Assistant Capital Project Manager

Rexfordindustrial; Costa Mesa (CA); Hybrid; USD 75,000 - 95,000; Full time

Benefits offered by this job

Comprehensive Benefits Package

Flexible Time Off

Bonus Eligibility & Stock Incentives

401(k) Employer Match

Professional Development Resources

Health & Wellness Program

Volunteer & Community Engagement

Employee Resource Groups

Job summary

Rexford Industrial Realty, Inc. is seeking an Assistant Capital Project Manager (ACPM) to join our construction team.

You will support Capital Project Managers with daily coordination, documentation, vendor communication and contract processing across the Southern California portfolio. Responsibilities include scheduling activities, preparing meeting notes, drafting cost forms, processing invoices, and ensuring project records are complete and compliant.

Qualifications

• 5-7 years of experience in project/construction management for a landlord.
• Experience in industrial, warehouse, retail, and office interior construction.
• Construction accounting experience in Yardi accounting software.
• Broad knowledge of mechanical/electrical/fire life safety engineering and building fabric/infrastructure.
• Proficient with Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).

Responsibilities

• Coordinate and schedule daily project activities with CPMs, tenants, vendors, and Rexford teams.
• Prepare meeting notes and action items; distribute follow-ups promptly.
• Draft and process formal job cost forms after management approval.
• Complete Work Order/Service Order docs and routing for signatures.
• Monitor change orders; update budgets and enter changes in Yardi.
• Keep CPMs informed to ensure timely decisions and accurate records.
• Review and code invoices for payment; ensure contract alignment.
• Prepare project closeout documentation including warranties, permits, and as-builts.
• Verify contractor insurance and coordinate with insurance teams.
• Support Property Management teams with onsite improvements.

Skills

Industrial construction experience

Team player

Financial acumen

Budget awareness

Microsoft Office Proficiency

Tools

Yardi accounting software

Job description

Rexford Industrial Realty, Inc. (NYSE: REXR) is a leading, publicly traded industrial real estate investment and management company operating a $14 Billion industrial real estate portfolio.

Assistant Capital Project Manager (ACPM)

We are looking for an experienced Assistant Capital Project Manager (ACPM) who will be an integral member of the construction team with a primary focus on accomplishing capital projects and working in tandem with our Capital Project Managers.

Typical capital projects include roofing/skylights, landscaping, paving, painting, lighting, HVAC, sprinklers, ADA improvements and small tenant improvements (TI's). The value of the individual projects generally ranges from $50,000 up to $1,000,000. The ACPM will be part of a small team completing the annual budgeted capital work across the Rexford portfolio, throughout Southern California.

In this role you will support Capital Project Managers (CPM) with daily project coordination, documentation, administrative follow-up, vendor communication, contract processing, and reporting to ensure capital projects move forward on schedule and in compliance with company standards.

Location:

LI-Hybrid / Los Angeles, CA, or Ontario, CA or Costa Mesa, CA

Work Arrangement:

You will follow a hybrid work model, offering a balanced blend of remote and in-office work.

About The Role:

• Coordinate and schedule daily project activities, including bid walks, vendor site visits, tenant coordination, punch walks, project meetings, and other field-related activities requiring coordination with CPM’s, other Rexford internal teams, tenants, and vendors.
• Prepare meeting notes and action item summaries for assigned CPM project meetings and distribute follow-up notes to attendees in a timely manner.
• Draft and complete formal job cost forms after management approval, process required signatures, and file approved documentation per company processes.
• Complete Work Order and Service Order documentation after CPM scope input is finalized, coordinate routing for signatures, and ensure fully executed documents are stored per company processes.
• Monitor and track change orders daily in coordination with assigned project CPMs, complete change order request documentation, process approvals and signatures, enter approved changes in Yardi, and perform required budget transfers or revisions.
• Maintain clear communication with assigned CPMs and ensure they are included in project-related communications to support alignment, timely decision-making, and accurate project records.
• Review, code, and submit invoices for payment processing. Ensure costs are coded correctly and are following corresponding contracts.
• Complete project closeout documentation for assigned jobs, including warranties, permits, as-builts, closeout photos, final invoices, required releases, and other project records, and file documentation in the appropriate construction accounting or facilities system.
• Review, track, and maintain contractor insurance documentation for each assigned project, coordinate with internal insurance support teams as needed, and confirm required insurance is current before payment processing.
• Provide support to the Property Management teams with onsite improvements projects.

Experience/Qualifications:

• Experience within industrial, warehouse buildings, retail, office interior construction.
• 5-7 years of experience in project / construction management managing capital projects for a landlord.
• Construction accounting experience in Yardi accounting software.
• Broad knowledge of mechanical/electrical/fire life safety engineering and building fabric, infrastructure, and coordination strategy.
• Team player with the ability to excel in a dynamic organization.
• Record of creating new processes and efficiencies.
• Experience with budget development and management, with sound financial acumen.
• Proficient knowledge of the Microsoft Office Suite (e.g., Excel (can maintain complex spreadsheets), PowerPoint, Word, Outlook).

ADA Requirements

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this job, the employee is required to stand; walk; sit for extended periods of time; use hands to feel, handle, or type; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move or carry up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision

Compensation:

Rexford Industrial's reward plan includes great compensation packages, bonus eligibility, and long-term stock incentives. The expected hourly rate range for this role is $36.06 to $45.67 (annualized equivalent $75,000 to $95,000), with a 10% discretionary annual bonus target and stock grant eligibility.* The actual base salary and total compensation offered depend on a variety of factors, which include, without limitation, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location where the job will be performed. The final base salary and total compensation will be described in any offer letter.

What We Offer

• Comprehensive Benefits Package Including Medical, Dental, Vision, and Life Insurance.
• Flexible Time Off
• Bonus Eligibility & Long-Term Incentives
• 401(k) Employer Match Program
• Professional Development Resources
• Robust Health & Wellness Program
• Volunteer and Community Engagement Opportunities
• Employee Resource Groups committed to Diversity, Equity, and Inclusion.

We are committed to equity in all steps of the recruitment and employment experience. We celebrate diversity and are committed to promoting an inclusive environment for all employees. We do not discriminate based on race, religion, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability. We strive to be a safe place to ask questions, build professional relationships, and develop careers. Qualified applicants with arrest or conviction records will be considered for the position in accordance with the Los Angeles County Fair Chance Ordinance.

In accordance with the California Consumer Privacy Act (“CCPA”), Rexford Industrial Realty, Inc. (“Rexford”) makes the following disclosure: in connection with an application for employment at Rexford, Rexford is collecting the categories of personal information requested in the application for the purpose of evaluating a potential employment relationship with the applicant. Rexford does not sell personal information. To learn more about Rexford’s privacy policy, please visit https://www.rexfordindustrial.com/privacy-policy

*These stock grants are subject to approval by the Compensation Committee of the Board of Directors, are currently subject to vesting over a four-year period, with 25% of the grant vesting per year, and require continued employment on the grant date and each applicable vesting date. Actual bonus and stock grants are discretionary based on company and/or individual performance determined by Rexford Industrial in its sole discretion, and the amount of any such bonus and/or stock grant may be less or more than the targets (and may be zero). You must remain employed through the payment date of any such bonus and/or vesting to be eligible for payment/vesting.