Assistant Clinical Research Coordinator

UCSF Health; California (MO); On-site; USD 65,000 - 90,000; Full time

Job summary

UCSF Health is seeking an entry‑level Clinical Research Coordinator to support coordination of clinical research studies evaluating interventions for underserved populations worldwide. Responsibilities include protocol design, data collection, subject recruitment, and data management with a focus on data quality and compliance.

The role involves assisting with IRB-related documents, funder reports, and presentations, and collaborating with school stakeholders and team members to deliver study

Qualifications

• High school graduation and sufficient experience to perform assigned duties.

Responsibilities

• Prepare protocols and study materials including flow sheets, data forms, and source documents.
• Gather data and apply inclusion/exclusion criteria for subjects.
• Recruit, enroll, register, schedule, and retain study subjects.
• Assist with data collection, entry, cleaning, and quality control of study data.
• Support data analysis, reporting, and table preparation.
• Attend team meetings and assist with website management for the study.
• Perform additional duties as assigned.

Skills

Attention to detail

Verbal and written communication

Multitasking

Organizational skills

Quantitative skills

Spanish fluency

Computer basics (word, sheets, calend

REDCap/Qualtrics basics

Education

High school diploma

BS in Psychology or Education

Tools

REDCap

Qualtrics

Access

Stata

SPSS (SSAS/SPSS)

Teleform

Job description

Job Description

Under the supervision of the Principal Investigator (PI), the incumbent will perform entry‑level duties related to the support and coordination of clinical research studies evaluating evidence‑based interventions for traditionally underserved populations worldwide.

Responsibilities

• Prepare protocols for the study and design flow sheets, data forms, and source documents.
• Gather data regarding clinical trial subjects and apply inclusion/exclusion eligibility criteria as appropriate.
• Recruit, enroll, register, schedule, and retain study subjects.
• Assist research personnel in keeping subjects on study schedules and complete study forms for sponsors and other agencies.
• Collect, enter, and clean data into study databases, maintaining data quality.
• Assist with data analysis, preparation of reports, and tables.
• Attend team meetings and assist with the management of the study website.
• Perform additional duties as assigned.

Administrative Project Support

• Schedule project and collaborator meetings.
• Disseminate project‑related materials to project team staff.
• Update the lab website.

Clinical Research Support

• Complete study documentation including IRB reports, funder reports, and presentation, manuscript, and grant preparation.
• Data entry, database management, and data transfer processes.
• Assist with recruitment, enrollment, consent, and retention of participants.
• Conduct screening interviews with parents and teachers of students with attention and behavior concerns.
• Update clinical materials, including manuals, handouts, and videos.
• Support delivery of school‑based behavioral health interventions being evaluated.
• Build and maintain partnerships with school stakeholders.

Qualifications

Required Qualifications

• High school graduation and sufficient experience and demonstrated skills to perform the assigned duties.
• Fluency in Spanish.
• Attention to detail, strong interpersonal skills, excellent verbal and written communication, and the ability to multitask in a fast‑paced environment while working with a diverse subject population.
• Ability to work independently, complete projects in a timely manner, prioritize multiple projects, and meet deadlines.
• Excellent organizational skills.
• Excellent quantitative skills.
• Proficiency in basic computer skills, including word processing, spreadsheets, calendaring (Google Calendar and Outlook), cloud storage (REDCap, Qualtrics), and other online tasks.

Preferred Qualifications

• One or more years of research experience working on clinical trials.
• Experience with recruiting and/or managing study participants.
• Clear understanding of maintaining the security and confidentiality of participant data.
• Fluency in using the Committee of Human Research (CHR) online iMEDris system for protocol submission, renewal, and modification.
• Understanding of patient populations to build rapport and provide realistic participation guidance.
• Certification by the Society of Clinical Research Associates or the Association of Clinical Research Professionals.
• BS in Psychology or Education preferred.
• Experience with electronic medical records.
• Knowledge of UCSF and departmental policies on reimbursement, research guidelines, confidentiality, HIPAA regulations, patient safety, and data management within platforms such as Access, Stata, SSAS/SPSS, and Teleform.
• Experience applying Good Clinical Practice Guidelines, Health Information and Accountability Act (HIPAA), the Protection of Human Research Subjects CHR regulations for recruitment and consent, and effective cash handling procedures.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate‑level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10‑campus UC system dedicated exclusively to the health sciences. UCSF brings together world‑leading experts in nearly every area of health. The university is home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging, and stem cells.

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity, and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity in both care delivery and workforce. We are committed to building a broadly diverse community, nurturing a welcoming culture, and engaging diverse ideas for culturally competent education, discovery, and patient care.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Salary Information

The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

To learn more about the benefits of working at UCSF, including total compensation, please visit https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html