Assistant Audit Coordinator

First Federal Bank; Lake City (FL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical plan options

Employer HSA contributions

Life insurance

Annual wellness reimbursement

Tuition reimbursement

401k retirement plan

Paid sick leave

Paid vacation leave

11 paid holidays

Job summary

First Federal Bank is seeking an Assistant Audit Coordinator to support the enterprise Internal Control program, regulatory examinations, and both internal and external audits. You will maintain control matrices, assist in narratives, and manage testing requests with a focus on accuracy and timeliness.

The role requires collaboration with auditors, examiners, and staff, while ensuring remediation actions are tracked and documented. Bilingual candidates are encouraged to apply.

Qualifications

• Strong analytical, organizational, and project management skills.
• Bachelor’s degree preferred; relevant work experience may be considered in place of a degree.
• Two to three years of professional experience in banking, financial services, audit, internal controls, compliance, risk management, or another regulated environment.
• General knowledge of internal controls, audit processes, or regulatory requirements, with the ability to learn and apply new concepts.
• Proficiency in Microsoft 365 applications (Outlook, Excel, PowerPoint, Word) and SharePoint.

Responsibilities

• Maintains the Internal Control Risk and Control Matrix and validates Internal Control language before testing.
• Assists with developing and updating Internal Control narratives and flowcharts to document control activities and support regulatory standards.
• Creates Internal Control testing requests and maintains libraries on the Audits FirstPoint site for audit tracking.
• Oversees and maintains Internal Control schedules, timelines, and follow-up items.
• Supports the Audit Coordinator with scheduling internal audits, testing, and remediation tracking.
• Formats finding and recommendation reports and assists with Audit Committee meeting packages.

Skills

Analytical thinking

Organizational skills

Project management

Education

Bachelor's degree preferred

Tools

Microsoft 365 suite

SharePoint

Job description

At First Federal Bank, our core values speak to the heart of our organization and are the essence of our company’s identity. Everything we do is centered around our community, customer service, our stability, and being trustworthy. These values support our mission and vision, shape our culture, and provide a foundation for the future.

Offering a dynamic benefit package that includes but is not limited to:

• Four Medical Plan Offerings to choose from
• Employer HSA Contributions (Coverage/Plan exclusions)
• Employer Provided Life Insurance Policy
• Annual Health Incentive
• Annual Wellness Reimbursement
• Tuition Reimbursement program
• Generous Match 401k Retirement Plan
• Paid Sick Leave
• Paid Vacation Leave
• 11 Paid Holidays Based on the Federal Reserve Calendar

JOB PURPOSE:

The Assistant Audit Coordinator works directly with the Audit Coordinator to support the enterprise Internal Control program, regulatory examinations, and internal and external audits.

ESSENTIAL FUNCTIONS:

• Maintains the Internal Control Risk and Control Matrix (RCM) and works with management to validate Internal Control language before testing.
• Assists the third-party internal audit firm with developing and updating Internal Control process narratives and flowcharts to document control activities and support compliance with regulatory standards.
• Creates Internal Control testing requests and maintains the Internal Control request libraries on the Audits FirstPoint site, ensuring accurate audit tracking and easy accessibility for team members.
• Oversees and maintains Internal Control schedules, timelines, request lists, attestations, and follow-up items.
• Responsible for managing internal and external Internal Control testing.
• Assists the Audit Coordinator with identifying control gaps, evaluating control design, and documenting and implementing appropriate controls and process narratives.
• Follows up with staff and team members to obtain documents and information in a timely manner.
• Monitors remediation efforts for control deficiencies to ensure agreed-upon corrective actions are implemented.
• Serves as the Internal Control FirstPoint site administrator and is responsible for updating and maintaining site pages, access, automations, and the user experience.
• Responsible for developing, tracking, and coordinating management responses to audit recommendations and process improvements.
• Assists with regulatory examinations by creating and maintaining regulatory examination request libraries on the Audits FirstPoint site for tracking purposes. Works with examiners and staff on follow-up requests to obtain documents and information in a timely manner.
• Provides regulatory examination request items and the related request key to examiners through secure upload. Assists the Audit Coordinator with scheduling and coordinating internal audits and reviews, including managing timelines, request lists, and follow-up actions to support timely completion.
• Formats finding & recommendation reports, prepares the Internal Control memorandum, and assists the Audit Coordinator with preparing Audit Committee meeting packages. This includes drafting executive summaries and other memoranda as needed.
• Assists as needed with communications to the Audit Committee, including preparing meeting minutes and tracking follow-up items through completion.
• Assists with coordinating the internal and external audit program and annual schedule.
• Assists the Audit Coordinator with reviewing the scope of internal audits, validating workpapers, and ensuring final audit reports, recommendations, and findings are accurate.
• Supports the Audit Coordinator with developing and tracking remediation plans for audit findings and Matters Requiring Attention (MRAs).
• Requests, provides, and troubleshoots auditor access to bank systems. Trains auditors to ensure they have the access needed to complete their work.
• Support the Audit Coordinator with Audit Findings and MRA remediation plans and tracking.
• Responsible for requesting, providing, and troubleshooting Auditor access to bank systems. Additionally, responsible for training Auditors to ensure they have the necessary access to complete their work.
• Develops strong working relationships with internal and external auditors, examiners, and coworkers.
• Performs other tasks as assigned by management.
• Provides the best service to our customers through innovative and creative solutions.

JOB REQUIREMENTS:

• Ability to maintain strict confidentiality and demonstrate responsiveness, professionalism, empathy, and reliability.
• Strong analytical, organizational, and project management skills, with the ability to prioritize multiple assignments and deadlines.
• Bachelor’s degree preferred; relevant work experience may be considered in place of a degree.
• Two to three years of professional experience, preferably in banking, financial services, audit, internal controls, compliance, risk management, or another regulated environment.
• General knowledge of internal controls, audit processes, or regulatory requirements, with the ability to learn and apply new concepts.
• Ability to independently coordinate requests, track deadlines and follow-up items, and maintain accurate and complete documentation.
• Ability to analyze information, identify potential issues, ask appropriate questions, and elevate concerns when necessary.
• Strong written and verbal communication skills, with the ability to communicate clearly with employees, management, auditors examiners, the Board of Directors, and the Audit Committee.
• Strong attention to detail and the ability to review information for accuracy and completeness.
• Proficiency in Microsoft 365 applications, including Outlook, Excel, PowerPoint, Word, and SharePoint.
• Knowledge of SharePoint or similar document-management systems, or a willingness to learn.
• Ability to work independently and collaboratively under general direction toward established goals and objectives.
• Employees confirm they are able to perform the essential functions of this position to continue employment with First Federal Bank.

Bilingual candidates encouraged to apply

Equal Opportunity Employer / Vet / Disability

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