Assistant-Administrative Simon Cancer Center

Indiana University Health System; Indianapolis (IN); On-site; USD 38,000 - 47,000; Full time

Job summary

Indiana University Health System's Riley Urology Clinic in Indianapolis seeks an Administrative Assistant to support physicians, nurses and staff in a fast-paced outpatient setting.

Key duties include scheduling, pre-operative reminder calls, document management, calendar coordination, travel when applicable, and handling invoices. The role emphasizes organization, teamwork, and strong MS Office skills; HS diploma and 0–3 years experience preferred.

Qualifications

• High School Diploma or GED is required.
• 0–3+ years of relevant administrative experience preferred.
• Basic proficiency with Microsoft Office: Word, PowerPoint, Excel.
• Ability to work effectively in a fast-paced, complex, and matrixed organization.
• Strong organizational skills with the ability to manage multiple priorities.

Responsibilities

• Making pre-operative reminder calls for clinic cultures
• Locating and managing clinic images and documentatio
• Providing administrative support to the Riley Urology Clinic
• Assisting providers, nurses, and clinical team members as needed
• Performing additional tasks as assigned to support clinic operations
• Managing priorities effectively in a busy clinical setting

Skills

Organized

Team player

Multitasking

Communication

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Administrative Assistant – Urology Clinic

Location: Simon Cancer Center

Schedule: Monday–Friday, 8:00 AM–4:30 PM

Work Model: On-site (with potential to move to a hybrid schedule in the future)

This role provides essential administrative and clinic support in a fast-paced outpatient urology environment. The individual will work closely with providers, nurses, and clinic staff to support daily operations and patient care.

What Success Looks Like:

• At 3 Months:
  • Working independently with mentor support
  • Understanding clinic workflows and priorities
• At 6 Months:
  • Fully independent in assigned responsibilities
  • Confidently managing daily administrative and clinic tasks
• At 12 Months:
  • Independently handling responsibilities while expanding skills
  • Taking on new tasks
  • Identifying opportunities and making recommendations for process improvements

Key Responsibilities:

• Making pre-operative reminder calls for clinic cultures
• Locating and managing clinic images and documentatio
• Providing administrative support to the Riley Urology Clinic
• Assisting providers, nurses, and clinical team members as needed
• Performing additional tasks as assigned to support clinic operations
• Managing priorities effectively in a busy clinical setting

Skills & Qualifications for Success:

• Highly organized, reliable, and responsive
• Strong team player who works well with clinical and administrative staff
• Ability to identify issues and prioritize tasks based on urgency and importance
• Medical Assistant (MA) experience or medical office experience is a plus
• Comfort working in a fast‑paced, patient‑focused environment

Administrative Support Functions:

• Provides basic administrative and technical support to leaders and teams
• Manages calendars, schedules, and meeting coordination
• Coordinates travel arrangements when applicable
• Processes invoices and handles routine inquiries
• Addresses basic administrative and technical issues with general guidance

Required Qualifications:

• High School Diploma or GED required
• 0–3+ years of relevant experience required; previous administrative experience preferred
• Basic proficiency with Microsoft Office applications, including Word, PowerPoint, and Excel
• Ability to work effectively in a fast‑paced, complex, and matrixed organization
• Strong organizational skills with the ability to manage multiple priorities