Assistant Clinical Research Coordinator

University of California, San Francisco; San Francisco (CA); On-site; USD 27,552 - 38,572; Full time

Job summary

University of California, San Francisco is seeking an entry-level clinical research coordinator to support school-based ADHD behavioral study projects. You will assist with record management, website content, participant assessments, data tasks, and coordination across teams.

The role offers exposure to multidisciplinary collaboration with community partners and opportunities to contribute to digital health tool development under supervision.

Qualifications

• Requires HS graduation and ability to perform assigned duties and responsibilities.
• Excellent verbal and written communications and presentation skills; strong organizational and interpersonal skills.
• Proficiency with Microsoft Suite (Word, Excel, etc.).
• Experience managing electronic files with cloud-based storage platforms (Box, Google Drive).
• Familiarity with clinical trials research protocols.
• Strong analytical and problem-solving abilities.
• Ability to work in a fast-paced, team-based environment and coordinate multiple projects.

Responsibilities

• Record management: assist with protocols, consent forms, and IRB records; organize study materials and participant reimbursement records.
• Manage study website: assist with content, features, troubleshooting, and training participants; align with UCSF brand standards.
• Subject assessments: assist with enrollment, schedule assessments, prepare instruments, and manage materials; handle data entry and staff coordination.
• Data tasks: maintain data collection forms, ensure data quality, perform data entry and data cleaning; assist with reports.

Skills

Verbal communication

Written communication

Organizational skills

Interpersonal skills

Analytical thinking

Problem-solving

Teamwork

Project coordination

Education

HS graduation

Tools

Microsoft Suite

Box

Google Drive

Job description

Overview

Under the supervision of the Principal Investigator (PI) and Co-Investigator (Co-I), the incumbent will perform entry-level duties related to support and coordination of clinical research studies evaluating school-based behavioral interventions for children with ADHD. This position provides an opportunity to work in a multidisciplinary, cross-university collaboration with community partners, learn about evidence-based interventions for children with ADHD, and contribute to the development of digital health tools. For more information about the research lab, see https://psych.ucsf.edu/HALP/research.

Responsibilities

• Record Management: Assist in the preparation of protocols and consent forms; maintain and order research materials; assist with organizing IRB records, study folders and files; assist with managing records for participant reimbursement.
• Managing Study Website: Assist with management of study website, including existing features, content management and functionality; collaborate with study staff and website/app developers in adding study content to website/app and developing novel methods to enhance functionality, in alignment with UCSF brand identity standards; assist with troubleshooting website/app features; train study participants to use website/app.
• Subject Assessments: Assist Principal Investigator with enrollment of potential research participants; conduct standard telephone interviews with research participants; schedule participants assessments and meetings in collaboration with schools; prepare instruments, duplicate materials, and manage the research study materials; prepare and manage electronic versions of assessment materials through Qualtrics; prepare and assist with the administration of standard testing and assessment instruments; conduct fidelity checks of assessment and treatment protocol using standard methods; arrange for facilities with participating schools; prepare materials for meetings; coordinate recording of research activities (e.g., groups, meetings).
• Data Tasks: Prepare and maintain study tasks lists, electronic data collection and tracking forms; check data quality and timely data collection and submission; score standardized rating scales and tests; perform data entry, remove names from paper instruments, clean and securely store data; assist with reports for investigators, administrators, participants and funding sources.
• Miscellaneous: Prepare visual and audiovisual materials for clinical and research training and lectures using software applications; assist with editorial responsibilities for submission of grant proposal and manuscripts for publication; help prepare for audits/monitoring visits by sponsors and/or regulatory agencies; monitor study supply inventory and reorders/purchasing as needed; maintain research charts and study binders; perform other related duties as assigned.

Qualifications

Required Qualifications:

• HS graduation and sufficient experience and demonstrated skills to successfully perform the assigned duties and responsibilities.
• Excellent verbal and written communications and presentation skills; excellent organizational skills; and excellent interpersonal skills to work effectively in a diverse team.
• Proficiency with Microsoft Suite (Word, Excel, etc.).
• Demonstrated ability to manage electronic files with cloud-based storage platforms (Box, Google Drive).
• Familiarity with clinical trials research protocols.
• Excellent analytical and problem-solving skills.
• Ability to work effectively in a fast-paced, team-based environment; project management and coordination skills; ability to prioritize tasks and meet multiple deadlines on concurrent projects.
• Ability to establish cooperative working relationships with subjects, co-workers, and school professionals.
• Ability to work flexible hours, which could include early mornings and/or evenings.

Preferred Qualifications:

• Demonstrated proficiency with psychological research terminology.
• Experience working with study subjects.
• Ability to abstract data from research records and transfer it to data collection forms or directly into databases.
• Ability to travel to participating schools within local school districts.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Salary Information

The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on factors including work experience and internal equity within this position classification at UCSF. For positions represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html