Assistant Athletic & Activities Director

Archdiocese of Saint Paul and Minneapolis; Saint Louis Park (MN); On-site; USD 40,000 - 60,000; Full time

Job summary

A Catholic school in Minnesota is seeking an Athletic & Activities Coordinator to assist in managing 9-12th grade athletics and extracurricular initiatives. The role involves event planning, facilities scheduling, and supervision of activities and athletic games, all while supporting the school's mission. The ideal candidate will have experience in administration and event coordination, ensuring a successful and engaging environment for students.

Qualifications

• Experience in managing athletic programs and coordinating events.
• Ability to collaborate with multiple departments effectively.
• Knowledge of building security protocols for training staff.

Responsibilities

• Assist Athletic Director in coordinating athletic and extracurricular activities.
• Oversee scheduling for events and facilities.
• Manage budget oversight and game worker coordination.

Skills

Event Planning

Supervision

Coordination

Budget Management

Job description

Position Overview:

This position will assist the Athletic & Activities Director in coordinating athletic and extracurricular activities. It primarily oversees 9-12th grade athletics and activities, including event planning, facilities scheduling, setup, game management, supervision, and other duties as assigned.

Responsibilities to BSM as a Catholic School:

All employees are expected to respect the teachings of the Church and support the school's mission and philosophy, regardless of whether they are Catholic, except in teaching religion.

Administrative:

• Manage activities administration
• Support activities program advisors
• Collaborate with Admissions, Marketing, and other departments to promote activities
• Assist AD with budget management and oversight of facilities and equipment
• Oversee facility scheduling

Games & Events:

• Set up athletic games and events (scoreboard, PA system, team bench area, field markers)
• Supervise sites, including spectator management, officiating, and game workers
• Coordinate payment for game workers
• Administer high school academic eligibility in collaboration with the Principal
• Lead facility scheduling for athletics and activities, coordinating with other departments
• Assist with high school scheduling
• Coordinate with AD on officials scheduling for non-Varsity sports

Other Duties:

• Perform additional tasks as assigned

Game Worker Coordinator (Home Events):

• Assign and recruit home game workers
• Coordinate payment with the business office

Summer Camp/Training Coordinator:

• Plan camp details with Athletic Director
• Create/update program listings on the website
• Handle registrations and camp offerings
• Share information with coaches
• Ensure smooth first-day camp and training check-ins

Miscellaneous:

• Order equipment and supplies as directed
• Assist with concessions
• Coordinate special projects (e.g., Shot Clock Installation)
• Assist with building operations (opening/closing)
• Help verify and confirm game schedules with opponents
• Handle deliveries and pickups as needed

Note: This list is not exhaustive. Responsibilities, skills, duties, and conditions may be modified or added by the school's administration at any time.

Additional Training:

• Train coaches and moderators on building security protocols