Assistant Community Manager

RP Management Inc; Manheim Township (PA); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Paid vacation

Sick time

Holidays

Medical coverage

Dental coverage

401(k) with employer match

Job summary

RP Management Inc. seeks a Property Operations Associate to oversee day-to-day operations of a property in Manheim Township, PA, implementing policies and maintaining admin systems under the Community and Asset Managers.

Coordinate leasing activity, show apartments, process applications, maintain files, manage vendor relations, and ensure compliance with Fair Housing and landlord-tenant laws. Hours are 8:30 AM–5:00 PM with paid vacation, holidays, medical and dental coverage, and a 401(k) with

Responsibilities

• Maintain regular daily office hours ensuring adequate coverage on weekends and holidays as required
• Maintain good answering service relations and systems for exchange of information and keep answering service up-to-date with calling sequences and accurate names and numbers
• Maintain accurate, efficient files for all site administration including tenant files, applicant files, vendor and contractor files, accounting files
• Implement marketing and advertising campaign for leasing of apartments as approved by Community Manager and Asset Manager
• Assist Community Manager in coordinating resident events such as open houses, Realtor tours, and tenant promotional activities
• Maintain constant awareness of market conditions affecting the leasing and general operations of the property
• Develop and maintain a leasing reference book for the property's unique features, amenities, size, available apartments, rental rates, and leasing promotions
• Develop and maintain and implement a leasing checklist and package to include all required forms, deposits, schedules, and information needed to effectively lease apartments
• Know and understand RP Management's lease agreement, related documents, and the affecting Landlord-Tenant code and other laws and ordinances affecting Landlord-Tenant code and other laws and ordinances affecting the marketing and leasing of the property
• Show apartments in an effective, professional, and friendly manner as directed by RP Management's policies and procedures
• Track and follow-up on all prospect referrals, walk-ins, and phone inquiries
• Process all applications and diligently screen applicants for Community Manager's approval in accordance with RP Management's operational procedures
• Perform all pre-move-in inspections of apartments being turned
• Maintain rental and deposit collections
• Monitor landlord-tenant relations and assess and resolve tenant complaints expeditiously under the direction of the Community Manager
• Supervise the work order dashboard to assure expeditious and proper response to tenants' needs
• Confirm that tenants are fully and properly notified of all issues that affect their tenancy, including filing court documents for eviction, and attending scheduled court hearings as Landlord's representative as directed by the Community Manager
• Maintain constant awareness and compliance with the Fair Housing Laws
• Maintain constant adherence to the Landlord-Tenant code and other laws and ordinance affecting the property
• Conduct unit inspections for determination of tenant's security deposit disposition according to RP Management's policies and procedures
• Prepare security disposition letters, security deposit returns, and reports according to RP Management's policy
• Maintain familiarity with all procedures and requirements of accounts payable and accounts receivable
• Process all property expenditures for Community Manager's approval according to RP Management guidelines
• Perform data entry as required of Assistant Community Managers and directed by RP Management
• Prepare and submit to Asset Manager all required reports including, but not limited to, the weekly occupancy summary, move-in/move-out analysis, traffic reports and rent rolls
• Prepare and submit to Asset Manager for approval monthly lease renewal batches
• Take part in preparing annual operating budget with Community Manager and Asset Manager according to RP Management's policies and procedures
• Assist Community Manager in maintaining appropriate building security measures, incident documentation, and proper notification to management, Safety Committee, owners, and insurance carriers as required by RP Management's policies and procedures
• Maintain a continuous list of property needs and concerns including administrative, maintenance, and those that are market driven
• Assist Community Manager in collecting multiple bids for contract work to present to Asset Manager and Director of Maintenance for approval
• Order office supplies as directed by Community Manager
• Assist Community Manager in conducting and documenting annual unit inspections in conjunction with Asset Manager and Director of Maintenance

Job description

Responsible for the day-to-day operations of a specific property. Initiate and implement policies, procedures, forms, schedules, and/or controls as necessary to properly manage the property under the direction and approval of the Community Manager and Asset Manager.

• Maintain regular daily office hours ensuring adequate coverage on weekends and holidays as required;
• Maintain good answering service relations and systems for exchange of information and keep answering service up-to-date with calling sequences and accurate names and numbers;
• Maintain accurate, efficient files for all site administration including tenant files, applicant files, vendor and contractor files, accounting files, etc.;
• Implement marketing and advertising campaign for leasing of apartments as approved by Community Manager and Asset Manager;
• Assist Community Manager in coordinating resident events such as open houses, Realtor tours, and tenant promotional activities;
• Maintain constant awareness of market conditions affecting the leasing and general operations of the property, including but not limited to, knowing the competition and corporate in/out migration;
• Develop and maintain a leasing reference book for the property's unique features, amenities, size, available apartments, rental rates, and leasing promotions;
• Develop and maintain and implement a leasing checklist and package to include all required forms, deposits, schedules, and information needed to effectively lease apartments;
• Know and understand RP Management's lease agreement, related documents, and the affecting Landlord-Tenant code and other laws and ordinances affecting Landlord-Tenant code and other laws and ordinances affecting the marketing and leasing of the property;
• Show apartments in an effective, professional, and friendly manner as directed by RP Management's policies and procedures;
• Track and follow-up on all prospect referrals, walk-ins, and phone inquiries;
• Process all applications and diligently screen applicants for Community Manager's approval in accordance with RP Management's operational procedures;
• Perform all pre-move-in inspections of apartments being turned;
• Maintain rental and deposit collections;
• Monitor landlord-tenant relations and assess and resolve tenant complaints expeditiously under the direction of the Community Manager;
• Supervise the work order dashboard to assure expeditious and proper response to tenants' needs;
• Confirm that tenants are fully and properly notified of all issues that affect their tenancy, including filing court documents for
  eviction, and attending scheduled court hearings as Landlord's representative as directed by the Community Manager;
• Maintain constant awareness and compliance with the Fair Housing Laws;
• Maintain constant adherence to the Landlord-Tenant code and other laws and ordinance affecting the property;
• Conduct unit inspections for determination of tenant's security deposit disposition according to RP Management's policies and procedures;
• Prepare security disposition letters, security deposit returns, and reports according to RP Management's policy;
• Maintain familiarity with all procedures and requirements of accounts payable and accounts receivable;
• Process all property expenditures for Community Manager's approval according to RP Management guidelines;
• Perform data entry as required of Assistant Community Managers and directed by RP Management;
• Prepare and submit to Asset Manager all required reports including, but not limited to, the weekly occupancy summary, move-in/move-out analysis, traffic reports and rent rolls;
• Prepare and submit to Asset Manager for approval monthly lease renewal batches;
• Take part in preparing annual operating budget with Community Manager and Asset Manager according to RP Management's policies and procedures;
• Assist Community Manager in maintaining appropriate building security measures, incident documentation, and proper notification to management, Safety Committee, owners, and insurance carriers as required by RP Management's policies and procedures;
• Maintain a continuous list of property needs and concerns including administrative, maintenance, and those that are market driven;
• Assist Community Manager in collecting multiple bids for contract work to present to Asset Manager and Director of Maintenance for approval;
• Order office supplies as directed by Community Manager;
• Assist Community Manager in conducting and documenting annual unit inspections in conjunction with Asset Manager and Director of Maintenance;

Compensation:

$ 18 / hour - $24 / hour with benefits including, paid vacation, sick time / holidays, medical & dental coverage and 401(k) with employer match. Friendly, comfortable working environment.

Shift: 8:30AM - 5:00PM, Closed all major holidays