Asset Manager

KaylaTek, Inc.; Arlington (VA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Health Savings Account

FSA

401(k) with company matching

Short-Term Disability

Long-Term Disability

Life and AD&D Insurance

PTO

11 Paid Holidays

Employee Assistance Program (EAP)

Professional Development Program

Military Leave Support

Referral bonuses

Job summary

KaylaTek, Inc. is seeking an Asset Manager for the Pentagon to oversee the full lifecycle of 8,000+ IT assets in a high-security environment.

The role requires meticulous attention to detail, strict adherence to security protocols, and the ability to work independently. You will support Headquarters Air Force, OSW, and JCS, perform inventory, tagging, reporting, and data entry using Remedy/ServiceNow and Excel, and ensure 100% accuracy under tight schedules.

Qualifications

• Active Top Secret security clearance with SCI eligibility.
• Advanced Excel skills (VLOOKUP, Pivot Tables, data filtering) for large datasets.
• Experience with enterprise IT asset management systems (Remedy/ServiceNow).
• Proven IT asset management or inventory control experience with high accuracy.
• Ability to work independently with minimal supervision.
• Familiarity with SCIF security procedures and handling classified IT equipment.
• Ability to lift up to 50 lbs.

Responsibilities

• Full lifecycle asset management and maintaining an inventory of 8,000+ IT assets using Excel and asset management software (Remedy/ServiceNow).
• Manage stockroom operations: receiving, asset tagging, secure storage, and disposal with no scanners in SCIF environment.
• Generate and deliver asset inventory reports for laptops, desktops, printers and servers.
• Serve as the primary asset management contact for leadership and technical teams.
• Perform regular, in-person inventories to ensure 100% accuracy.
• Execute duties with minimal supervision.

Skills

Excel

VLOOKUP

Pivot tables

Data filtering

Remedy

ServiceNow

IT asset management

Inventory control

SCIF procedures

Independent worker

US citizenship

Tools

Remedy

ServiceNow

SharePoint

Job description

Come join our growing team with a 21st Century Vision! At KaylaTek, we understand that the key to our success is the quality of the people we employ. Our focus is not just on jobs, but on building and enhancing your career through ongoing professional development, training, and high quality of life. Our team members choose KaylaTek for a number of reasons including our competitive compensation and benefit packages, dedication to education, as well as our outstanding service. Our Grow Strong Vision encompasses a place for employees to grow, learn and feel a sense of belonging, not just a place to work.

Employee Benefit Offerings

• Medical
• Dental
• Vision
• Health Savings Account
• FSA
• 401(k) with company matching
• Short-Term and Long-Term Disability
• Life and AD&D Insurance
• Paid Time Off
• 11 Paid Holidays
• Employee Assistance Program (EAP)
• Professional Development Program
• Military Leave Support
• Referral bonuses
• and more!

Location: Pentagon

Shift: Day Shift

Position Summary:

KaylaTek is seeking an Asset Manager who will be responsible for the complete lifecycle management of thousands of critical IT assets, ensuring perfect accountability and operational readiness in one of the nation's most secure facilities. This is a high-visibility position requiring exceptional attention to detail, professionalism, a high degree of self-motivation, and the ability to operate independently within stringent security protocols. The successful candidate will be a key member of a team providing direct support to Headquarters Air Force (HAF), the Office of the Secretary of War (OSW), and the Joint Chiefs of Staff (JCS). This role operates in a fast-paced, challenging, and rewarding environment where senior leaders and national defense missions require that operations never fail.

Certifications required:

• None

Security Clearance

• Active DOD Top Secret (final) with SCI eligibility

Essential Job Functions

• Full Lifecycle Asset Management:
  • Independently and meticulously maintain an inventory tracking system of over 8,000 IT assets using Microsoft Excel and asset management software (e.g., Remedy/ServiceNow).
• Manual Inventory & Data Entry:
  • Manage all stockroom operations, including receiving, asset tagging, secure storage, and disposal. This role requires heavy manual data entry, as the use of hand-held scanners is prohibited within the SCIF environment.
• Reporting and Analysis:
  • Generate and deliver precise and detailed asset inventory reports for critical infrastructure, including laptops, desktops, printers, and servers.
• Stakeholder Support:
  • Serve as the primary point of contact for asset management, providing a high level of customer service to leadership and technical teams.
• High-Stakes Inventory Control:
  • Perform regular, in-person physical inventories of assets, working independently to ensure 100% accuracy.
• Process Adherence:
  • Execute all duties with minimal to no supervision

Basic Qualifications

• An active Top Secret security clearance with SCI eligibility is required.
• Proficiency with Microsoft Office Suite, especially advanced features in Excel (e.g., VLOOKUP, pivot tables, data filtering) for managing large datasets.
• Demonstrated experience using enterprise IT asset management systems (e.g., Remedy, ServiceNow, or similar).
• Proven experience in IT asset management or inventory control where meticulous attention to detail was critical
• Experience working independently and as a self-starter in a role requiring minimal supervision.
• Familiarity with SCIF security procedures and the handling of classified IT equipment.
• Ability to lift up to 50 lbs.

Preferred Qualifications

• Direct experience working within the Pentagon, a military command center, or a similar high-security DoD/IC environment.
• Experience using SharePoint and shared network drives for documentation and collaboration.
• Knowledge of ITIL principles for IT Asset Management (ITAM).

MUST BE A US CITIZEN

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

EQUAL OPPORTUNITY EMPLOYER

KaylaTek is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

E-VERIFY AND BACKGROUND CHECKS

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. KaylaTek participates in the DHS e-Verify program. KaylaTek also conducts a background check on all candidates post offer though PROScreening LLC.