Assistant Athletics Director, Fan Experience

Stanford University; Palo Alto (CA); On-site; USD 120,000 - 180,000; Full time

Job summary

Stanford University’s Department of Athletics, Physical Education and Recreation is seeking an Assistant Athletics Director, Fan Experience to plan and execute live sports events and fan engagement for Stanford’s ticketed sports on-site. The role leads a team of staff and contingent workers, coordinating with LSJUMB and other spirit groups to deliver exceptional experiences.

The position emphasizes project and event management, budgeting, cross-functional collaboration, and a keen eye for detail

Qualifications

• Bachelor’s degree and five years of relevant experience.
• Experience managing multi-stakeholder events and cross-department projects.
• Strong financial management and budgeting skills.
• Excellent communication and organizational abilities.
• Ability to lead diverse teams and contractors to deadlines.
• Ability to work onsite at Stanford University.

Responsibilities

• Serve as project manager of multiple activities, scope out tasks and guide team to create work plans and schedules.
• Oversee the management of event teams and/or production consultants to produce quality events and productions.
• Establish and maintain relationships with internal and external university partners.
• Act as department representative at cross-departmental project meetings.
• Operate as account manager on deliverables, program metrics, and status reports.
• Work cross-departmentally to prepare and manage complex program budgets.
• Recommend and schedule events into appropriate off-campus and on-campus venues.
• Oversee registration strategy and logistics.
• May hire and oversee support staff, students and contingent event staff.
• Train and supervise junior event planners in proper execution and implementation of events.

Skills

Project management

Event management

Budget management

Communication

Team leadership

Problem solving

Diplomacy

Education

Bachelor’s degree

Job description

The Stanford University Department of Athletics, Physical Education and Recreation is currently accepting applications for the position of Assistant Athletics Director, Fan Experience. Reporting to the Associate Athletics Director, Marketing, this position will plan and execute the presentation of live sports events and fan cultivation eventsfor Stanford’s ticketed sports. This position will create experiences and design game elements that satisfy the evolving preferences of fans to ensure a successful event experience. The Assistant Athletics Director, Fan Experience will also be the primary point of contact for LSJUMB (Stanford’s band), Cheer,and other spirit groups. This is an onsite full-time, exempt position and will manage a staff comprising both full-time and part-time employees.

Responsibilities

Core Duties:

• Serve as project manager of multiple activities, scope outproject tasks/team assignments and guide team to create work plans andschedules, monitor progress, and meet milestones.

• Oversee the management of event teams and/or productionconsultants to produce quality, multi-faceted events andproductions.

• Establish and maintain relationships with internal and externaluniversity partners.

• Act as department representative at cross-departmental projectmeetings.

• Operate as account manager on deliverables, program metrics, andstatus reports.

• Work cross-departmentally to prepare and manage complex programbudgets.

• Recommend and schedule events into appropriate off-campus andon-campus venues.

• Oversee registration strategy and logistics.

• May hire and oversee support staff, students and contingent eventstaff.

• Train and supervise junior event planners in proper execution andimplementation of events.

Minimum Education and Experience:

Bachelor’s degree and five years of relevant experience orcombination of education and relevant experience.

Knowledge, Skills and Abilities:

• Superior project and event management skills.

• Ability to manage a diverse team of staff and contingent labor,holding them to deadlines and the highest quality output.

• Demonstrated experience with financial management of complexevent budgets requiring excellent analytical skills.

• Extreme attention to detail and deadlines; ability to prioritizeand manage complex workflows.

• Excellent communication, time management, and customer serviceskills. Must be well organized and detailed oriented.

• Ability to accomplish goals working through formal and informalchannels, with diplomacy and tactfulness.

• Demonstrated high level of confidence in making strategicdecisions, good judgment, and innovative and creative problem solvingskills.

Certificates and Licenses Required:

Must possess and maintain a valid California non-commercial Class CDriver’s License.