Asset Specialist I

University of Florida; Gainesville (FL); On-site; USD 23,000 - 28,000; Full time

Job summary

The University of Florida is seeking an Asset Specialist I to manage surplus property sales, customer service, and inventory records on campus. The role involves processing transactions, posting auctions, coordinating with warehouse staff, and ensuring proper documentation and compliance.

Qualifications include a high school diploma with related experience, familiarity with warehouse operations and inventory software, and a valid Florida driver license.

Qualifications

• High school diploma or equivalent with 1 year of related experience.
• Knowledge of warehouse operations and inventory systems.
• Familiar with online auction platforms and payment processes.
• Driver license valid in Florida.

Responsibilities

• Process Buy Now sales and issue receipts; assist customers.
• Post auction items and coordinate with warehouse for pickups.
• Maintain sales records and reconcile documentation.
• Provide cross-functional support for surplus operations.

Skills

Customer service

Sales operations

Inventory software

Barcode scanning

Education

High school diploma

Job description

Asset Specialist I

Job No: 541891

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Office/Administrative/Fiscal Support

Department: 64405002 - FAFA-AM-SURPLUS AUXILIARY

Job Description

Classification Title:

Asset Specialist I

Classification Minimum Requirements:

High school diploma or equivalent and one year of relevant experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Job Description:

The Asset Specialist I performs the following:

• Sales Operations and Customer Service - Process Buy Now sales and assist customers with purchasing surplus property. Create customer sales receipts, process electronic credit card payments, record sales transactions in MyAssets and other applicable systems, and maintain accurate sales documentation. Assist customers in showroom and controlled warehouse areas in accordance with warehouse policies and safety procedures. Provide customer service to campus departments and the public, respond to routine inquiries, explain purchasing procedures, and answer or triage incoming phone calls and emails.
• Auction, Vehicle, and Specialized Sale Support - Assist with preparing and posting auction items on approved auction platforms, verifying auction payments before property release, coordinating with warehouse staff for customer pickups, and supporting sales of vehicles, bicycles, and other specialized surplus property. Assist with donation activities, marketing support, and communication of sale procedures or upcoming surplus events as assigned.
• Sales Records, Inventory Coordination, and Compliance Support - Maintain sales records, reconcile sale documentation, support inventory research related to sales activity, and help ensure property is released only after required payment, documentation, and approval steps are completed. Follow University surplus property, payment, records management, confidentiality, and customer access procedures. Identify and elevate discrepancies, customer issues, or potential compliance concerns to the appropriate supervisor.
• Cross-Functional Surplus Operations Support - Provide operational support to other UF Surplus functions as business needs require, which may include warehouse logistics, customer pickups, auction preparation, IT asset intake or repair workflow support, recycling activities, inventory review, departmental transfers, special projects, or other activities needed to maintain continuity of operations

Expected Salary:

$16.83/hour to $20.00/hour

Required Qualifications:

High school diploma or equivalent and one year of relevant experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred:

The individual is preferred to be knowledgeable and experienced in warehouse operations, using inventory management software and barcode scanning systems. Experience using online auction platforms and payment platforms. Knowledgeable in warehouse safety standards. Possess strong organizational, communication and problem-solving skills. Forklift certified with experience in operating commercial vehicles. Completed OSHA safety training. Ability to prioritize multiple assignments while maintaining accuracy. Ability to effectively communicate with employees, departments, vendors, and customers.

Health Assessment Required:No

Valid State of Florida Driver License.

Applications Close:

13 November 2026

Our Commitment:

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.