Assistant Clinic Manager

Therapy-and-Beyon; Carrollton (TX); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Paid Holidays

PTO

Work-Life Balance

Growth opportunities

Job summary

Therapy & Beyond is seeking an Assistant Clinic Manager to join our leading ABA organization in Texas. You will assist the Clinic Manager and leadership with scheduling, EMR administration, and staff coordination, while occasionally providing session coverage.

This role focuses on maintaining efficient operations and a supportive therapy environment. You will contribute to onboarding, training, and report generation, helping the clinic run smoothly and ensuring high-quality patient care within a

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational and time management abilities with attention to detail.
• Ability to work in a fast-paced environment and meet deadlines.
• Proficiency with Google Workspace and learning new tools quickly.
• Demonstrated teamwork and empathy within a supportive setting.

Responsibilities

• Provide administrative support to Clinic Manager and leadership.
• Oversee daily scheduling to ensure coverage and efficiency.
• Update EMR records, patient information and timesheets.
• Support treatments sessions as needed.
• Perform office management tasks and maintain records.
• Inform management and compile activity reports.
• Organize and distribute supplies and ensure clinic cleanliness.
• Assist with client onboarding and information.
• Coordinate new hire onboarding and training.
• Provide break coverage and transition support for staff.
• Operate according to established standards and applicable laws.
• Contribute to a motivating therapy environment and professional growth.

Skills

Communication skills

Organizational skills

Time management

Google Workspace proficiency

Teamwork

Adaptability under pressure

Education

High school diploma

Job description

Therapy & Beyond is one of the largest BCBA-owned ABA organizations, founded and led by Dr. Regina Crone, BCBA-D, since 2006. At Therapy & Beyond we approach the needs of each patient both individually and as part of a dynamic interdisciplinary team working with experts in applied behavior analysis (ABA) therapy, speech-language pathology, occupational therapy, and counseling. We love helping individuals reach their full potential by supporting not only the patient but also their family. We are passionate about what we do while remaining true to our defining core values of:Putting People First,Doing Our Best Together,Making Therapy Fun, and Above All, We grow potential

Job Description

TheAssistant Clinic Manageris a key member of our Clinic Leadership support team, tasked with assisting our Clinic Manager and associated leadership through administrative actions related to workforce, scheduling, operational resources, EMR, communications support, and general staff reinforcement. This role may occasionally be asked to provide coverage in session.

• Provides administrative support to the Clinic Manager and Home Office
• Oversee the daily schedule to ensure sufficient coverage and efficient operations.
• Update records in EMR including patient information and timesheets.
• Supports treatmentsessions as necessary.
• Performs office management tasks including maintaining records, and ordering supplies.
• Inform management and compile reports/summaries on activity areas.
• Organize and distribute supplies, materials, and equipment. Maintain cleanliness of the clinic.
• Assist with client onboarding and information.
• Manage new hire onboarding and coordinate training.
• Provide support to Clinic personnel during break coverages and transition periods.
• Function in accordance with established standards, procedures, and applicable law.
• Contributes to a motivating therapy environment.
• Consistently develop your own job knowledge and advance your career!

Qualifications

• Education: High school graduate with applicable experience in a related field
• Excellent verbal and written communication skills
• Excellent organizational and time management skills with high attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment
• Proficient with Google Workspaceand the ability to learn new programs and procedures
• Maintain empathy and promote positive teamwork and communication
• Strong time management to reach our shared goals while maintaining balance

Additional Information

WHY YOU WILL LOVE WORKING AT T&B!

• Owned, Operated, & Led by a BCBA-D
• Enjoy Paid Holidays, PTO, and Work-Life Balance
• Opportunities to Grow within Leadership with Our Organization