Assistant - Collections Services (Library)

Eau Claire, City of (WI); Eau Claire (WI); On-site; USD 26,000 - 32,000; Part time

Job summary

L.E. Phillips Memorial Public Library in Eau Claire, WI is seeking a part-time Assistant to join Collections Services. The role involves processing, mending, and preparing materials for circulation, maintaining records, and assisting with mail and supplies.

The position is 19 hours per week, non-exempt, with a starting pay of $20.33/hour. Hours are flexible, with a preference for morning availability.

Qualifications

• High school graduate or equivalent required.
• General computer experience required.
• Library experience preferred.
• Ability to use office and library applications and equipment.
• Attention to detail and accuracy required.
• Ability to manage multiple tasks with minimal direction.

Responsibilities

• Organizes workflow processes to ensure efficient material flow.
• Prepares library materials for circulation and maintains collection records.
• Oversees library mail and packages.
• Trains and provides direction to library pages and clerks.
• Maintains procedural documentation and assists with training.
• Communicates with staff, vendors, and the public.

Skills

Organizational skills

Detail oriented

Computer literacy

Multitasking

Independent worker

Professional communication

Education

High school diploma

Tools

Office software

Library management systems

Job description

Do you enjoy helping things run smoothly behind the scenes? We are seeking a detail-oriented and organized individual to join our Collections Services team. In this role, you will process, mend, and prepare library materials for circulation, help maintain inventory and collection records, coordinate library mail, packages and supplies, assist with collection management projects, train and provide direction to library pages and clerks, and collaborate with library staff and vendors to resolve questions.

We're looking for someone who is highly organized and detail-oriented, is comfortable with computers and technology, can manage multiple tasks and priorities, works independently while collaborating with others, and communicates professionally with staff, vendors, and the public. Library experience is a plus, but we welcome candidates with strong organizational, clerical, administrative, or inventory management experience.

This is a part-time, non-exempt position, averaging 19hrs/week. Starting rate of pay is $20.33/hour.

Hours for the position are flexible but morning availability is preferred.

L.E. PHILLIPS MEMORIAL PUBLIC LIBRARY

Job Description

DEPARTMENT: Library

TITLE: Assistant

DIVISION: Collections Services

REPORTS TO: Collections Services Manager

DATE: August 2026

STATUS: Nonexempt

SUMMARY Under general supervision, this position exists to perform technical, organizational, and clerical tasks that maintain the efficient flow of materials through Collection Services.

EDUCATION/EXPERIENCE/TESTING REQUIREMENTS

• High school graduate or equivalent is required.
• General computer experience is required.
• Library experience preferred.

QUALIFICATIONS

• Ability to efficiently use a variety of office and library applications and equipment.
• Ability to work accurately and efficiently with attention to detail.
• Ability and initiative to apply organizational, prioritization, and time management skills to determine the best methods and procedures to complete assignments with minimal direction.
• Ability to use independent judgement to resolve problems within the scope of assigned duties and adjust own work assignments as necessary.
• Ability to establish and maintain positive working relationships with staff, vendors, and the public.

ESSENTIAL FUNCTIONS

• Organizes workflow processes to achieve consistent and efficient flow of materials through the department.
• Uses office and library software and equipment to perform job functions or other tasks as assigned.
• Ensures that library materials are prepared for and withdrawn from the collection accurately, according to departmental procedures and standards, and in a timely manner.
• Assists with the acquisition of library materials and reconciliation of department and collection budgets.
• Ensures that materials sent to Technical Service for repair or evaluation are assessed and treated according to departmental procedures and standards.
• Oversees the sending, receiving, and distribution of library mail and packages.
• Manages the maintenance, inventory, and organization of Collections Services supplies and equipment and assists with their purchasing.
• Ensures that the library collection is inventoried on a regular rotating basis and performs any needed follow-up.
• Assigns work to pages and clerks, assists in training of new staff and volunteers, and provides feedback to manager regarding performance of pages and clerks.
• Assists with departments collection management tasks.
• Communicates effectively and professionally with coworkers, other library divisions, MORE libraries, vendors, and other entities via phone, email, or letter to resolve and answer questions.
• Maintains procedural documentation for major duties performed and procedures overseen. Assists in communicating and facilitating task, procedure, and/or policy changes to pages and clerks.
• Assists with Collections Services workflow processes at any level when need arises to enable the completion of daily duties, assigned tasks, or special projects.
• Participates in relevant training, continuing education, and/or staff development.
• Maintains prompt, predictable, and regular physical attendance.
• Responsible for maintaining a safe, secure, and orderly public space within the library building and grounds.
• Contributes to a positive, team-oriented work environment by being helpful, respectful, and approachable to both staff and the public.

NONESSENTIAL FUNCTIONS

• Serves on staff committees.

WORK ENVIRONMENT/PHYSICAL DEMANDS

Work involves frequent lifting and carrying of up to 10 pounds and pushing or pulling book trucks or carts. Occasional lifting, carrying, and/or moving materials of 11-50 pounds are required. Work varies between sedentary (sitting) with frequent walking and standing. Occasional bending, squatting, and reaching motions are required.

LANGUAGE SKILLS

Must be able to read, write, give, follow, and comprehend verbal and written instructions. Must have effective oral and written communication skills to communicate productively with staff, vendors, and customers.

SUPERVISION/DIRECTION RECEIVED:

• Collection Services Manager
• Collection Services Coordinators

SUPERVISION/DIRECTION EXERCISED:

• Collection Services Clerks
• Collection Services Pages