Assistant Clinical Research Coordinator

Stanford University School of Medicine; Redwood City (CA); Hybrid; USD 52,000 - 76,000; Full time

Job summary

Stanford University School of Medicine is seeking an Assistant Clinical Research Coordinator to provide administrative support for clinical data collection and study coordination. This hybrid role requires at least three days in the office weekly at the Redwood City Campus, reporting to the principal investigator and clinical research manager.

The ideal candidate holds a Bachelor’s degree in a medical/science field and demonstrates independent ownership, teamwork, strong communication, and

Qualifications

• Bachelor’s degree with a background in medicine or scientific field (biological or social sciences).
• Ability to work independently and own projects.
• Collaborative and team-oriented.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong oral and written communication skills.
• Detail-oriented with excellent organizational skills.
• Proficiency with computers, software, and AI tools in administrative settings.

Responsibilities

• Schedule and/or contact subjects for appointments and reminders.
• Prepare, distribute, and process questionnaires.
• Manage regulatory documents and maintain consent forms and logs.
• Assist with screening, recruitment, and consent of study participants.
• Administer study questionnaires and tests, score measurements, and code data.
• Extract data from source documents and complete case report forms.
• Perform basic measurements and tests per protocol after training.
• Prepare, process, and ship specimens under defined requirements.
• Order and maintain equipment and supplies.
• Process study compensation payments and thank-you letters to subjects.

Skills

Independent work

Team player

Oral communication

Written communication

Detail oriented

Organization skills

Computer proficiency

AI tools (Claude Code/Cowork)

Education

Bachelor's degree in medicine/science

Tools

Claude Code

Web-based applications

Job description

Job Description

Stanford University’s Department of Dermatology is seeking an Assistant Clinical Research Coordinator (ACRC) to perform administrative support duties related to the collection of clinical data and the coordination of clinical studies. This position is hybrid and requires at least 3 days in the office a week at the Redwood City Campus. In this role, the ACRC will work under the supervision of the principal investigator and the clinical research manager.

Desired Qualifications

• A Bachelor’s degree with an educational background in medicine and/or scientific field (biological sciences, social sciences, etc.)
• Proven ability to work independently and take ownership of a project.
• Proven ability to work collaboratively and cooperatively in a team environment.
• Ability to work effectively in a fast-paced environment and balance multiple projects and timelines at one time.
• Strong oral and written communication skills.
• Detail-oriented with excellent organizational skills.
• Proficiency in using computers, software, AI tools such as Claude Code/Cowork, and web-based applications in a previous administrative setting

PHYSICAL REQUIREMENTS*:

• Frequently stand, walk, twist, bend, stoop, squat and use fine light/fine grasping.
• Occasionally sit, reach above shoulders, perform desk based computer tasks, use a telephone and write by hand, lift, carry, push, and pull objects that weigh up to 40 pounds.
• Rarely kneel, crawl, climb ladders, grasp forcefully, sort and file paperwork or parts, rarely lift, carry, push, and pull objects that weigh 40 pounds or more.
• - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions

• Position may at times require the employee to work with or be in areas where hazardous materials and/or exposure to chemicals, blood, body fluid or tissues and risk of exposure to contagious diseases and infections.
• May require extended or unusual work hours based on research requirements and business needs.

Work Standards

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu .

Responsibilities

Core Duties

• Schedule and/or call subjects for appointments; contact participants with reminders or other requirements.
• Prepare, distribute, and process questionnaires.
• Perform clerical duties in the preparation of regulatory documents. Maintain all forms and documents, including consent forms and master subject logs. File all appropriate correspondence.
• Assist with the screening, recruiting, and obtaining consent of study participants. Review medical records and/or perform telephone or in-person interviews to gather data, as needed.
• Administer standard study questionnaires and tests, score test measurements and questionnaires, and code data for computer entry. Perform quantitative review of forms, tests, and other measurements for completeness and accuracy.
• Extract data from source documents for research studies as directed. Collect data and complete case report forms.
• Perform basic measurements and tests on patients according to protocol, such as obtaining vital signs and performing phlebotomy and EKG, after appropriate training/certification. Collect study specimens according to protocol.
• Prepare, process, and ship specimens/samples accurately under well-defined requirements.
• Order and maintain equipment and supplies.
• Process study compensation payments and thank you letters to subjects upon completion of trial activities. Assist with post-study activities, as needed.

Minimum Education And Experience

Two-year college degree and one year of relevant experience or an equivalent combination of experience, education, and training.

Knowledge, Skills And Abilities

• General knowledge of medical terminology.

Certificates And Licenses Required

Working toward certification(s) to perform basic patient measurements and tests, such as phlebotomy and EKG.

Must possess and maintain a valid California non-commercial Class C Driver's License, if applicable.

Drivers License Requirements

• Must possess and maintain a valid California non-commercial Class C Driver's License.
• Ability to drive day or night.
• When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.