Assistant Business Office Manager

charlestownplace; Indiana (PA); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Paid Time Off

Medical, Dental, and Vision Insurance

HSA / FSA

Pet Insurance

Tuition Reimbursement

Retirement Plans

Up to $1,000 referral bonus

Daily Pay

Job summary

Charlestown Place at New Albany is seeking an Assistant Business Office Manager to oversee administrative and financial tasks in our Skilled Nursing Facility. The role includes handling resident billing, accounts receivable, payroll processing, and benefits administration to ensure smooth operations.

The ideal candidate has 1–2 years of administrative or accounting experience, familiarity with Medicaid/Medicare billing, and strong organizational and communication skills.

Qualifications

• 1–2 years of administrative, accounting, payroll, or business office experience.
• Healthcare or long-term care experience preferred.
• Knowledge of Medicaid and Medicare billing processes preferred.
• Strong organizational, communication, customer service, and problem‑solving skills.
• Proficiency with Microsoft Office and ability to learn healthcare software systems.

Responsibilities

• Assist with resident billing, accounts receivable, payroll processing, and employee benefits administration.
• Support Medicaid and Medicare billing functions and maintain required documentation.
• Serve as a professional point of contact for residents, families, vendors, and payors regarding routine financial and administrative inquiries.
• Assist with admissions paperwork, resident trust accounts, and personnel file maintenance.
• Maintain accurate records and help ensure compliance with company policies, regulatory requirements, and quality standards.
• Provide general office support and assist the Business Office Manager with daily operations and special projects.

Skills

Administrative experience

Payroll processing

Medicaid/Medicare billing knowledge

Education

Associate degree in Business Administration, Accounting, or a related field

Job description

Assistant Business Office Manager

$18.00 - $22.00/hour | Charlestown Place at New Albany

Why Join Us

• Meaningful Work: Support residents and families through accurate, compassionate financial and administrative operations
• Competitive Pay: $18.00-22.00/hour, with credit given for experience
• Consistent Schedule: Monday-Friday, 8:00 AM-5:00 PM
• Supportive Culture: Be part of a caring, collaborative skilled nursing community
• Career Growth: Advancement opportunities within a respected senior living organization

How You'll Make an Impact

As the Assistant Business Office Manager, you'll provide administrative and financial support to ensure the smooth operation of our Skilled Nursing Facility, including:

• Assisting with resident billing, accounts receivable, payroll processing, and employee benefits administration
• Supporting Medicaid and Medicare billing functions and maintaining required documentation
• Serving as a professional point of contact for residents, families, vendors, and payors regarding routine financial and administrative inquiries
• Assisting with admissions paperwork, resident trust accounts, and personnel file maintenance
• Maintaining accurate records and helping ensure compliance with company policies, regulatory requirements, and quality standards
• Providing general office support and assisting the Business Office Manager with daily operations and special projects

What You'll Need

• Associate degree in Business Administration, Accounting, or a related field preferred
• 1-2 years of administrative, accounting, payroll, or business office experience required; healthcare or long-term care experience preferred
• Knowledge of Medicaid and Medicare billing processes preferred
• Strong organizational, communication, customer service, and problem-solving skills
• Proficiency with Microsoft Office and the ability to learn healthcare software systems

Benefits Available to You

• Paid Time Off (PTO)
• Medical, Dental, and Vision Insurance
• HSA / FSA
• Pet Insurance
• Tuition Reimbursement
• Retirement Plans
• Up to $1,000 referral bonus
• Daily Pay

We are an Equal Opportunity Employer and are committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, disability, medical condition, genetic information, marital status, veteran or military status, citizenship status, pregnancy (including childbirth, lactation, and related conditions), political affiliation, or any other status protected by applicable federal, state, or local laws. We are committed to providing an inclusive and accessible recruitment process. If you require accommodations during the interview process, please let us know. Reasonable accommodations will be provided upon request to ensure equal opportunity for all applicants.

Applicants may be subject to a background check. Employees in this position must be able to satisfactorily perform the essential functions of the position. If requested, this organization will make every effort to provide reasonable accommodations to enable employees with disabilities to perform the position’s essential job duties. As markets change and the Organization grows, job descriptions may change over time as requirements and employee skill levels evolve. With this understanding, this organization retains the right to change or assign other duties to this position.