ASSISTANT ADMINISTRATIVE ANALYST II (NON-CAREER)

City of Long Beach; Long Beach (CA); On-site; USD 44,000 - 59,000; Part time

Job summary

The Port of Long Beach, a world‑class gateway for goods movement, seeks two Assistant Administrative Analysts II (Non‑Career). These at‑will roles offer part‑time hours (roughly 20–29 per week) and an hourly wage of $32.275–$43.830, with a two‑year maximum and up to 1600 hours yearly.

Applications open Sept 28 and close Oct 5, 2026, for a Monday Oct 5 cutoff. Under supervision, you’ll assist procurement activities, prepare solicitation docs, coordinate conferences, support evaluation committees,

Qualifications

• Bachelor’s degree required in Business, Public Administration, Finance, Purchasing, or a closely related field.
• Professional procurement experience or related policy/contract administration experience.
• Experience with diverse teams and government regulations is preferred.

Responsibilities

• Coordinate and execute procurements in line with federal, state and local laws and Port policies.
• Develop solicitation documents and coordinate pre-proposal and pre-bid conferences.
• Support evaluation committees and interface with divisions and external stakeholders.
• Assist in contract execution and maintain procurement records and documentation.
• Analyze procurement activities and propose efficiency improvements.

Skills

MS Office

Procurement

Contract administration

Data analysis

Education

Bachelor's degree in Business or Public Administration

Tools

PlanetBids

Simpler reporting

Job description

THE PORT OF LONG BEACH IS SEEKING TWO (2)

ASSISTANT ADMINISTRATIVE ANALYSTS II (Non-Career)

(This is an at-will position)

Hourly Wage: $32.275 - $43.830

JOB BULLETIN AVAILABLE TO VIEW FROM SEPTEMBER 28 TO OCTOBER 5, 2026
* * * APPLICATIONS WILL ONLY BE ACCEPTED ON MONDAY,OCTOBER 5,2026 * * *

THE ROLE:

Under minimal supervision and reporting to the Procurement Manager, the CPS Division is seeking two Non-Career Assistant Administrative Analysts II to perform the day-to-day procurement activities to ensure compliance with procurement policies and support contract compliance and procedures.

ABOUT US:

The Port of Long Beach, one of the world's busiest seaports, is an international gateway for the reliable, efficient, and sustainable movement of goods and is a leader in environmental stewardship. Credited with moving approximately $300 billion in trade, the Port serves as a critical hub for international commerce and is a major transportation center. East Asian trade accounts for the bulk of Long Beach shipments. Port-related international trade has a wide-ranging economic impact, supporting millions of jobs that benefit the region and the entire country.

This is an unclassified (Non-Civil Service) position. Non-career positions typically average 20 hours per week, up to 29 hours a week, for a total of 1600 hours in a year for a maximum of two (2) years. Flexibility is offered within typical business hours. The assignment may end at any time, but under no circumstances will it extend beyond two years.

THE TEAM:

The Central Procurement Services Division is responsible for establishing contract and procurement standards, managing purchase processes, the Small Business Enterprise (SBE) Program, and providing guidance to Port staff regarding best practices for their contract/procurement matters.

HOW YOU GET TO CONTRIBUTE:

• Assist in coordinating and executing procurements in accordance with applicable federal, state, and local laws, and Port policies and procedures.
• Assist in developing and coordinating completion of solicitation documents.
• Coordinate and facilitate pre-proposal and pre-bid conferences.
• Coordinate and facilitate evaluation committee composition and all associated activities.
• Interface with Divisions and external stakeholders to provide customer service on procurement matters.
• Facilitate execution of the contract.
• Maintain the integrity of the procurement process.
• Analyze procurement activities and recommend improvements through more efficient procurement methods, quantity discounts, cooperative purchasing, etc.
• Independently develop analytical studies and develop, compile, and report results, as needed.
• Prepare and maintain accurate records and documentation on procurements and associated activity.
• Build and maintain strategic relationships internally and externally.
• Conduct special projects, as needed.
• Perform other duties as required.

EDUCATION, KNOWLEDGE & EXPERIENCE:

• A Bachelor’s degree from an accredited college or university in Business or Public Administration, Business Law, Finance, Purchasing, Finance or a closely related field.
• Professional experience in the field of procurement, internal auditing, policy, analysis, or contract administration, offering specific and substantial preparation for the duties of the position, may be substituted for the required education on a year-for-year basis.
• A history of successfully working with people from diverse backgrounds and areas of technical expertise is required.
• Experience with state, federal, and local government regulations and/or contracting is preferred.
• Background in all phases of procurement and contract management, from initial solicitation to final contract closeout, is preferred.

TECHNICAL SKILLS NEEDED:

• Must be able to effectively use MS Office, including Word, Excel, Outlook, Teams, and other related applications.
• Must be able to prepare clear, accurate, and concise records and reports.
• Must be able to become proficient in PlanetBids and Simpler reporting.
• Must be able to adapt to and use new software and web-based programs, as applicable.

DESIRABLE:

• Prior Port or City experience is a plus.
• Ability to communicate in additional languages is desirable.

SPECIAL NOTE:

This is an unclassified, "at-will" position. The appointed candidate will serve at the discretion of the Port of Long Beach and can be terminated at any time. In such an event, the candidate has no right to any appeal or grievance procedure under any rule or regulation of the City of Long Beach.

Non-career positions typically average 20 hours per week, up to 29 hours a week, for a total of 1600 hours in a year for a maximum of two (2) years. Flexibility is offered within typical business hours. The assignment may end at any time, but under no circumstances will it extend beyond two years. If you require accommodation because of a disability in order to participate in any phase of the application/selection process, please contact [phone] or email [e-mail].

WHY WE WANT TO HEAR FROM YOU:

The Port of Long Beach is committed to fostering a positive, respectful, and collaborative work environment—one where every teammate feels valued, supported, and empowered to do their best work. We recognize the strength that comes from a broad range of perspectives and experiences, and we aim to create a workplace culture that encourages open communication, mutual respect, and shared success. Our commitment to LIFE/WORK BLEND – where LIFE leads – reflects our belief that personal well-being fuels professional excellence. Every day, Port teammates bring a spirit of curiosity, teamwork, and service excellence that sets us apart as a global industry leader.

To learn more about the Port of Long Beach, visit our website: www.polb.com

The Port of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the Port of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act or https://www.longbeach.gov/hr/about-us/talent-acquisition/the-fair-chance-act/.

The Port reserves the right to extend the closing date without notice in order to accept additional applications. Those individuals determined to be most qualified for the position will be invited to participate in the selection process.

The Port of Long Beach is an Equal Opportunity Employer

We do not discriminate based on race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, age, status as an individual with a disability, or other applicable legally protected characteristics.

www.polb.com