Assistant Business Manager

The University of Texas at Austin; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

The University of Texas at Austin's Intercollegiate Athletics seeks an Assistant Business Manager to oversee budgets, travel, procure-to-pay, and related business functions in a high‑intensity on‑campus setting. This role collaborates with coaches, administration, and campus partners to ensure sound fiscal management, accurate reporting, and compliant processes across sport programs.

Bachelor's degree and strong ERP/Excel skills are essential.

Qualifications

• Bachelor's degree in Business, Finance, Accounting or related field.
• Proficiency with financial/ERP systems and standard office software (Excel required).
• Strong interpersonal and communication skills with the ability to collaborate across staff, coaches, administration, campus partners.

Responsibilities

• Budget Management – Prepare, analyze and narrate the on-going financial position of assigned sport programs and departments.
• Procurement, Contracting & Payments – Review goods/services requests and process payments.
• Travel Management & Expense Reconciliations – Administer travel program and expense reports.
• Financial Aid – Administer financial aid agreements and related transactions for student-athletes.
• Game & Event Support – Support Athletics Department operations at home events and recruiting events.
• Required Reporting – Ensure accuracy of designated financial reports.

Education

Bachelor's degree in Business, Finance, Accounting or related field

Tools

ERP systems

Excel

Job description

General Notes

Additional hours will be required to include early mornings, evenings, weekends, and holidays. This job is not suitable for remote work and is expected to work regular on-site hours. Travel is required. This position is designated as an Administrative and Professional and serves without a fixed term and at the pleasure of the President, pursuant to the University’s Handbook of Operation Procedures 5-1230, “Appointment and Term of Appointment for Administrative Professionals.”

Job Posting Title

Assistant Business Manager

Hiring Department

Intercollegiate Athletics

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Exempt from FLSA

Earliest Start Date

Oct 01, 2026

Position Duration

Expected to Continue

Location

UT MAIN CAMPUS

Job Details

General Notes

Additional hours will be required to include early mornings, evenings, weekends, and holidays. This job is not suitable for remote work and is expected to work regular on-site hours. Travel is required. This position is designated as an Administrative and Professional and serves without a fixed term and at the pleasure of the President, pursuant to the University’s Handbook of Operation Procedures 5-1230, “Appointment and Term of Appointment for Administrative Professionals.”

Purpose

To provide support assigned Sport Programs and Departments within Intercollegiate Athletics, in the areas of budget management, travel, procure to pay, and related business functions.

Responsibilities

• Budget Management – Prepare, analyze and narrate the on-going financial position of assigned Sport Programs and Departments to aid in their sound fiscal management. Provide support in the annual zero-base budget process, and review spend recommendations in alignment with the Athletics’ Financial Master Plan (FMP).
• Procurement, Contracting & Payments – Provide the independent review of goods and services requests, soliciting multiple proposals from qualified vendors, and preparing appropriate documentation in alignment with the Handbook of Business Procedures (HBP). Support an efficient centralized process to receive invoices, ensure the accurate receipt of goods and services, secure the necessary approvals, and process payment in an accurate and timely manner.
• Travel Management & Expense Reconciliations – Administer cash advances, audit and approve expenses, provide required documentation and produce related reports. Coordinate with Anthony Travel to support the operation of a robust travel program. This position will serve as a subject matter expert for HBP-11-Travel and related HBP subsections.
• Financial Aid – Administer financial aid agreements, the related business transactions to remit funds to student‑athletes, and process related University entries to fund tuition, room, board, books and related fees. Work with assigned audiences including, but not limited to, student‑athletes, Coaches, Administration, Business Office, campus partners, and key stakeholders to plan and allocate housing assignments, administer dining plans, etc.
• Game & Event Support – Support the Athletics Department at home events, contests and Football recruiting events in support of our operations.
• Required Reporting - Ensure accuracy of reporting requirements, including private aircraft utilization report for the University’s Board of Regents, and other designated business processes.
• Core Values - Consistently exemplify the core values and quality service standards of Texas Athletics. Always act ethically. Proactively seek guidance when unsure or unclear of a law, rule or policy applicable to you or your department/sport program. Actively participate in assigned education and training programs. Comply with all laws, policies, rules and regulations set forth by the Board of Regents of The University of Texas System, The University of Texas at Austin, NCAA, Conference, or other governing body, including state and federal laws. Annually obtain prior written approval and report all outside activities and outside income. Report knowledge of, or reasonable cause to believe, violation(s) of state or federal laws, policies, rules, or regulations of the University, Conference, or NCAA to IA ARMCS or IA HR. Fully cooperate with any investigation by providing complete and accurate information when requested to do so by Texas Athletics and/or the NCAA and do not influence others in any way during an investigation. In compliance with Title IX of the Education Amendments of 1972 and Texas Education Code Sec. 51.252, this position may be a Non-Confidential Employee as defined by University policies on Sex Discrimination, Sexual Harassment, Sexual Assault, Interpersonal Violence and Stalking. As a Non-Confidential Employee, individuals employed in this position will report incidents of such prohibited conduct to the University’s Title IX Coordinator or Deputy Title IX Coordinator as required by applicable law or University policy. An employee who does not report an incident or who makes a false report is subject to termination and may be charged with a criminal offense (Class A or Class B misdemeanor). For more information about employee responsibilities under Title IX, including information about confidential employee reporting exceptions, please visit the Title IX website at http://titleix.utexas.edu.(Enter Responsibilities here without percentages).
• Other duties as assigned.

Required Qualifications

Bachelor's degree in Business, Finance, Accounting or related field. Demonstrated experience with budget preparation, financial reporting, or related fiscal administration. Proficiency with financial/ERP systems and standard office software (Excel required). Strong interpersonal and communication skills, with the ability to collaborate across staff, coaches, administration, campus partners and apply sound judgment to achieve positive outcomes. Professional demeanor and the ability to represent the University of Texas and the Athletics Department professionally under a range of circumstances. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience in an NCAA Division 1 Athletics Department financial role. Experience administering student‑athlete financial aid or scholarship agreements. Familiarity with NCAA compliance and reporting requirements. Experience coordinating institutional travel programs or working with third‑party travel management vendors.

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Salary Range

OPEN

Working Conditions

• May work in all weather conditions
• May work in extreme temperatures
• May work around standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity
• Climbing of stairs
• Climbing of ladders
• Lifting and moving

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.