Assistant Accounting Manager - Operations

Nissin International Transport USA, Inc; Chicago (IL); On-site; USD 60,000 - 95,000; Full time

Job summary

An established industry player is seeking a detail-oriented Assistant Accounting Manager to oversee daily accounting operations. This full-time role involves managing financial processes, supervising a small team, and ensuring compliance with accounting standards. The ideal candidate will have a Bachelor's degree in Accounting and extensive operational experience, along with strong analytical and problem-solving skills. Join a company that values excellence and offers a comprehensive benefits package, including health, dental, and retirement plans. If you thrive in a dynamic environment and are passionate about accounting, this opportunity is perfect for you.

Benefits

Health insurance

Dental insurance

Life insurance

401k

Vacation

Sick days

Pet insurance

Qualifications

• 5-10 years of operational accounting experience required.
• Proficiency in MS Excel and experience with SAP preferred.

Responsibilities

• Oversee daily accounting activities and manage projects.
• Supervise accounting staff and collaborate with other departments.

Skills

MS Excel (VLOOKUP, pivot tables)

Project management

Analytical skills

Problem-solving skills

Effective English communication

Customer service skills

Education

Bachelor’s degree in Accounting

Tools

SAP

Job description

Assistant Accounting Manager - Operations

Position Description:

Under the supervision of department manager(s), the full-time Assistant Accounting Manager oversees daily accounting activities, manages projects, and assists internal and external customers. This is an exempt, full-time role.

Primary Responsibilities

1. Payment and Financial Processing

• Prepare, initiate, and post ACH payments, wire transfers, and online payments; prepare related journal entries.
• Review payment proposals and process payments for invoices and reimbursements.
• Approve expense invoices for accuracy and compliance.

Reconciliation and Reporting

• Process and reconcile credit card statements.
• Reconcile assigned balance sheet accounts.
• Support CNS CASS reconciliation.
• Assist with AP aging clean-up and vendor file updates.
• Support 1099 reporting.
• Complete vendor credit applications.
• Maintain and update vendor files for accuracy and compliance.

Team Leadership and Coordination

• Supervise 2–3 accounting staff, providing guidance, training, and performance reviews.
• Collaborate with other departments to improve processes and address interdepartmental tasks.
• Ensure accurate record-keeping for duties and projects.

Analysis and Problem-Solving

• Investigate and resolve accounting discrepancies, reporting findings to management.
• Organize and analyze documentation for transactions.

Customer Service and Communication

• Respond promptly to inquiries from stakeholders.
• Maintain communication with overseas affiliates, agents, vendors, and departments.

Ad Hoc Tasks

• Provide coverage during absences.
• Undertake additional projects as assigned.

Qualifications:

• Bachelor’s degree in Accounting or related field.
• 5-10 years of operational accounting experience.

Technical Skills

• Proficiency in MS Excel (VLOOKUP, pivot tables) and Word.
• Experience with SAP preferred.
• Knowledge of U.S. GAAP, SOX, or Japan SOX regulations.
• Experience in freight-forwarding or logistics industry is a plus, not required.
• Strong project management, analytical, and problem-solving skills.
• Attention to detail, organization, and multi-tasking in a fast-paced environment.
• Effective English communication skills, verbal and written.
• Customer service skills with a proactive approach.
• Self-motivated, adaptable, committed to learning.

Physical Requirements

• Ability to sit, stand, and walk for extended periods.
• Lift up to 20 lbs. as needed.

Nissin Benefits

Nissin offers a comprehensive benefits package including health, dental, life, AD&D, disability, vision, HSA, FSA, 401k, vacation, sick days, and pet insurance.

The job description outlines essential functions and skills. Reasonable accommodations are available for individuals with disabilities. The information is subject to change at the company's discretion.