Assistant Business Manager

Reading School District l Reading, Pa.; Reading (Berks County); On-site; USD 70,000 - 100,000; Full time

Job summary

Reading School District is seeking an Assistant Business Manager to partner with the CFO in maintaining a sound budgetary accounting system and to oversee day‑to‑day operations of the Business Services Department.

The role requires a Bachelor’s in Business Administration/Accounting with five+ years in finance, strong communication, and experience with school district accounting standards. The position includes supervising staff and coordinating accounting operations district‑wide.

Qualifications

• Bachelor's degree in business administration/accounting is required.
• Five+ years in a business or financial setting.
• Experience in staff development/management in a school or business environment.
• Experience with data processing systems for business services.
• Extensive knowledge of the Pennsylvania Department of Education State Accounting Code.
• Effective written and oral communication skills.
• Ability to supervise and collaborate with district staff.

Responsibilities

• Supervise and monitor Business Services Department support staff.
• Plan, prepare, coordinate and appraise daily activities of staff.
• Set goals and evaluate efficiency in areas like AR, AP, Payroll and Tax Office.
• Coach, counsel and develop support staff.
• Prepare, monitor and close budgets for existing programs and grants; ensure GAAP compliance.

Skills

Staff development/management

Budgeting

Financial reporting

GAAP knowledge

Strong communication

Interdepartmental collaboration

Education

Bachelor's Degree in Business Administration/Accounting

Advanced degree or CPA preferred

Job description

Position Title

Assistant Business Manager

Classification

RSSSA, Range 1 (240)

Reports To

Chief Financial Officer (CFO)

Supervises

Fiscal Staff, Tax Office, Accounting, and Payroll

Position Goal

To work collaboratively with CFO to manage and maintain a sound budgetary accounting system; develop, implement, and monitor short and long-range plans and objectives for the Office of Business Services; and responsible for planning, organizing and overseeing all aspects of the day-to-day operations of the Business Services Department while working within the organizational goals of the Reading School District.

Qualifications

• Bachelor's Degree in Business Administration/Accounting required; advanced business degree or CPA accreditation is strongly desired.
• Minimum of five (5) years experience in a business or financial setting.
• Experience in staff development/management in a business or school environment.
• Experience in working with data processing systems relative to business services.
• Extensive knowledge of the Pennsylvania Department of Education State Accounting Code.
• Ability to communicate effectively, both in writing and orally.
• Ability to supervise and work effectively and cooperatively with administrative, professional, and non-professional staff within the department and to support other district departments.

ESSENTIAL FUNCTIONS

The essential functions of this position include, but are not limited to the following fundamental duties:

• Supervise and monitor Business Services Department support staff as assigned including:
• Planning, preparation, coordination, and appraising of the support staff's assigned daily activities.
• Establishing goals and performance criteria and evaluating efficiency of assigned areas such as Accounts Receivable, Accounts Payable, Payroll and Tax Office
• Coaching, counseling, disciplining, and developing support staff.
• Preparing, monitoring, revising, and closing budgets for existing or new programs as well as new grant proposals in accordance with GAAP (Generally Accepted Accounting Principles), the State Accounting Code, and applicable funding/program guidelines.
• Complete monthly, quarterly, annual, and financial reports as required by set due dates.
• Maintain a high level of knowledge regarding current government accounting standards. 3. Assist in preparation and review of Reading School District budgets.
• Prepare special projects, budgets, analyses, and unit cost calculations.
• Coordinate all Reading School District accounting operations.
• Supervise financial operations of Food Service and Student Activities.
• Oversee payroll function and ensure district compliance with all state and federal regulations relative to payroll.
• Ensure, by oversight, accuracy of payrolls, banking transactions, transfers and reconciliation of all district bank accounts.
• Assist in developing financial policies and procedures for the Office of Business Services. 10. Prepare analysis and recommend solutions for all existing and potential problems which affect the Business Services Department.
• Conduct formal and informal research into operational practices, procedures, material and techniques necessary to effectively operate the programs of the district.
• Update and implement accounting, daily operations, and year-end procedures for the Business Services Department.
• Oversee month-end and year-end close process.
• Participate in audits (annual, State, Federal, etc.) by completing necessary schedules and providing reports and support documentation as required.
• Substantiate proper controls and accounting procedures for all processes according to sound accounting principles.
• Perform internal auditing procedures to ensure accuracy of general ledgers.
• Assist in preparing monthly reports for the Reading School District Board of Directors and all status reports as deemed necessary by the Chief Financial Officer.
• Assist in developing the financial aspect of employee benefits program.
• Assist in preparing financial information for contract negotiations.
• Assist in the implementation and/or upgrades of financial administration software. 21. Act as the Subject Matter Expert (Super User) for financial software applications for Business Services.
• Assist in coordinating the completion and submission of state and federal fiscal forms as required.
• Assist in the preparation of financial studies, fiscal management/operational studies and demographic studies as required.
• Assist Special Education Department with compilation and reconciliation of financial data for required reporting.
• Assist in implementing the policies approved by the Reading School District Board of Directors in conformity with Federal and State regulations.
• Implement policy and procedural changes from the Board of School Directors, Superintendent and Chief Financial Officer.
• Perform other job-related duties as required or assigned by the Chief Financial Officer Superintendent or his/her designee.

TERMS OF EMPLOYMENT

Full-time (12-month) non-exempt position. Salary and benefits consistent with the District's approved Compensation and Benefits Plan.

EVALUATION

Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel.

ADA COMPLIANCE

The position holder must be able to perform the essential job functions with or without reasonable accommodation. It is the responsibility of the employee to inform the school district administrator designated as immediate supervisor of the position, of any and all reasonable accommodations that will be required. The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Equal Opportunity

The Reading School District is an equal opportunity employment, educational and service organization.