Assistant Clinical Research Coordinator

UC Davis Health; Davis (CA); On-site; USD 45,000 - 73,000; Full time

Job summary

UC Davis Health is seeking an Assistant Clinical Research Coordinator to support clinical trials in Emergency Medicine, focusing on pediatric PECARN studies. You will assist with subject screening, enrollment, data collection, and regulatory tasks under supervision of senior staff.

This role emphasizes teamwork, accuracy, and adherence to research protocols on an on-site basis. The position supports audits, monitor visits, and grant-related activities, with duties evolving alongside study needs.

Qualifications

• High school diploma or equivalent; relevant work experience acceptable.
• Basic experience in clinical or applied research is required.
• Excellent computer skills: MS Word, Excel, web interfaces, databases, and EHR systems.
• Strong teamwork experience and ability to communicate clearly.
• Basic knowledge of clinical research concepts and biomedical terminology.
• Ability to explain and convey concepts to diverse audiences.
• Willingness to learn software and processes via training or prior work.
• Ability to self-direct and learn independently.

Responsibilities

• 70% - Clinical Research Coordination duties.
• 20% - Regulatory support responsibilities.
• 10% - General research program tasks and coordination.

Skills

Clinical research

Teamwork

MS Word

Excel

Web interfaces

Research databases

EHR systems

Communication

Self-directed learning

Education

High school diploma

Bachelor's degree in health-related field

Tools

MS Word

Excel

Web interfaces

Research databases

EHR systems

Job description

Job Summary

The Assistant Clinical Research Coordinator (Assistant CRC) will work on clinical trials and other research studies in the Department of Emergency Medicine. The Assistant CRC will be involved in interdisciplinary studies focusing on research questions in Emergency Medicine for pediatric patients. The Assistant CRC is responsible for assisting more senior emergency medicine and Pediatric Emergency Care Applied Research Network (PECARN) CRC staff with aspects of the conduct of clinical studies, including: subject screening and recruitment, enrollment, scheduling, data collection, participant tracking, and regulatory support. Additional responsibilities may include assisting with general research coordination, clinical research enrollment and coordination, preparation for audits and monitor visits, study closeouts, training and other grant support. Work is performed under direction of the Principal Investigator, supervisor, and other senior staff. This position is funded by extramural grants and/or contracts.

Minimum Qualifications

• High school diploma, GED or equivalent work experience
• Basic experience in clinical or applied research
• Computer skills sufficient to effectively use MS Word, Excel, web interfaces, patient or research databases, and electronic health record system
• Experience working in a team environment
• Basic knowledge of clinical research concepts and biomedical terminology
• Ability to explain and convey concepts
• Ability to learn and use software and processes through coursework, training or previous work experience
• Demonstrated ability for self-directed learning

Preferred Qualifications

• Completion of the Collaborative Institutional Training Initiative (CITI) Biomedical Researchers and Good Clinical Practice training programs
• Graduate of an accredited college with a bachelor’s degree, preferably in a health-related field
• Previous experience in human subjects research and clinical trials
• Work or volunteer experience in an Emergency Department setting
• Work or educational experience with blood/urine specimen processing and storage
• Basic knowledge of federal, state and university regulations for clinical research; ability to read, understand, and adhere to local and central Institutional Review Board policies and procedures
• Ability to independently read and understand complex clinical research protocols with careful attention to detail; and to implement a broad range of activities as specified by clinical study protocols, as well as by University and departmental policies and procedures
• Excellent interpersonal skills demonstrating professionalism, compassion, and resourcefulness when interacting with a diverse population of patients
• Demonstrate verbal and written communication skills to clearly and concisely provide information, explanations and instructions to, and elicit information from patients, patient’s families, physicians, hospital staff and a wide variety of health care professionals with varying levels of ability to understand
• Ability to read and understand patient medical records, abstract clinical data and record accurately on case report forms and/or in electronic databases
• Display organizational skills to coordinate multiple tasks, to appropriately prioritize workload, and to maintain research records
• Basic knowledge of anatomy, physiology, medical terminology and procedures to effectively interpret and accurately compile data according to study protocol
• Advanced-level knowledge of basic anatomy, medical terminology, and ability to interpret physicians’ notes, medical records, and laboratory and scan results

Key Responsibilities

• 70% - Clinical Research Coordination
• 20% - Regulatory Support
• 10% - General Research Program Responsibilities

Department Overview

The Department of Emergency Medicine serves as a Research Node Center in the Pediatric Emergency Care Applied Research Network (PECARN) conducting multicenter clinical trials and other interdisciplinary research studies focusing on acute illness and injuries in children and youth across the continuum of emergency medicine. PECARN is the first federally funded multi-institutional network for research in pediatric emergency medicine in the United States. The PECARN network Emergency Departments serve approximately 1.3 million acutely ill and injured children every year, and the EMS affiliates account for more than 113,000 pediatric runs annually. This position will be part of the department research team to support the pediatric emergency medicine research program.

Department Specific Job Scope

The Assistant Clinical Research Coordinator (Assistant CRC) will work on clinical trials and other research studies in the Department of Emergency Medicine. The Assistant CRC will be involved in interdisciplinary studies focusing on research questions in Emergency Medicine for pediatric patients. The Assistant CRC is responsible for assisting more senior emergency medicine and Pediatric Emergency Care Applied Research Network (PECARN) CRC staff with aspects of the conduct of clinical studies, including: subject screening and recruitment, enrollment, scheduling, data collection, participant tracking, and regulatory support. Additional responsibilities may include assisting with general research coordination, clinical research enrollment and coordination, preparation for audits and monitor visits, study closeouts, training and other grant support. Work is performed under direction of the Principal Investigator, supervisor, and other senior staff. The ideal candidate(s) will have strong interpersonal, communication, and decision-making skills, as well as the ability to work well independently and as part of a team. This position is funded by extramural grants and/or contracts.

POSITION INFORMATION

• Salary or Pay Range: $32.95 - $53.06
• Salary Frequency: Hourly
• Salary Grade: 102
• UC Job Title: CLIN RSCH CRD AST
• UC Job Code: 009336
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F 2:30pm-11:00pm, with some schedule flexibility required to attend monthly PECARN meetings
• Location: Aggie Square (AGGSQ)
• Union Representation: RX-Research Professionals
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee’s lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Frequent 3 to 6 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Occasional Up to 3 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements – Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements
• This role is required to attend monthly PECARN meetings.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks