Assistant Business Office Manager

Living Legends; City of Beacon (NY); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Paid Time Off (PTO)

Weekly or Same-Day Pay Options

Health, Dental, and Vision Insurance

Life Insurance

Employee Referral Bonus Program

Retirement Savings Options

Job summary

Taconic Rehabilitation and Nursing at Beacon seeks an Assistant Business Office Manager to oversee financial operations, Medicaid processing, and resident accounts in a full‑time role located in Beacon, NY. Schedule: 8 am–4 pm.

Responsibilities include maintaining census and payer data, meeting with residents and families on finances, and ensuring HIPAA compliance while supporting a collaborative team dedicated to high-quality care.

Qualifications

• Minimum education: High School Diploma; Associate's Degree preferred.
• 2 years of experience in a related field.
• Strong analytical, organizational, and computer skills.
• Effective communication with residents and families.
• Ability to maintain confidentiality and accuracy in financial records.
• Strong attention to detail and problem-solving abilities.
• Ability to manage multiple priorities in fast-paced environment.
• Knowledge of resident accounts, Medicaid processes, and business office operations preferred.

Responsibilities

• Maintain daily census records, payer information, authorizations, and resident financial documentation.
• Meet with residents and families to review financial information, complete required paperwork, and assist with Medicaid-related processes.
• Manage resident trust accounts, deposits, spending accounts, reconciliations, statements, and related financial records.
• Process Representative Payee applications, Social Security recertifications, pension updates, and resident account changes.
• Complete general office duties including filing, scanning, mail distribution, admission agreements, and resident correspondence.
• Prepare and monitor copayment statements, collections, and payment tracking.
• Complete and review Medicaid-related documents and reports.
• Maintain HIPAA, resident rights, infection control, and compliance standards.
• Perform additional duties as assigned.

Skills

Analytical skills

Organizational skills

Computer skills

Communication

Confidentiality

Attention to detail

Multitasking

Medicaid knowledge

Education

High School Diploma

Associate's Degree

Job description

Taconic Rehabilitation and Nursing at Beacon
10 Hastings Dr
Beacon, NY 12508, USA

• Pay or shift range: $22 USD to $25 USD
  The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, shift, benefit selection or other job-related reasons.

Description

Assistant Business Office Manager
Rate: $22- $25 (depending on experience)
Shift: Full-Time
Schedule: 8 am - 4 pm

located in Beacon, NY, Taconic Rehabilitation & Nursing at Beacon is proud to be part of The McGuire Group, a recognized leader in skilled nursing, rehabilitation, and long-term care services throughout New York State. Recognized with a CMS 4-Star Overall Rating, Beacon is committed to delivering high-quality care while fostering a supportive and collaborative workplace. Our team is passionate about helping residents achieve their highest level of independence and well-being while supporting one another's professional growth. Join us and become part of a team where compassion, excellence, and meaningful work come together every day.

RESPONSIBILITIES:

• Maintain daily census records, payer information, authorizations, and resident financial documentation
• Meet with residents and families to review financial information, complete required paperwork, and assist with Medicaid-related processes
• Manage resident trust accounts, deposits, spending accounts, reconciliations, statements, and related financial records
• Process Representative Payee applications, Social Security recertifications, pension updates, and resident account changes
• Complete general office duties including filing, scanning, mail distribution, admission agreements, and resident correspondence
• Prepare and monitor copayment statements, collections, and payment tracking
• Complete and review Medicaid-related documents and reports
• Maintain HIPAA, resident rights, infection control, and compliance standards
• Perform additional duties as assigned

REQUIREMENTS:

• Minimum education requirement: High School Diploma; Associate's Degree preferred
• Minimum experience requirement: 2 years of experience working in a related field
• Strong analytical, organizational, and computer skills
• Ability to communicate effectively with residents and families
• Ability to maintain confidentiality and accuracy in financial records
• Strong attention to detail and problem-solving abilities
• Ability to manage multiple priorities in a fast-paced environment
• Knowledge of resident accounts, Medicaid processes, and business office operations preferred

BENEFITS:

• Paid Time Off (PTO) for Full-Time and Part-Time
• Weekly or Same-Day Pay Options
• Health, Dental, and Vision Insurance
• Life Insurance
• Employee Referral Bonus Program
• Retirement Saving Options

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.