Asset & Wealth Management - Family Office -Administrative Assistant Dallas

Goldman Sachs; Dallas (TX); On-site; USD 65,000 - 75,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Assistant to provide essential support to multiple executives within their Family Office team. This role requires exceptional organizational skills, the ability to manage complex calendars, and a high degree of professionalism when handling sensitive information. The ideal candidate will thrive in a fast-paced environment, coordinating logistics for client interactions and ensuring smooth operations. Join a dynamic team where your contributions will directly impact the success of high-level executives and the overall efficiency of the office.

Benefits

Health Insurance

401(k) Plan

Paid Time Off

Professional Development

Employee Discounts

Qualifications

• 3+ years of experience supporting executives in a complex environment.
• Strong proficiency in MS Word, Excel, PowerPoint, and Outlook.
• Ability to handle confidential information with discretion.

Responsibilities

• Provides administrative support to multiple Vice Presidents.
• Coordinates logistics for client calls and meetings.
• Manages complex calendars and travel arrangements.

Skills

Administrative Support

Communication Skills

Organizational Skills

Discretion

MS Office Suite

Problem Solving

Education

High School Diploma

Bachelor's Degree

Tools

SAP Concur

Job description

Asset & Wealth Management - Family Office -Administrative Assistant Dallas

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Goldman Sachs, Asset & Wealth Management

Goldman Sachs Family Office | Dallas, TX

Administrative Assistant

• Provides administrative support to multiple Vice Presidents in the Goldman Sachs Family Office team across the United States in a complex team environment; provides backup support for Managing Directors as needed
• Maintains complex and extremely detailed calendars, including senior-level internal/external meetings and conference calls; prioritizes meeting requests and related logistics.
• Handles highly confidential and sensitive client information with the utmost discretion.
• Manages a high volume of phone and conference calls; interacts with high-level business leaders and clients in a professional and effective manner.
• Coordinates logistics for client calls & meetings; responds and follows up on requests in a timely manner.
• Coordinates a high volume of domestic and international travel arrangements, including visa procurement, and processes expense reports in timely manner.
• Prepares and distributes correspondence, agendas, letters, reports or other documents as requested.
• Supports the onboarding of new hires within the Family Office & Trust Company as needed.
• Organizes and ships materials to clients as needed. Responds and follows up on client requests.
• Orders office supplies & inventory as requested.
• Works with conference and catering services for client engagements as needed.
• Maintains understanding of firm policies and can handle certain issues independently.
• Responsible for participation in general office administrative duties (copying, filing, faxing, archiving, shipping, supplies, etc), ad-hoc projects, facilities management and/or event planning.
  
  

Job Description

Goldman Sachs, Asset & Wealth Management

Goldman Sachs Family Office | Dallas, TX

Administrative Assistant

Job Summary & Responsibilities

• Provides administrative support to multiple Vice Presidents in the Goldman Sachs Family Office team across the United States in a complex team environment; provides backup support for Managing Directors as needed
• Maintains complex and extremely detailed calendars, including senior-level internal/external meetings and conference calls; prioritizes meeting requests and related logistics.
• Handles highly confidential and sensitive client information with the utmost discretion.
• Manages a high volume of phone and conference calls; interacts with high-level business leaders and clients in a professional and effective manner.
• Coordinates logistics for client calls & meetings; responds and follows up on requests in a timely manner.
• Coordinates a high volume of domestic and international travel arrangements, including visa procurement, and processes expense reports in timely manner.
• Prepares and distributes correspondence, agendas, letters, reports or other documents as requested.
• Supports the onboarding of new hires within the Family Office & Trust Company as needed.
• Organizes and ships materials to clients as needed. Responds and follows up on client requests.
• Orders office supplies & inventory as requested.
• Works with conference and catering services for client engagements as needed.
• Maintains understanding of firm policies and can handle certain issues independently.
• Responsible for participation in general office administrative duties (copying, filing, faxing, archiving, shipping, supplies, etc), ad-hoc projects, facilities management and/or event planning.
  
  

Qualifications

• Experience supporting multiple executive(s) in a complex environment, preferably in financial services, private sector or government.
• Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information.
• Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
• Comfortable with providing remote support to executives and team members across differing cities.
• Extreme attention to detail and organizational skills, with ability to prioritize tasks.
• Quick learner and self-starter with excellent anticipation skills.
• Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.
• Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi-task in a dynamic but deadline driven environment.
• Highest degree of integrity, professionalism, and diplomacy is required.
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook is required.
• Familiar with expense platforms such as SAP Concur
• Supportive team player with a positive attitude.
• Ideal candidate has at least 3+ years of experience.
  
  

Candidate must be located onsite in Dallas office.

Benefits

Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here .

About Goldman Sachs

At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.

We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.

We’re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https://www.goldmansachs.com/careers/footer/disability-statement.html

The Goldman Sachs Group, Inc., 2023. All rights reserved.

Goldman Sachs is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veterans status, disability, or any other characteristic protected by applicable law.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Finance and Sales

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