Assistant Building Manager - Indianapolis

Robinson-Park-LLC; Indianapolis (IN); On-site; USD 35,000 - 50,000; Full time

Job summary

Robinson-Park-LLC is looking for a dedicated individual to assist in the administration of managed properties in Indianapolis, Indiana. Responsibilities include providing support to Business Managers and overseeing various maintenance tasks.

The ideal candidate will possess strong organizational and communication skills, be detail-oriented, and able to work under pressure. This role offers an opportunity to engage in a dynamic environment and make a meaningful impact on property management.

Qualifications

• Skilled in Microsoft Word, Outlook, and Excel software.
• Ability to work well under pressure independently.
• Excellent organizational and communication skills.

Responsibilities

• Assist in the administration of managed properties.
• Provide backup responsibilities for Business Managers.
• Support supervision of construction, cleaning, and maintenance.

Skills

Microsoft Word

Microsoft Outlook

Microsoft Excel

Adobe products

Organizational abilities

Proofreading

Effective communication

Job description

Responsibilities

To assist in the administration of managed properties in accordance with policies, procedures and guidelines.

To provide backup responsibilities for Business Managers during their times of absence.

To assist in direct support and supervision of:

• Construction
• Cleaning
• Engineering
• Utilities
• Security
• Building Maintenance
• Elevator Service Contracts

To assist in administrative areas such as:

• Tenant Relations
• Rent Collection
• Monthly Reports
• Preventative Maintenance Programs
• Answering Phones
• Budget Preparation
• Escalation Reconciliation
• Insurance Requirements (Vendor and Tenant)
• Filing
• General Administrative Tasks and all other duties assigned by Supervisor

Requirements

• Skilled in Microsoft Word, Outlook and Excel software.
• Skilled in Adobe products is beneficial.
• Must work well under pressure and independently.
• Ability to be creative and flexible in order to meet deadlines while working with changing priorities.
• Excellent organizational abilities.
• Strong proofreading and editing skills.
• Excellent business vocabulary, grammar, and effective communication skills.Ability to maintain discretion regarding personnel and industry-related matters.
• Must be detail oriented to ensure accurate deliverables, and able to take initiative to meet deadlines.
• Willingness to work beyond the scope of normal business hours if and when special situations and/or urgent deadlines necessitate.

Physical Responsibilities

• Must be able to walk buildings and tenant spaces
• Must be able to climb stairs and ladders
• Must be able to lift 15 - 30 pounds

Robinson Park is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected status.