Asset Systems Management Analyst- Public Works (0926)

Coconino County Arizona; Flagstaff (AZ); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Health care insurance

Dental plan

Vision plan

Group life insurance

Arizona State Retirement System

Job summary

Coconino County seeks a skilled professional to administer, configure, implement, and continuously improve Public Works asset management systems, collaborating with GIS staff to integrate data and automate workflows.

You will develop reports and dashboards, support system audits, train users, and coordinate with vendors and internal teams to drive data-driven capital planning and lifecycle management.

Qualifications

• Bachelor’s degree in business administration, information systems, geographic information systems, engineering, public administration, or a related field.
• 3 years of progressively responsible experience supporting asset management, business systems analysis, GIS-integrated systems, or Public Works operational systems.

Responsibilities

• Administers, configures, maintains, and supports Public Works asset management systems and related applications.
• Manages software by developing frameworks, managing user rights and collaborating with GIS staff to integrate updated GIS data.
• Identifies and coordinates GIS integrations, database maintenance, and automation efforts supporting asset management activities.
• Coordinates non-GIS system implementations, upgrades, integrations, testing, and ongoing optimization efforts.
• Collaborates with operational divisions, Information Technology, Geographic Information Systems, vendors, and end users to identify business requirements and improve workflows.
• Develops, maintains, and monitors reports, dashboards, work orders, performance metrics, and asset data standards.

Skills

Enterprise asset management systems

Work order management systems

GIS integration concepts

Data management best practices

Business process analysis

Reporting dashboards

SQL

Education

Bachelor’s degree or higher in related field

Tools

GIS software

Relational databases

Enterprise asset management software

Job description

Nature of Work

Under general supervision, performs work of moderate difficulty in the administration, configuration, implementation, integration, maintenance, and continuous improvement of Public Works asset management systems.

Typical Duties

• Administers, configures, maintains, and supports Public Works asset management systems and related applications
• Manages software by developing frameworks, managing user rights and collaborating with GIS staff to integrate updated GIS data.
• Identifies and coordinates GIS integrations, database maintenance, and automation efforts supporting asset management activities
• Coordinates non-GIS system implementations, upgrades, integrations, testing, and ongoing optimization efforts
• Collaborates with operational divisions, Information Technology, Geographic Information Systems, vendors, and end users to identify business requirements and improve workflows
• Develops, maintains, and monitors reports, dashboards, work orders, performance metrics, and asset data standards
• Performs system audits, data validation, and quality assurance activities to improve data accuracy and consistency
• Develops and documents business processes, procedures, training materials, and system standards
• Provides user training, technical support, troubleshooting, and guidance for system functionality and best practices
• Supports asset lifecycle planning, rehabilitation prioritization, and capital improvement planning through data analysis and reporting
• Research software trends, emerging technologies, and industry best practices to support continuous improvement initiatives
• Prepares technical, statistical, and narrative reports, correspondence, and presentations.
• Supervises assigned staff, consultants, or contractors as assigned

Essential functions include driving; working with and around others; working with frequent interruptions; repetitive (hand, wrist, elbow and shoulder) motion for computer work; visual acuity (near and far) for computer work and working with applicants; color vision for working with computer screen; hearing and speech for ordinary and conversations and training; touch for computer work.

Minimum Qualifications

Bachelor’s degree in business administration, information systems, geographic information systems, engineering, public administration, or a related field; and three (3) years of progressively responsible experience supporting asset management, business systems analysis, GIS-integrated systems, or Public Works operational systems; OR any equivalent combination of education, training, and experience which demonstrates the ability to perform the duties of the position.

The ideal candidate is a collaborative, systems-oriented problem solver who enjoys using technology and data to improve how Public Works operates. They will have experience supporting business or asset management systems, analyzing workflows, developing reports and dashboards, and working with users to turn operational needs into practical solutions. The successful candidate will be comfortable working across technical and operational teams, managing multiple priorities, training users, troubleshooting issues, and taking ownership of continuous system improvement. Experience with Public Works operations, GIS-integrated systems, databases, SQL, or enterprise asset management software is highly desirable.

Preferred Qualifications:

Experience administering or supporting enterprise asset management or work order management systems; experience with Public Works operations; experience developing reports, dashboards, queries, or data analytics using SQL or similar tools; experience with relational databases or GIS-integrated systems; experience with business process analysis and workflow improvement; experience coordinating software implementations, integrations, upgrades, or testing; experience providing system training and end-user support; and experience coordinating technology projects, vendors, consultants, or cross-functional teams.

This position is non-exempt from overtime.

Knowledge, Skills And Abilities

• Working knowledge of:
• Enterprise asset management systems and work order management systems.
• Public Works operations, including transportation, fleet, facilities, and heavy equipment maintenance activities.
• Database structures, relational databases, GIS integration concepts, and data management best practices.
• Business process analysis, workflow development, and continuous improvement methodologies.
• Reporting platforms, dashboards, key performance indicators, and data analytics tools used to support operational decision-making.
• Skill in:
• Administering, configuring, troubleshooting, and maintaining asset management and operational business systems.
• Developing reports, dashboards, queries, and analytics using SQL, reporting software, and enterprise applications.
• Analyzing business processes and implementing technology-based solutions to improve operational efficiency.
• Training and supporting technical and non-technical users in the use of enterprise software systems and applications.
• Project coordination, vendor collaboration, and managing multiple priorities and deadlines in a dynamic operational environment.
• Supervising, coordinating, and training staff in the use of asset management systems and business processes.
• Ability to:
• Evaluate operational needs and translate business requirements into effective system configurations and workflows.
• Analyze data, identify trends, and develop recommendations supporting asset lifecycle and capital planning decisions.
• Communicate effectively both orally and in writing with staff, management, vendors, and external stakeholders.
• Establish and maintain effective working relationships with individuals from diverse professional and technical backgrounds.
• Work independently, exercise sound judgment, and manage sensitive or confidential information appropriately
• Supervise, mentor, and coordinate assigned staff, consultants, and contractors supporting asset management system operations and continuous improvement initiatives

Coconino County is an Equal Opportunity Employer.

AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.

Employee Benefits

Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week that includes: (Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)

• Vacation/Annual Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Group Life Insurance
• Pre-Tax Deduction Plan
• Sick Leave Conversion Plan
• Personal Day Purchase Program
• Vacation Sell Back Program
• Tuition Reimbursement Program
• Wellness Program
• Long-Term Disability
• Arizona State Retirement System
• Employee Assistance Program
• On-going Training Opportunities
• Free bus transportation/ EcoPass bus pass

Elective Coverage

• Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Health Savings Account
• Tax-deferred investment program
• Accidental and Disability Insurance
• Short Term Disability

01

Describe your experience administering, configuring, or supporting an asset management, work order, or other enterprise business system. What was your role and what types of improvements or changes did you make?

02

Tell us about your experience using data to support operations. What tools have you used to create reports, dashboards, queries, or performance measures?

03

Describe a time you identified an inefficient business process or workflow and helped improve it using technology. What was the problem, what did you change, and what was the result?

04

This position works with operational staff, IT, GIS, vendors, and end users. Describe your experience working across different groups to understand a need, solve a system issue, or implement a new process.

• Required Question