Assistant Business Office Manager

Living Legends; City of Beacon (NY); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Paid Time Off

Weekly or Same‑Day Pay

Health, Dental, and Vision Insurance

Life Insurance

Employee Referral Bonus Program

Retirement Saving Options

Job summary

Taconic Rehabilitation & Nursing at Beacon in Beacon, NY is seeking an Assistant Business Office Manager to support the facility’s financial operations, resident accounts, and business office functions with accuracy and compliance. The role requires organization and attention to detail, with duties including census and payer records, Medicaid-related tasks, resident account management, payments, and general office duties.

Schedule: 8 am–4 pm, full-time, rate $22–$25 per hour.

Qualifications

• Minimum education: High School Diploma; Associate's Degree preferred
• Minimum experience: 2 years in a related field
• Strong analytical, organizational, and computer skills
• Effective communication with residents and families
• Ability to maintain confidentiality and accuracy in financial records
• Attention to detail and ability to manage multiple priorities

Responsibilities

• Maintain daily census records, payer information, authorizations, and resident financial documentation
• Meet with residents and families to review financial information, complete required paperwork, and assist with Medicaid-related processes
• Manage resident trust accounts, deposits, spending accounts, reconciliations, statements, and related financial records
• Process Representative Payee applications, Social Security recertifications, pension updates, and resident account changes
• Complete general office duties including filing, scanning, mail distribution, admission agreements, and resident correspondence
• Prepare and monitor copayment statements, collections, and payment tracking
• Complete and review Medicaid-related documents and reports
• Maintain HIPAA, resident rights, infection control, and compliance standards
• Perform additional duties as assigned

Skills

Analytical skills

Organizational skills

Communication

Confidentiality

Problem-solving

Multitasking

Education

High School Diploma

Associate's Degree preferred

Tools

Microsoft Office

EHR systems

Job description

Assistant Business Office Manager
Rate: $22- $25 (depending on experience)
Shift: Full-Time
Schedule: 8 am - 4 pm

Taconic Rehabilitation & Nursing at Beacon is looking to add an Assistant Business Office Manager to its team. In this role, you’ll support the facility’s financial operations, resident accounts, and business office functions while helping ensure accuracy, compliance, and excellent service for residents and families. If you’re organized, detail-oriented, and enjoy working with both people and financial systems, this could be the perfect opportunity for you.

located in Beacon, NY, Taconic Rehabilitation & Nursing at Beacon is proud to be part of The McGuire Group, a recognized leader in skilled nursing, rehabilitation, and long-term care services throughout New York State. Recognized with a CMS 4-Star Overall Rating, Beacon is committed to delivering high-quality care while fostering a supportive and collaborative workplace. Our team is passionate about helping residents achieve their highest level of independence and well-being while supporting one another's professional growth. Join us and become part of a team where compassion, excellence, and meaningful work come together every day.

RESPONSIBILITIES:

• Maintain daily census records, payer information, authorizations, and resident financial documentation
• Meet with residents and families to review financial information, complete required paperwork, and assist with Medicaid-related processes
• Manage resident trust accounts, deposits, spending accounts, reconciliations, statements, and related financial records
• Process Representative Payee applications, Social Security recertifications, pension updates, and resident account changes
• Complete general office duties including filing, scanning, mail distribution, admission agreements, and resident correspondence
• Prepare and monitor copayment statements, collections, and payment tracking
• Complete and review Medicaid-related documents and reports
• Maintain HIPAA, resident rights, infection control, and compliance standards
• Perform additional duties as assigned

REQUIREMENTS:

• Minimum education requirement: High School Diploma; Associate's Degree preferred
• Minimum experience requirement: 2 years of experience working in a related field
• Strong analytical, organizational, and computer skills
• Ability to communicate effectively with residents and families
• Ability to maintain confidentiality and accuracy in financial records
• Strong attention to detail and problem-solving abilities
• Ability to manage multiple priorities in a fast-paced environment
• Knowledge of resident accounts, Medicaid processes, and business office operations preferred

BENEFITS:

• Paid Time Off (PTO) for Full-Time and Part-Time
• Weekly or Same-Day Pay Options
• Health, Dental, and Vision Insurance
• Life Insurance
• Employee Referral Bonus Program
• Retirement Saving Options

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.