Assistant Clerk Senior

State of Nebraska; United States; On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement plan

Professional development

Job summary

The State of Nebraska is seeking a dedicated administrative professional to support multiple courts with clerical, records, and cashiering duties. Responsibilities include scheduling hearings, data entry, and maintaining case records; occasional lead worker duties may apply.

Starting salary is disclosed with room for annual increases and progression, with a focus on accuracy, customer service, and adherence to state procedures. This role is on-site in the Nebraska court system.

Qualifications

• Minimum qualifications include High School Diploma or GED and 3 years related experience.
• Education credits must be from an accredited institution approved by the U.S. Dept. of Education.

Responsibilities

• Perform advanced office and administrative tasks to support court operations.
• Lead clerical staff, assign and monitor work, and ensure accuracy of records and documents.
• Schedule hearings, enter new case filings, and manage cashiering duties including payments and deposits.
• Prepare reports, invoices and budgets using standard templates; maintain related records.

Skills

Customer service

Cashiering

Recordkeeping

Data entry

Communication

Education

High School Diploma or GED

Tools

Office software (Word/Excel)

Job description

The work we do matters! ** The Judicial Branch does not sponsor STEM (form i-983) or non-immigrant work visas for this position. **

Health & Wellness

• 79% employer-paid health and prescription insurance
• Dental and vision insurance plans available to purchase
• Short-Term and Long-Term Disability, available to purchase
• Employee Assistance Program (EAP) for confidential support
• Flex Spending (FSA) and Health Savings Accounts (HSA)

Financial Security

• 156% state-matched of the first 4.8% contribution to retirement plan
• FREE $20,000 Life Insurance Policy
• Optional Life Insurance and AD&D available to purchase

Paid Time Off & Leave

• 13 paid holidays annually
• Paid vacation and sick leave that begin accruing immediately
• Military leave and Funeral/Bereavement leave

Professional Growth

• Paid training to develop your skills
• Free continuing education credits to maintain professional certifications
• Access to specialized courses through Judicial Branch Education
• Opportunity for bilingual pay

Job Description

This classification level is responsible for working under general supervision and providing a variety of specialized customer service, clerical and administrative support to multiple courts such as maintaining records, accounting/cashier and may be responsible for lead worker direction and assigning work providing to clerical staff. Responsibilities may include: scheduling court hearings, data entry, processing and maintenance of records e.g. entering new case filings, updating case filings; performing cashiering duties such as processing payments (e.g. fines, fees), balancing daily deposits; preparing and submitting routine documents and reports; performing receptionist duties of assisting public and staff by answering general questions regarding court operations for all court case types and procedures; and other clerical duties such as scanning, printing, copying documents.

May require performing bailiff duties for a jury trial, and being the liaison between the jurors and the judge from the beginning of the trial until the juror makes their decision.

Location:
411 4th St.
Fairbury, NE 68352-0556

Salary and Compensation

• Starting Salary: $42,863.87 annually (Hiring Rate).
• Immediate Growth: Earn a 2.5% pay increase after successfully completing your probation period (if starting at Hiring Rate).
• Starting Rate Flexibility: Higher starting pay may be considered based on education and experience, subject to final management approval.
• Future Increases: Annual cost-of-living adjustments (applied on July 1) are subject to State Legislature approval.

Please Note: Candidates approved to start above the Hiring Rate (at or above the Minimum Permanent rate) are not eligible for the 2.5% post-probation increase.

Job Duties

1. Performs advanced office and administrative tasks in support of court operations; and serves as a lead to assigned clerical staff to include assigning and monitoring work and providing direction.
2. Schedules hearings with attorneys and other agencies; enters new case filings; prepares and records paperwork; prepares and distributes docket for court sessions; ensures completeness and accuracy of information and maintaining related records.
3. Preparing, reconciling and ensuring accuracy of specialized financial reports, invoices and budgets; processing payment (e.g. fines, fees, and balancing daily deposits).
4. Creating and preparing reports, spreadsheets and other documents using established templates or creating original documents.
5. Performs other duties of a similar nature or level.

Requirements/Qualifications

Minimum Qualifications: High School Diploma or equivalent (G.E.D.); and 3 years related experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

All educational credits must be granted from an accredited institution approved by the U.S. Dept. of Education.

Knowledge Requirements

• Customer service principles;
• Cashiering and ability to read bank statements;
• Knowledge of state and federal laws;
• Knowledge of judicial, jail, and court system;
• Filing and recordkeeping principles;
• Modern office procedures, methods, and equipment;
• Basic principles and practices in assigned area of responsibility;
• Computers and related software applications.

Skill Requirements

• Providing customer service;
• Prioritizing and assigning work to subordinate staff;
• Processing information utilizing established procedures;
• Using modern office equipment;
• Maintaining records and files;
• Preparing reports and forms;
• Assembling and organizing data and information;
• Using proper English, grammar, punctuation, and spelling;
• Using a computer and related software applications;
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Physical Requirements

Positions in this class work is primarily sedentary, although some slight physical effort may be required, not to exceed 20 LBS

If you're currently employed by the State of Nebraska, please don't apply through this external career site. Instead, log in to Workday and open the Jobs Hub - Internal Apply app from your home landing page. You can access Workday anytime through the Link web page: https://link.nebraska.gov/

Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.