Asset & Wealth Management - Infrastructure Investing - Administrative Assistant - Dallas

Goldman Sachs; Dallas (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to support Managing Directors in a dynamic environment. This role requires exceptional organizational and communication skills, as well as the ability to manage complex tasks and maintain confidentiality. The ideal candidate will thrive in a fast-paced setting, coordinating travel and meetings while providing top-notch support to high-level executives. Join a forward-thinking company that values diversity and offers opportunities for professional growth and development in the heart of Dallas.

Qualifications

• 5+ years of experience supporting executives in a complex environment.
• Ability to handle confidential information with discretion.
• Strong proficiency in Microsoft Office Suite.

Responsibilities

• Provides administrative support to Managing Directors and their teams.
• Coordinates complex travel arrangements and manages calendars.
• Handles confidential client information and responds to requests.

Skills

Administrative Support

Communication Skills

Organizational Skills

Attention to Detail

Problem Solving

Confidentiality

Interpersonal Skills

Time Management

Tools

MS Word

Excel

PowerPoint

Outlook

SAP Concur

Job description

Asset & Wealth Management - Infrastructure Investing - Administrative Assistant - Dallas

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Asset Management Private | Infrastructure Investing | Dallas, TX

Administrative Assistant

• Provides administrative support to Managing Directors and their teams in a complex team environment and provide backup team support as needed
• Maintain and coordinate complex and extremely detailed calendars including senior-level internal/ external meetings and conference calls; prioritizes meeting requests and related logistics.
• Manages high volume of phones calls; interacts with high level business leaders and clients in a professional and effective manner.
• Handles highly confidential and sensitive client information with utmost discretion.
• Responds and follows up on client requests in a timely manner.
• Coordinates a high volume of domestic and international travel arrangements, including visa procurement; processes expense reports in a timely manner.
• Prepares and distributes department correspondence, memos, letters, reports or other documents as requested.
• Responsible for participation in ad-hoc and general administrative duties (copying, filing, faxing, archiving, shipping, supplies etc.), ad-hoc projects, committees and/or event planning.
• Orders office supplies & inventory as requested.
• Works with conference and catering services for meetings and client engagements as needed.
• Maintains understanding of firm policies and handles certain issues independently.
  
  

Job Description

Asset Management Private | Infrastructure Investing | Dallas, TX

Administrative Assistant

Job Summary & Responsibilities

• Provides administrative support to Managing Directors and their teams in a complex team environment and provide backup team support as needed
• Maintain and coordinate complex and extremely detailed calendars including senior-level internal/ external meetings and conference calls; prioritizes meeting requests and related logistics.
• Manages high volume of phones calls; interacts with high level business leaders and clients in a professional and effective manner.
• Handles highly confidential and sensitive client information with utmost discretion.
• Responds and follows up on client requests in a timely manner.
• Coordinates a high volume of domestic and international travel arrangements, including visa procurement; processes expense reports in a timely manner.
• Prepares and distributes department correspondence, memos, letters, reports or other documents as requested.
• Responsible for participation in ad-hoc and general administrative duties (copying, filing, faxing, archiving, shipping, supplies etc.), ad-hoc projects, committees and/or event planning.
• Orders office supplies & inventory as requested.
• Works with conference and catering services for meetings and client engagements as needed.
• Maintains understanding of firm policies and handles certain issues independently.
  
  

Skills & Qualifications

• Experience supporting multiple executive(s) in a complex environment, preferably in financial services, private sector or government.
• Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information.
• Comfortable with providing remote support to executives and team members across differing cities.
• Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
• Extreme attention to detail and organizational skills, with ability to prioritize tasks.
• Quick learner and self-starter with excellent anticipation skills.
• Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.
• Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi-task in a dynamic but deadline driven environment.
• Highest degree of integrity, professionalism, and diplomacy is required.
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook is required.
• Familiar with expense platforms such as SAP Concur
• Supportive team player with a positive attitude.
• Ideal candidate has at least 5+ years of experience.
  
  

Candidate must be located onsite in Dallas office.

About Goldman Sachs

At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.

We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.

We’re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https://www.goldmansachs.com/careers/footer/disability-statement.html

The Goldman Sachs Group, Inc., 2023. All rights reserved.

Goldman Sachs is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veterans status, disability, or any other characteristic protected by applicable law.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Finance and Sales

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