Assistant, Academic Programs

On Think Tanks - Independent Research, Ideas and Advice; Washington, Northern (District of Columbia, KY); Hybrid; USD 50,000 - 54,000; Full time

Job summary

American Enterprise Institute (AEI) is seeking an Academic Programs Assistant to support college outreach, student leadership recruitment, and scholarly events in Washington, DC. The role focuses on coordinating campus visits, producing online content, and hosting the annual Summer Honors Program, starting as soon as possible.

You will work with AEI scholars and staff to develop engaging programs, assist with newsletters and social content, and help plan conferences.

Qualifications

• A bachelor’s degree at the start date is required.
• 0-2 years of previous, applicable work experience preferred for an assistant.
• Self-starter, strong work ethic.
• Excellent organizational skills and attention to detail.
• Excellent time management skills, with proven ability to prioritize tasks and meet deadlines in fast-paced environment.
• Strong interpersonal skills, with demonstrated verbal and written communication skills.
• Familiarity with AEI scholarship, think tanks, public policy, and academia; specifically with current debates related to AEI’s major policy areas.
• Other preferred experiences include event-planning experience, campus student group or other volunteer organization leadership experience, and knowledge of Microsoft 365, Salesforce and HubSpot

Responsibilities

• Coordinate campus outreach and scholar events across the nation.
• Produce newsletters and materials for online engagement.
• Recruit student leaders and host Summer Honors Program.
• Assist in online programming with AEI scholars and staff.
• Support planning and execution of conferences and seminars in Washington, DC and online.
• Maintain databases tracking students and academic partners.
• Track event honoraria, travel, and department expenses.

Skills

Self-starter

Strong work ethic

Organizational skills

Time management

Verbal and written communication

Interpersonal skills

AEI scholarship knowledge

Event planning

Campus leadership experience

Microsoft 365

Salesforce

HubSpot

Education

Bachelor’s degree

Tools

Microsoft 365

Salesforce

HubSpot

Job description

The Academic Programs department at the American Enterprise Institute (AEI) aims to renew healthy civic engagement on college campuses—and in America’s public square—by informing, equipping, and developing thoughtful and principled student leaders who will elevate the tone and substance of policy discourse with the ideas and scholars of AEI. The team facilitates educational and professional opportunities that provide students with the skills of civil and substantive discourse, strengthen their commitment to classical liberal ideas and institutions, and motivate them with AEI scholarship and principles. Reflected in all its programs and resources are AEI’s beliefs in democracy, free enterprise, American strength and global leadership, solidarity with those at the periphery of our society, and a pluralistic, entrepreneurial culture.

Role Overview

The Academic Programs assistants support AEI’s higher education outreach by coordinating campus outreach and scholar events, producing newsletters and materials for online engagement, recruiting student leaders, and hosting the annual Summer Honors Program. The anticipated start date for this position is as soon as possible.

Key roles and responsibilities

Campus Outreach and Programs

• Recruit students into AEI’s network, and process membership applications.
• Coordinate AEI scholar visits to college and university campuses throughout the nation.
• Equip student leaders to host, promote, and execute on-campus and online programming.
• Coordinate student engagement with AEI scholarship through reading groups, writing, research, and other high-impact programs.
• Host student group visits at AEI’s building in DC for events with scholars and staff.

Newsletters and Online Engagement

• Write the first drafts and assist in the production flow of all student newsletters.
• Create content for social media platforms to market AEI to students.
• Assist in producing content for the podcast and various program webpages.
• Execute online programming with students and AEI scholars and staff.

Summer Honors Program

• Recruit student applicants and review nominations for AEI’s annual flagship program for undergraduates.
• Coordinate individual program seminars by working directly with AEI scholars and partner instructors.
• Support the annual planning, weekly preparation, and daily execution of the Summer Honors Program through professional development sessions and site visits to partner organizations around Washington, DC.

General Team Responsibilities

• Support the planning and execution of conferences and seminars in Washington, DC, regionally, and online.
• Regularly read and engage with AEI scholarship to develop new and creative ways to communicate AEI’s mission and research to students and the broader higher education community.
• Perform recurring financial tasks such as tracking event honoraria, travel, and other department expenses.
• Maintain and navigate databases to track current and former students and academic partners.
• Perform other duties as assigned to support the team.

Experience and skills expected of the post holder

• A bachelor’s degree at the start date is required
• 0-2 years of previous, applicable work experience preferred for an assistant
• Self-starter, strong work ethic
• Excellent organizational skills and attention to detail
• Excellent time management skills, with proven ability to prioritize tasks and meet deadlines in fast-paced environment
• Strong interpersonal skills, with demonstrated verbal and written communication skills
• Familiarity with AEI scholarship, think tanks, public policy, and academia; specifically with current debates related to at least one of AEI’s major policy areas (Economic Policy Studies; Domestic Policy Studies; Foreign and Defense Policy Studies; and Social, Cultural, and Constitutional Studies).
• Other preferred experiences include event-planning experience, campus student group or other volunteer organization leadership experience, and a knowledge of Microsoft 365, Salesforce and HubSpot

Salary and benefits

AEI offers generous benefits, including 18 days of paid leave (15 days of paid annual leave and 3 personal/floating holidays); 12 days of paid sick leave; paid family leave; medical and dental coverage, in addition to a health savings account; medical and dependent care FSA; a tuition assistance program of up to $5,200; life and disability insurance at no cost to employees; and a 403b retirement plan with a contribution from AEI, among other benefits. For more information, you can see a full summary of our benefits at https://www.aei.org/jobs/benefits/.

Compensation is based on a number of factors, including but not limited to: scope and responsibilities of the position; a candidate’s full-time, applicable work experience; key skills and qualifications; as well as internal and external market considerations. The salary range for this full-time, exempt position is $50,000 – $54,000. Salary is just one component of AEI’s total compensation package for employees.