Assistant Budget Director

Boston Public Health Commission; Boston (MA); On-site; USD 85,000 - 95,000; Full time

Job summary

The Boston Public Health Commission (BPHC) seeks a detail‑oriented financial professional to help manage the EMS budget, procurements, grants, and payroll reporting. You will align processes with BPHC policies and promote equitable procurement and anti‑racism standards.

You will supervise staff, coordinate with EMS and other departments, and ensure timely billing, reporting, and vendor payments while maintaining confidentiality and compliance with union terms.

Qualifications

• Bachelor's degree required; significant experience may substitute.
• 3 years of relevant experience in budgeting, procurement, or related areas.

Responsibilities

• Support department's annual finances including procurement, contracting, program budgeting, grants, accounts payable and HR.
• Supervise team members and other department personnel as directed.
• Oversee procurement processes, bids, vendor management, and contract renewals, ensuring equity in procurement.

Skills

Budget management

Procurement

Grants administration

Financial reporting

Team supervision

Communication

Education

Bachelor's degree in Accounting, Business Administration, Finance, or related field

3 years of experience in budgeting and related areas

Tools

MS Word

Excel

Access

Procurement software

Job description

The mission of the Boston Public Health Commission (BPHC) is to work in partnership with communities to protect and promote the health and well‑being of all Boston residents, especially those impacted by racism and systemic inequities. The BPHC sets an expectation that all staff and leadership commit, individually and as part of the BPHC team, to hold ourselves accountable to establishing a culture of anti‑racism and advance racial equity and justice through each of our bureaus, programs, and offices.

Job Description

• Under the direction of the EMS Budget Director, supports the effective management of the department’s annual finances, including procurement and contracting, program budgeting, grants, accounts payable and human resources, while maintaining alignment with Boston Public Health Commission (BPHC) fiscal policies and procedures.
• Provide supervision and mentorship to team members and other department personnel, as directed.
• Work closely with all areas of Boston EMS to ensure efficient procurement processes and that associated needs are addressed, in compliance with BPHC guidelines. Oversee the department’s public bids, to include authoring requests for bid, scopes of work and responses to questions, as well as manage proposal review, selection, and vendor awards. Secure vendor price quotes and complete necessary purchase order requisition paperwork. Work with EMS departments, legal, procurement, finance, and vendors to develop, track, and process timely contracts/renewals and make any necessary modifications. Develop and implement procurement related trainings for members. Establish and maintain expertise in equitable procurement.
• Support the acquisition of new grants and management of existing awards. Work with EMS project lead and BPHC grant accountant to ensure necessary deliverables, purchasing, documentation, overall management, and monthly payroll certifications are completed within the established timeframe. In coordination with assigned grant accountant, ensure monthly billing to funders is completed and submitted in a timely manner. Work collaboratively with others to pursue and apply for grants. Ensure satisfactory fiscal and administrative reporting to all funders.
• Maintain expertise in payroll systems and processes to effectively serve as a back‑up as needed. Work collaboratively with EMS and BPHC payroll members to ensure payroll accuracy and compliance with collective bargaining agreement compensation terms.
• Works with Accounts Payable and vendors to process timely vendor payments and reconcile any outstanding issues. Review and approve invoices for processing and payment. Works with internal departments to maintain equipment lists and ensure both maintenance and replacement schedules. Monitors expenditures of both internal and external general ledgers and subcontracts.
• Under the direction of the EMS Budget Director, maintains program financial records including budgets, purchases, billing, personnel transactions and all grant related materials. Support internal financial analysis and routine audits of third‑party billing company.
• Works in a confidential capacity. Operates independently. Uses independent judgment and discretion to make decisions affecting the department and staff as it relates to unit operations/services and BPHC policy.
• Supervise others, as directed.
• Work to help BPHC advance as an antiracist organization by meeting or exceeding the standards set by the BPHC Anti‑Racism Policy.
• Perform other duties as required.

Minimum Qualifications

• Bachelor's degree in Accounting, Business Administration, Finance, or related field required. Significant experience may substitute for the degree requirement.
• 3 years of experience and 1 years relevant (preferably accounting, budgeting, third party billing, accounts payable/receivable.
• Prior experience conducting procurement for city/municipal agency to include public bids, contracts, ordering, and accounts payable preferred.
• Prior experience working with grants & city/municipal agencies a plus.
• Ability to perform with accuracy; must be competent with figures and very organized.
• Computer competency, knowledge of the types and uses of databases, spreadsheet and word processing (MS Word, Access, Excel, Workplace) software for budget, contract development and processing.
• Ability to: write clear, concise reports, and to follow and to give written and oral instructions in a precise, understandable manner; understand, explain, apply the laws, rules, regulations, policies, procedures of unit activities; supervise, including: planning and assigning work; evaluating and motivating staff; determining the need for disciplinary action; either recommending/initiating disciplinary action; establish rapport w/ others; maintain harmonious working relationships w/ others.
• Exceptional organizational skills with the ability of developing timelines and meeting deadlines.
• Promote health equity, inclusion, and diversity within the BPHC, department and community.
• Knowledge of or willingness to learn about the role of public health in addressing racism, the social determinants of health, and inequities in health outcomes as well as strategies to advance racial justice and health equity.

Additional Information

• City of Boston residency is required; Allston, Back Bay, Bay Village, Beacon Hill, Brighton, Charlestown, Chinatown, Dorchester, Downtown, East Boston, Fenway‑Kenmore, Hyde Park, Jamaica Plain, Mattapan, Mid‑Dorchester, Mission Hill, North End, Roslindale, Roxbury, South Boston, South End, West End, West Roxbury, Wharf district.
• A Criminal Offenders Records Information request must be completed for this position. However, a record is not an automatic bar to employment but is reviewed in relation to the job applied for.
• Certain immunizations will be recommended and/or required prior to commencement of employment duties.
• Any position that requires an advanced degree will be subject to education verification.
• Certain positions at the BPHC may be Grant Funded.
• The Boston Public Health Commission is an EEO Employer and all applicants meeting the minimum requirements are eligible to apply.
• Certain positions at the BPHC may require Child Protective Service Background verification.
• The advertised shift and schedule are subject to change at the department's discretion.

Shift

Monday through Friday, 9 - 5

This position is not dependent on grants / external funding sources.

Pay Range

$85,000 - $95,000

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