Assistant Buyer- Grocery

Grocery Outlet; Emeryville (CA); On-site; USD 34,000 - 49,000; Full time

Benefits offered by this job

401(k) Profit Sharing

Job summary

Grocery Outlet in Emeryville is seeking a detail-oriented Purchasing Data Entry Associate to ensure 100% accuracy of item information, product images, purchase orders, and master vendor files across our systems.

You will support Buyers on daily tasks, monitor orders, and coordinate with distribution centers to ensure timely arrivals while maintaining vendor relationships and contributing to data-driven decisions.

Qualifications

• Experience with SAP systems preferred.
• Proficient in Excel, Word and Outlook.
• Ability to prioritize and multitask.
• Keen to detail and highly organized.
• Excellent interpersonal skills and communication.

Responsibilities

• Support Buyers on day-to-day functions of the department.
• Assist in writing purchase orders and monitor production timelines.
• Monitor future purchase orders and manage weekly receipts across distribution centers.
• Initiate recalls when needed and coordinate with accounts payable on cost discrepancies.
• Maintain vendor-store-item linkages and the Flexible Order Guides (FOGs).
• Collaborate with inventory planning to support forecasting and imports.
• Communicate clearly with vendors and internal teams.
• Write articles addressing trends/items or upcoming challenges.

Skills

Strong communication

Attention to detail

Multitasking

Organized

Team player

Tools

SAP

Excel

Word

Outlook

Job description

• Our Mission: Touching lives for the better
• Our Vision: Touching lives by being the first choice for bargain-minded consumers in the U.S.

About the Team:

Our Purchasing team’s mission is to provide bargain-minded customers with the deepest discounts on quality and branded products. In many ways our team is the heart of the organization- building and maintaining vendor relationships and providing solutions for our supplier partners and independent operators. Our buyers are empowered with speed, flexibility, and freedom while their passion and creativity embody the art of closeout buying. Successful members of our team are motivated to exceed annual comp sales, thrive in a collaborative environment, have an entrepreneurial spirit, and be motivated by relationship building.

About the Role:

You will be a part of the World Class Purchasing Team. The focus of this role is to ensure 100% accuracy of the data entered into Grocery Outlet’s systems so the company can leverage data to optimize business decisions. You will enter and monitor all data entered into our systems including but not limited to Item Information, Product Images, Purchase Order Creation and Master Vendor Files. This role reports to a Buyer on the team.

Responsibilities Include:

• Support Buyers on all day-to-day functions of the department.
• Assist Buyers in writing purchase orders and monitoring production timelines, fulfilment accuracy, as well as shipping and receiving of shipments.
• Monitor future purchase orders and manage weekly receipt flow into the 4 different distribution centers, to insure timely arrival of orders.
• Responsible for initiating recalls when needed, reduction of prices after approval and work closely with accounts payable if cost discrepancies arise.
• Responsible for Direct-to-Store Delivery (DSD) vendor-store-item linkages and maintenance of the Flexible Order Guides (FOG’s) especially changes in costs, retails, values, effective dates. Track and maintain monthly promotional ad plan.
• Work closely with the inventory planning team to support buyer forecasting and managing of imports.
• Ensure that communication (written/verbal) is complete and thorough with vendor and internal partners.
• Maintain positive working relationships and communication with vendors, internal departments, stores and warehouses.
• Assists Buyers in analyzing the suggested reorders of product and looks for opportunities to improve efficiencies.
• Responsible to communicate directly with vendors as issues come up with exciting POs.
• Review sales by store by SKU; identifying hot and slow sellers.
• Maintain vendor relationships; work with vendors and Buyer to help negotiate better terms and/or costs for merchandise being purchased.
• Establish and maintain a reputation of credibility and responsiveness; promptly returns vendor and store phone calls, ensures timely follow-up on issues within 24 hours.
• Assists in marketing event planning and promotional execution.
• Identify and shop competition (including price checks); understand the target customer.
• Identify trends within the department to help reach and exceed sales and margin plan.
• Keep communication with stores top of mind and write articles addressing new trends/items/processes or providing additional information for upcoming challenges.

About The Pay:

• Base Salary Range: $ 30 Hourly
• 401(k) Profit Sharing.
• Final compensation will be determined based upon experience and skills and may vary based on location.

About you:

• Experience with SAP systems preferred.
• Proficient in the use of Excel, Microsoft Word and Outlook.
• Ability to prioritize and multitask.
• Keen to details and highly organized.
• Able to effectively and respectfully communicate with all levels of staff and management.
• Excellent interpersonal skills, willing to learn and shows positive attitude towards change.
• Proven team player, self-motivated, independent thinker.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.