Assistant Athletics Director, Fan Experience

Abundance Network; United States; On-site; USD 120,000 - 180,000; Full time

Job summary

Stanford University’s Department of Athletics, Physical Education and Recreation is seeking an Assistant Athletics Director, Fan Experience. This onsite, full-time exempt role will plan and execute live-event presentations, fan cultivation activities, and experiences that engage ticketed sports audiences.

You will coordinate with LSJUMB, Cheer and other spirit groups and lead a diverse team of staff and contractors to deliver exceptional game day experiences.

Qualifications

• Bachelor’s degree; five years of relevant experience or combination of education and relevant experience.
• Strong project and event management capabilities.
• Proven ability to lead diverse staff and contingent labor.
• Experience managing complex event budgets with strong analytics.
• Excellent communication, organization and customer service skills.

Responsibilities

• Serve as project manager of multiple activities, scope out tasks and guide the team to create schedules and milestones.
• Oversee the management of event teams and production consultants to deliver high-quality events.
• Build and maintain relationships with internal and external university partners.
• Represent the department in cross-departmental project meetings.
• Act as account manager on deliverables, program metrics and status reports.

Skills

Project management

Event management

Team leadership

Budget management

Attention to detail

Communication skills

Education

Bachelor's degree

Job description

The Stanford University Department of Athletics, Physical Education and Recreation is currently accepting applications for the position of Assistant Athletics Director, Fan Experience. Reporting to the Associate Athletics Director, Marketing, this position will plan and execute the presentation of live sports events and fan cultivation events for Stanford’s ticketed sports. This position will create experiences and design game elements that satisfy the evolving preferences of fans to ensure a successful event experience. The Assistant Athletics Director, Fan Experience will also be the primary point of contact for LSJUMB (Stanford’s band), Cheer, and other spirit groups. This is an onsite full-time, exempt position and will manage a staff comprising both full-time and part-time employees.

At Stanford, every employee plays a part in our mission for a better tomorrow—from researchers to operations and from food services to educators. Join our team to work towards a future you believe in.

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a help ticket.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. See Admin Guide 1.7.4: Equal Employment Opportunity, Non-Discrimination, and Aff….

Plan and execute Stanford University events, such as trade shows, seminars, conferences, sports or alumni events and other university related events. Coordinate logistics, including registration and attendee tracking, presentation and materials support and pre and post event evaluations. Procure and coordinate vendor services. Coordinate facility, exhibit set-up, equipment and catering requirements. Provide on-site event support. May research potential event locations and evaluate alternatives.

Drivers License Requirements

• Must possess and maintain a valid California non-commercial Class C Driver's License.
• Ability to drive day or night.
• When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.

Core Duties

• Serve as project manager of multiple activities, scope out project tasks/team assignments and guide team to create work plans and schedules, monitor progress, and meet milestones.
• Oversee the management of event teams and/or production consultants to produce quality, multi-faceted events and productions.
• Establish and maintain relationships with internal and external university partners.
• Act as department representative at cross-departmental project meetings.
• Operate as account manager on deliverables, program metrics, and status reports.
• Work cross-departmentally to prepare and manage complex program budgets.
• Recommend and schedule events into appropriate off-campus and on-campus venues.
• Oversee registration strategy and logistics.
• May hire and oversee support staff, students and contingent event staff.
• Train and supervise junior event planners in proper execution and implementation of events.

Minimum Education and Experience

Bachelor’s degree and five years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities

• Superior project and event management skills.
• Ability to manage a diverse team of staff and contingent labor, holding them to deadlines and the highest quality output.
• Demonstrated experience with financial management of complex event budgets requiring excellent analytical skills.
• Extreme attention to detail and deadlines; ability to prioritize and manage complex workflows.
• Excellent communication, time management, and customer service skills. Must be well organized and detailed oriented.
• Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
• Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem solving skills.

Certificates and Licenses Required

Must possess and maintain a valid California non-commercial Class C Driver’s License.