agreement-management improvements in ORPA, including the maintenance and use of standard agreement templates and related tools, effective use of systems and business processes supporting agreement processing, internal training, and the collection of agreement-related metrics and key performance indicators.

A remote work arrangement may be considered for qualified candidates with appropriate background and experience.

Responsibilities

Agreement Drafting & Negotiation:

• Draft, review, and negotiate assigned research-related agreements, using established University templates, guidance, policies, and escalation pathways. This may include outgoing subawards and the associated compliance requirements.
• Collaborate with faculty, staff, ORPA colleagues, and campus stakeholders to gather relevant information, identify contractual issues, and support timely agreement review and execution.
• Evaluate non-standard or negotiated terms, identify potential concerns, and recommend appropriate revisions or escalation in consultation with the Assistant Director or other senior colleagues.
• Coordinate with the Office of the General Counsel and Technology Licensing and New Ventures on legal, intellectual property, and other complex issues.
• Explain agreement terms, obligations, and identified risks to faculty and staff, and assist in documenting decisions and required approvals.
• Maintain effective working relationships with campus offices and external parties involved in assigned negotiations.

Agreement Management:

• Contribute to continuous improvement efforts regarding the effectiveness and efficiency of systems and business processes supporting agreement processing, including the agreements module in Huron.
• Maintain and refine standard contract terms, templates, and negotiation guidance to support timely and informed agreement processing, in alignment with ORPA leadership direction.
• Monitor relevant trends, emerging issues, and regulatory developments affecting research agreements and raise significant developments for consideration.
• Collaborate with offices such as Research Integrity and Assurance, Office of Information Technology, Procurement, and Audit to ensure contract-related internal controls and compliance.
• Provide accurate and timely documentation of the status of contract negotiations in the appropriate document tracking systems throughout the lifecycle of the drafting process, negotiation, and final execution.
• Assist with collecting, validating, and reporting metrics and key performance indicators related to the agreement lifecycle.

Administration/Other Duties as Assigned:

• Support Grant and Contract Administrators within ORPA on ancillary reviews related to contracting, such as complex proposal issues, contract reviews at time of proposal, and post-award contracting questions.
• Contribute to defined projects relating to contracting activities, process improvement, templates, data quality, or records management.
• Assist with reporting relevant information to sponsors and collaborators in compliance with agreement terms and regulations.
• Perform other duties as assigned.

Training & Outreach:

• Participate in and support formal and informal training related to agreements for internal stakeholders.
• Develop knowledge through relevant professional meetings, webinars, and research-administration resources, and share useful information with colleagues as appropriate.
• Coordinate with internal research and development support offices, including the Office of Innovation, Strategic Partnerships and Engagement, Technology Licensing and New Ventures along with academic departments, to facilitate early-stage collaboration on sponsored projects.

Qualifications

ESSENTIAL Minimum Required Knowledge, Skills, Competencies, and Abilities:

• Bachelor’s degree and 4+ years of related experience in research administration, contract administration, sponsored programs, technology transfer, or a related field, or an equivalent combination of education and experience.
• Working knowledge of research contracting principles, policies, procedures, and nationally recognized best practices in a university environment.
• Demonstrated experience reviewing, drafting and negotiating research contracts and other research-related agreements, with the ability to identify issues requiring senior review.
• Working knowledge of relevant federal requirements and research-compliance considerations, such as the Federal Acquisition Regulation, intellectual property, export control, and risk or audit requirements.
• Familiarity with nonfederal sponsors and best practices in research contracting with industry, foundations, and foreign sponsors.
• Strong written and oral communication skills, analytical ability, attention to detail, and sound judgment.
• Ability to organize and prioritize multiple assignments, meet deadlines, maintain accurate records, and work both independently and collaboratively.
• Ability to provide responsive service while appropriately applying University policies and escalating complex or high-risk matters.

PREFERRED Knowledge, Skills, Abilities, Experience, and Other Education:

• Experience using an enterprise-level system to support research administration and/or research contracting in a university setting (e.g., Huron) and Visual Compliance.
• Knowledge of Princeton’s objectives, policies, organizational structures, and procedures.
• Experience in sponsored programs administration, research contracting, and/or technology transfer at a “Research I” university.
• J.D. degree and/or master’s degree.