Assistant Chief Engineer

fernwoodpropertymanagement; Chicago (IL); On-site; USD 70,000 - 95,000; Full time

Job summary

Fernwood Property Management is seeking an Assistant Chief Engineer to oversee daily building systems operations in Chicago. You will assist Chief Engineer with maintenance, inspections, log readings, and supervising janitorial and maintenance staff.

The role requires strong communication, proficiency in Outlook, Word, and Excel, and the ability to coordinate with residents, contractors, and management. In this position, you will respond to emergencies and help ensure safety and adherence to

Qualifications

• Strong written and verbal communication skills.
• Proficient in Outlook, Word, and Excel.

Responsibilities

• Under the direction of the Chief Engineer, manage procurement, records, and communications with residents and staff.
• Coordinate with Maintenance/Janitorial staff to support daily activities.
• Respond promptly to emergencies per procedures.
• Ensure amenity space use complies with company policy.
• Establish and implement maintenance task procedures.
• Suggest improvements to office and administrative procedures.
• Promote building and resident safety with all staff.
• Perform routine unit remodel inspections for code compliance.

Skills

Strong written and verbal comms

Outlook/Word/Excel proficiency

Tools

Outlook

Word

Excel

Job description

JOB DESCRIPTION

Fernwood Property Management seeks an Assistant Chief Engineer to aid in the daily operation of building systems. Responsibilities include inspection and maintenance of all mechanical equipment, log all mechanical equipment operation readings, complete service requests in condo units and common areas. Training of the Janitor/Maintenance staff on building procedures and equipment. Assist Chief Engineer on Supervising outside contractor.

REQUIREMENTS:

Strong Written and Verbal Communication Skills: As an Assistant Chief, you will be the voice and written presence of our organization. Your ability to articulate ideas clearly and concisely is crucial to ensure effective communication both internally and externally.

Proficient in Outlook, Word, and Excel: Mastery of essential office tools is a non-negotiable requirement. Your proficiency in Outlook, Word, and Excel will be integral to streamlining processes, managing data, and facilitating seamless communication.

RESPONSIBILITIES:

• 1. Under the direction of the Chief Engineer, ensure the effective administration of the building conducting transactions with suppliers, contractors and service providers, keeping records, reporting and communicating with residents, staff members in a timely and accurate manner.
• 2. Work with Maintenance/Janitorial Staff in a team spirit to support and direct their daily activities as specified in their job description.
• 3. To respond promptly and effectively to emergencies according to documented procedures.
• 4. Work with property management team, and Maintenance/Janitorial Staff to ensure use of the amenity spaces strictly complies with existing company policy.
• 5. Ensure the establishment and implementation of effective procedures necessary to the efficient and timely running of all maintenance tasks.
• 6. Communicate proactively with the Chief Engineer and the Property Manager to recognize opportunities for enhancement of office and administrative procedures.
• 7. Work and communicate with all other Staff members to promote and sustain the safety of the building, the residents and their guests.
• 8. Perform routine unit remodel inspection to ensure work is being completed to building and code standards.

BUILDING EQUIPMENT/SYSTEMS:

Maintain building daily logs on:

• Chillers, Air handlers
• Boilers, Circulating pumps
• Water Heaters, Fire pumps
• Booster pumps

Train Staff on how to perform rounds and what to look for and/or how to identify potential problems with the above equipment.

• 2. Maintain water treatment chemical reading logs.
• 3. Test and log elevator phone and intercoms.
• 4. Perform regular preventative maintenance along with Chief Engineer .

GENERAL MANAGEMENT:

• 1. Advise Management of building problems and corrected, needed resolutions (as they occur).
• 2. Interview and train Maintenance/Janitorial staff (as needed).

INVENTORY:

• 1. Maintain supply inventory and obtain approval for reordering.
• 2. Perform routine inventory of building equipment and supplies.
• 3. Responsible for ordering supplies for adequate stock

JANITORIAL STAFF:

• 1. Manage staff to ensure proper cleaning of the property (daily).
• 2. Perform building inspection and report to Chief Engineer & Property Manager.
• 3. Perform routine inspection of staff to ensure they are performing their daily duties.

UNIT MAINTENANCE:

• 1. Complete work orders provided by the Chief Engineer and follow through, (daily).
• 2. Perform preventative maintenance on residents’ HVAC units (semi-annually).

In the absence of the Chief Engineer, the Assistant Chief must take over the Chief’s duties and responsibilities.

Please be advised that ALL new hires will be required to successfully complete acriminal background investigationand a medical examination, which includes a drug screening, prior to employment. The receipt of satisfactory responses to reference requests, and the provision of satisfactory proof of an applicant's identity andlegal authority to work in the United States are also required