Assistant Bookkeeper

Catholic Charities, Diocese of Cleveland; Cleveland (OH); On-site; USD 33,000 - 42,000; Full time

Job summary

Catholic Charities, Diocese of Cleveland is seeking an Assistant Bookkeeper to support transactional accounting, accounts receivable, and financial recordkeeping in our Cleveland office. You will process payments, enter data, and maintain organized records to assist audits and reporting.

Working in a mission-driven finance team, you will collaborate with staff to ensure accuracy, confidentiality, and timely financial documentation.

Qualifications

• Associate's Degree in Accounting, Finance, or related field.
• 1-3 years of bookkeeping or accounting support experience.
• Basic knowledge of accounting principles.
• Detail-oriented with strong organizational and time-management skills.

Responsibilities

• Process incoming payments (checks and electronic deposits).
• Record financial transactions accurately in the accounting system (data entry and documentation).
• Apply payments to appropriate accounts and invoices; maintain deposit logs and documentation.
• Assist with reconciliation of incoming payments and verify transactions for accuracy.
• Support communication with third-party billing partners as directed.
• Compile data for routine reports and audits; assist in preparing financial documentation.

Skills

Microsoft Excel

Communication skills

Education

Associate degree in Accounting or Finance

Job description

Administration, Central
Cleveland, OH 44102, USA

Description

The Assistant Bookkeeper provides transactional accounting and administrative support, primarily focused on accounts receivable and financial recordkeeping. This role ensures accurate processing of financial data, maintains organized records, and supports the finance team in audit and reporting activities.

All work is performed in alignment with the mission, vision, and values of Catholic Charities, Diocese of Cleveland.

• Salary range: $32,831.54 - $42,270.04 annually

Responsibilities:

Transaction Processing & Recordkeeping

• Process incoming payments, including checks and electronic deposits
• Record financial transactions accurately within the accounting system, including data entry and
• documentation
• Apply payments to appropriate accounts and invoices
• Maintain deposit logs and supporting financial documentation
• Ability to maintain confidentiality and integrity of financial records

Accounts Receivable Support

• Assist with reconciliation of incoming payments
• Review and verify transactions for accuracy and completeness
• Support communication with third-party billing partners as directed

Reporting & Administrative Support

• Compile data for routine reports and audits
• Assist in preparing financial documentation, correspondence, and reports

Customer Service & Communication

• Respond to basic inquiries from staff, vendors, and clients
• Escalate discrepancies or issues to the Lead Bookkeeper
• Ability to identify basic discrepancies and elevate issues appropriately

General Support

• Assist with mail processing and deposit preparation
• Attend team meetings as assigned
• Perform other duties as assigned

Working Conditions and Physical Demands:

• Normal office environment;
• Occasional travel throughout organization
• Tasks require visual perception and discernment
• High level of attention to detail and data accuracy
• Ability to manage multiple priorities and meet deadlines
• Strong interpersonal and communication skills; ability to collaborate across teams
• Proficiency in Microsoft Office (especially Excel)
• Ability to maintain confidentiality and handle sensitive information
• Communicating with the employees/management/public frequently;
• Constant use of computer and phone;
• Occasionally necessary to bend for filing and storing and to reach for files and shelves;
• Able to occasionally lift/carry up to 15 lbs. unassisted.

Requirements:

• Combination of experience and education normally represented by an Associate's Degree in Accounting, Finance, or related field.
• 1-3 years of bookkeeping, accounting support, or related experience
• Basic knowledge of accounting principles
• Demonstrated attention to detail and precision with data.
• Detail-oriented with strong organizational and time-management skills.
• Must have the ability to build relationships, earn confidence, and collaborate.
• Ability to handle work of a confidential nature, prioritize assignments with a proven ability to multi-task, and work with minimal supervision.
• Strong interpersonal skills, customer-centric, team player, excellent oral and written communication skills, solid organizational skills
• Strong skills in Microsoft Office (Word, Excel, PowerPoint)
• Final applicant is required to be fingerprinted and to complete all background checks.

Learn More about Catholic Charities and our Programs by visiting:

Catholic Charities is an equal opportunity employer.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.