Assistant Asset Manager/Assistant Estate Administrator

Grove Gallery & Interiors; Glendale (AZ); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Mileage reimbursement

Insurance

Paid time off

Sick time

Retirement account matching after two 

Job summary

Coventry, Vernon, & Roberts, LLC, Professional Fiduciary Associates, seeks an attentive Assistant Asset Manager / Assistant Estate Administrator in Glendale, AZ. The role supports fiduciary responsibilities under supervision of licensed fiduciaries and estate managers.

Duties include inventorying estate assets, securing and valuing assets, coordinating with real estate professionals, processing bill pay, and preparing estate accountings.

Qualifications

• High school diploma required with two years of work experience under supervision of a general contractor, real estate broker, or similar.
• Strong interpersonal skills and ability to work under time constraints.
• Proficiency with MS Excel and MS Word; QuickBooks experience is a plus.

Responsibilities

• Inventory, marshal, and document estate assets.
• Coordinate with real estate professionals for market evaluations and transactions.
• Bill paying, correspondence, and data entry in QuickBooks and MS Excel.
• Prepare estate accountings and obtain applicable client benefits.

Skills

Detail oriented

Interpersonal skills

Time management

Education

High school diploma

Tools

MS Excel

MS Word

QuickBooks

Job description

$25.00 - $28.00 / hour Full Time Glendale, AZ Hybrid 09/11/2026

Job Description

$25.00 - $28.00 / hour

Full Time Glendale, AZ

Job Title: Assistant Asset Manager / Assistant Estate Administrator
Division/Section/Unit: Asset Management & Estate Administration

Job Summary:

Coventry, Vernon, & Roberts, LLC, Professional Fiduciary Associates, seeks a detail-oriented, self-starter with a reputation for integrity and professionalism. The position includes a wide scope of fiduciary responsibilities, performed under the supervision of a licensed fiduciary, Asset Manager, and/or Estate Administration Manager.

Primary Duties:

The Assistant Asset Manager / Assistant Estate Administrator’s duties include a wide scope of tasks in support of fiduciary responsibilities that include, but are not limited to:

• Investigation, inventory, and documentation of estate assets.
• Marshaling, securing, and valuation of estate assets.
• Identification and marshaling of important client and estate documents, such as: advance directives, contracts, leases, financial account statements, and estate planning documents.
• Coordination with real estate professionals to evaluate, market, and provide recommendations to business principals regarding, maintenance, rehabilitation, and/or offers to purchase or sell real property.
• Coordination with a variety of vendors to provide services to clients, protected persons, and estates or trusts.
• Coordination with clients, client families, and other CVR employees to assist with the placement of clients in new residences and the tracking of personal property assets in their possession at care facilities.
• Documentation, valuation, control, and storage of estate assets.
• Preparing and filing of important memorandum and related records.
• Coordinates the safekeeping of high value assets and important documents.
• Bill paying, preparation of correspondence and accurately entering data and reconciling in QuickBooks and MS Excel at the direction of an Estate Administrator.
• Prepare sustainability analysis, estate accountings at the direction of an Estate Administrator or Manager.
• Apply for, on behalf of clients, a variety of benefits, including, but not limited to: Veterans Affairs, Social Security, Arizona Long-Term Care System, Medicare, pensions, etc.
• Obtain appropriate insurance coverage for clients and/or estate/trust property.

Qualifications/Experience/Skills/Licensure:

The ideal candidate is detail oriented, will have at least two (2) years of experience in real estate as an agent and/or broker, or at least two (2) years of experience under the supervision of a licensed contractor. Must have good interpersonal skills and be able to perform a wide variety of Asset-related tasks under demanding time constraints. Must be able to assist with the development and maintenance of a contact list of licensed, bonded, and/or insured contractors for a wide variety of services. Must also be competent in the use of digital imaging and Microsoft (MS) Excel and MS Word. Candidates must possess a clean driving record, pass a criminal background check, and a satisfactory credit report. The candidate must be flexible and able to use their own vehicle for company purposes. An Arizona fiduciary license is not required for this position. Quicken or QuickBooks experience is a plus.

NOTE: These are the requirements for an ideal candidate for this position. Candidates who have an equivalent combination of education, work experience and excellent references may be considered.

Education or Equivalence:

A high school diploma (not a G.E.D.) and two (2) years of work experience under the supervision of a general contractor, specialty tradesman, or real estate broker. Estate and Trust administration experience is helpful, but not required. Arizona real estate license is a plus.

$25 - $28 per hour (full time), DOE; mileage reimbursement and a competitive benefits package (insurance, paid time-off, sick time, and retirement account matching after two [2] years).