Assistant Accountant III (Remote) - Arts & Sciences

Military, Veterans and Diverse Job Seekers; San Diego (CA); Hybrid; USD 65,000 - 85,000; Full time

Job summary

Military, Veterans and Diverse Job Seekers in San Diego, CA is seeking an Assistant Accountant III (Remote) to support procurement, budget coding, and financial reporting. The role is primarily remote but may require occasional campus visits for banking and meetings.

You will process purchases, review fund allocations, handle invoices, payroll coordination, and assist with year-end closing. Strong Excel skills and basic accounting knowledge are essential; excellent communication is required.

Qualifications

• College coursework and three years of related experience.
• Mastery of Microsoft Office, especially Excel.
• Analytical skills and knowledge of accounting.
• Exceptional verbal and written communications.
• Strong service orientation and innovative thinking.

Responsibilities

• Initiates and reviews for approval purchasing transactions with paperless documentation.
• Reviews purchases for grant/university funding allocations and correct budget coding.
• Reviews procurement card transactions for compliance; code for accurate reporting and notify cardholders of issues.
• Processes spend authorizations and travel expense reports per guidelines.
• Processes internal and external invoices and reimbursement requests.
• Advises on compliance issues and resolves before processing.
• Enters requisitions into Marketplace and monitors purchasing process.
• Works with academic units on annual budget process and reconciliation.
• Provides entry and reconciliation support for annual budget and monitors encumbrances.
• Completes year-end financial closing procedures.
• Coordinates with payroll to ensure accurate onboarding and payments.

Skills

Excel

Analytical skills

Verbal and written communications

Accounting knowledge

Service orientation

Education

College coursework in accounting

Job description

Job Openings Assistant Accountant III (Remote) - Arts & Sciences

About the job Assistant Accountant III (Remote) - Arts & Sciences

Job Description

This position is primarily remote, but may be required to come to campus occasionally for business needs, such as depositing checks or in-person team meetings.

Primary Duties & Responsibilities

Initiates/reviews for approval purchasing transactions, maintaining paperless documentation for each.

Reviews all purchases for appropriate grant or university funding allocations & correct budget coding.

Reviews procurement card transactions for university compliance; code for accurate budget reporting) for all cardholders. Alerts cardholders of prohibited practices/purchases; resolve by cardholder reimbursement deposit. Finishes review for approval.

Processes spend authorizations; reviews supporting documentation and submits approval-ready travel expense reports on a timely basis per university/funding agency guidelines.

Processes internal and external invoices.

Reviews reimbursement requests for appropriate grant/university funding allocation & budget coding. Advises on compliance issues & resolve, prior to processing.

Marketplace

Enters requisitions into the Marketplace purchasing system and monitor purchasing process.

Budget

Works closely with academic unit leadership on annual budget process and requests.

Provides entry and reconciliation support for annual budget process.

Monitors account balances, maintains open encumbrances, process journals and budget amendments.

Completes year-end financial closing procedures.

Human Resources/Payroll

Coordinates with payroll representative to ensure accurate onboarding; biweekly, monthly, and stipend payments; review payroll distributions.

General Reporting

Prepares accounting, financial, and budget reports as needed for academic units and central offices.

May assist faculty and departments with post-award grant reporting and reconciliation duties.

Performs other duties as assigned.

Preferred Qualifications

College coursework and three years of related experience.

Mastery of Microsoft Office (especially Excel).

Analytical skills.

Exceptional verbal and written communications.

Strong service orientation, innovative thinker and knowledge of accounting.

Required Qualifications

High school diploma or equivalent high school certification with a minimum of sixty semester hours of college including twelve hours of accounting; or high school plus three years experience in administrative and accounting support positions.