Assistant Administrator, Staff Administration

Yale Cancer Center; New Haven (CT); Hybrid; USD 62,000 - 92,000; Full time

Job summary

Yale Cancer Center in New Haven, CT, seeks an Assistant Administrator, Staff Administration to partner with the Child Study Center and Pediatrics departments within CPP IBO. You will oversee staff onboarding and offboarding, HR processes, and operational management for multiple units.

You will design procedures for faculty and staff support, collaborate with the HR Business Partner, and help lead workforce planning, training, and policy implementation across the departments.

Qualifications

• Bachelor’s degree in a related field plus three years of experience or equivalent combination.
• Strong knowledge of staff administration and HR processes.
• Excellent interpersonal skills with staff at all levels and strong customer service.
• Ability to handle confidential information and demonstrate professional discretion.
• Willingness to learn new software and systems to improve efficiency.

Responsibilities

• Manage daily operations of a unit including HR planning, IT, financial reporting and compliance.
• Administer administrative and fiscal activities; act as liaison with other university offices.
• Assign administrative support and monitor staff performance to ensure timely work completion.
• Prepare and monitor budgets, forecasts and financial analyses vs. budget.
• Plan use of facilities, office space and equipment for the department.
• Plan and conduct training sessions when policies change.
• Ensure compliance with university and federal health and safety regulations.
• Develop administrative policies for the unit and contribute to long-range planning.
• Implement university and departmental policies in administrative functions.
• Supervise and lead staff; provide coverage as needed.

Skills

Staff Administration

HR processes

Interpersonal skills

Decision making

Team collaboration

Education

Bachelor's Degree in related field

Tools

Microsoft Office

Job description

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Salary Range

$61,500.00 - $91,875.00

Job Requisition ID

137817WD

Overview

Reporting to the Associate Director of Staff Administration & Operations, the Assistant Administrator, Staff Administration serves as a strategic partner to the departments of Child Study Center and Pediatrics within the Child Study, Pediatrics, Psychiatry IBO (CPP) and manages the staff administration and operations for those departments. This includes guidance with human resources and operational management with duties that include managing the hiring processes of staff, temporary, and Yale students by providing onboarding and offboarding support for staff, performance management support, broad departmental communications with regard to staff administration updates or changes, workforce and organizational planning processes, maintaining compliance with university and Federal training and reporting requirements, providing coaching and leadership to faculty and managers in matters among other related tasks. The Assistant Administrator, Staff Administration takes action needed to address challenges and assists the Associate Director and senior leadership team on change management and organizational review.

Working in collaboration with the AD and team, this position will design and coordinate procedures specialized to the faculty and staff it supports and assists in the continual development of an effective administrative infrastructure to build a strong, efficient and highly responsive team for staff administration and operations. The Assistant Administrator also partners with the assigned HR Business Partner (HRBP) and the Associate Director of Staff Administration in areas such as HR, Labor Relations, and university initiatives.

Oversees onboarding and offboarding processes in collaboration with the Space & Operations Manager and provides expert guidance on HR and administrative policies, procedures and operational processes for the assigned departments. They will provide cross-coverage for the Manager of Staff Administration & Operations for the department of Psychiatry in the CPP IBO, as well as share in the oversight and assignment of transactional work to the team’s Sr. Administrative Assistant.

Other duties may be assigned as required.

Required Skills and Abilities

• 1. Strong knowledge of Staff Administration and/or HR processes. Demonstrated strong decision making and critical thinking skills, time management skills, and a “can do” attitude who takes initiative and can work with independence and as part of a team. Ability to anticipate changes and be flexible.
• 2. Experience overseeing administrative staff. Ability to inspire a high level of commitment and performance. Demonstrated ability to handle confidential and sensitive information.
• 3. Demonstrated superior interpersonal skills and the ability to interact with faculty staff, students, leadership and administrators at all levels in a highly professional and responsive manner. Excellent customer service skills and ability to work skillfully with internal and external partners when dealing with complex issues and sensitive situations.
• 4. Ability to represent the IBO/departments well when working with peers and colleagues both within the university and outside of the university.
• 5. Demonstrated advanced computer skills including Microsoft Office Suite (Outlook, Teams, Word Excel etc.). Willingness to learn new software and programs with the ability to look outside the box for systems that help with efficiency and best support the departments.

Principal Responsibilities

• 1. Performs a variety of activities related to managing the daily operations of a unit including human resources planning, information technology, financial reporting, facility planning, research support, and compliance among other functions for a unit.
• 2. Administers the administrative and fiscal activities of the assigned unit; serves as liaison between the assigned unit and other University administrative offices.
• 3. Assigns administrative support to various functions of the unit; monitors activities of staff to ensure timely completion of assigned work.
• 4. Prepares and monitors budgets, financial forecasts, and financial analyses and the actual vs. budgeted performance.
• 5. Plans the use of facilities in the assigned department including office space, work stations, equipment, technology needs, inventory, and office supplies.
• 6. Plans and facilitates training sessions for the department when new policies or practices are adopted.
• 7. Ensures compliance with University and federal health and safety regulations as they apply to the unit.
• 8. Initiates, plans and develops administrative policies for the assigned unit.
• 9. Contributes to long-range administrative planning for the assigned unit.
• 10. Implements University and departmental policies as they pertain to the administrative function of the unit.
• 11. Supervises and leads staff.
• 12. May perform other duties as assigned

Required Education and Experience

Minimum requirement of Bachelor’s Degree in related field and three years of experience or an equivalent combination of education and related experience.

Original Job Posting Date

09/02/2026

Job Category

Manager

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Supervisor; Senior Associate (22)

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Location

50 Division Street, New Haven, Connecticut

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks basedon the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Note

Yale University is a tobacco-free campus.