Asset Management Specialist – Multifamily Real Estate

Thrive Living; Los Angeles (CA); Vor Ort; USD 90.000 - 120.000; Vollzeit

Zusammenfassung

Thrive Living in Los Angeles is seeking an Asset Management Specialist to support day-to-day management of a multifamily portfolio. You will work with the Head of Asset Management to coordinate priorities, monitor performance, manage projects, and organize reporting.

This role blends asset management support, operational oversight, and process improvement. You will interact with property managers, vendors, accounting, leasing, and executives, taking ownership from start to finish and ensuring

Qualifikationen

• Strong analytical and organizational skills.
• Ability to manage multiple priorities with minimal supervision.
• Effective communication with in-house teams and external vendors.

Aufgaben

• Coordinate daily priorities with Head of Asset Management.
• Track portfolio performance and prepare reporting updates.
• Monitor project timelines, budgets, and milestones across properties.
• Collaborate with property managers, vendors, and internal teams.

Kenntnisse

Analytical thinking

Organization

Communication

Problem solving

Tools

Excel

MS Project

Power BI

Jobbeschreibung

Position Summary

We are seeking a proactive, highly organized, analytical, and technologically savvy Asset Management Specialist to support the day-to-day management and execution of asset management activities across a multifamily residential real estate portfolio.

This individual will work closely with the Head of Asset Management to coordinate departmental priorities, monitor property performance, manage projects, organize reporting, track deadlines, and ensure that important tasks and initiatives are completed accurately and on time.

This position is intended for someone who can do much more than administrative work. The ideal candidate is a self-directed problem-solver who can independently manage multiple priorities, analyze information, coordinate with property managers and vendors, identify operational issues, and take ownership of assignments from start to finish.

The role combines asset management support, project coordination, operational oversight, reporting, process improvement, and administrative responsibilities. The successful candidate will help bridge the gap between asset management, property operations, accounting, leasing, maintenance, vendors, and executive leadership.

The ideal candidate is comfortable working independently, managing competing priorities, holding others accountable to deadlines, and anticipating departmental needs without requiring constant direction. They should be able to identify problems, recommend solutions, and follow through until issues are resolved.

This is a hands‑on role for a professional who can serve as a trusted extension of the Head of Asset Management, helping manage the department's daily operations and ensuring that portfolio initiatives are executed efficiently.

Essential Duties & Responsibilities

1. Asset Management & Departmental Support

• Work directly with the Head of Asset Management to coordinate daily priorities, ongoing initiatives, and portfolio-wide objectives.
• Help manage departmental workflow by maintaining task lists, project trackers, calendars, deadlines, and follow‑up schedules.
• Monitor outstanding assignments and ensure property managers, vendors, and internal team members follow through on commitments.
• Identify overdue items, operational bottlenecks, and unresolved issues and bring them to management's attention with recommended next steps.
• Prepare status updates, summaries, reports, and presentations for departmental and executive review.
• Help establish consistent processes, reporting standards, and accountability across the portfolio.
• Independently manage assigned projects and responsibilities while keeping leadership informed of progress and material issues.
• Serve as a central point of coordination between asset management and other departments.
• Anticipate upcoming needs, identify gaps in information or execution, and proactively address issues before they escalated.

2. Property Performance & Operational Oversight

• Assist in monitoring property performance, including occupancy, leasing activity, rent collections, delinquency, expenses, work orders, and other key operating metrics.
• Collect, organize, and review property‑level information to help management evaluate performance and identify areas requiring attention.
• Track leasing progress, vacancies, applications, move‑ins, move‑outs, and occupancy trends.
• Monitor rent collection and delinquency updates and coordinate follow‑up with property management teams.
• Maintain trackers for property inspections, outstanding maintenance items, vendor work, resident concerns, and corrective actions.
• Identify recurring operational issues, missed deadlines, and deviations from established expectations.
• Follow up on property‑level action plans and verify that assigned items are completed and documented.
• Escalate significant operational concerns, financial discrepancies, and performance issues to the Head of Asset Management.
• Help ensure that property‑level reporting is timely, accurate, consistent, and actionable.

3. Project Management & Execution

• Coordinate projects and initiatives across multiple properties, ensuring assignments have clear owners, deadlines, and documented status updates.
• Maintain project schedules, milestone trackers, and outstanding action‑item lists.
• Follow up with property managers, maintenance personnel, vendors, contractors, and other stakeholders to keep projects moving.
• Assist with property improvement projects, capital expenditure tracking, unit renovations, building upgrades, and other asset‑level initiatives.
• Monitor project budgets, invoices, completion dates, and supporting documentation in coordination with accounting and operations.
• Schedule meetings, inspections, vendor visits, and project check‑ins as needed.
• Document project progress, identify delays or obstacles, and recommend solutions.
• Ensure completed work is appropriately documented and outstanding deficiencies receive follow‑up.
• Independently coordinate assigned projects and communicate progress, risks, and required decisions to leadership.

4. Financial & Performance Reporting Support

• Assist with collecting, organizing, and reviewing property‑level financial and operational reports.
• Coordinate with accounting to obtain financial statements, budget comparisons, expense reports, and other relevant financial information.
• Help track operating budgets, vendor costs, capital expenditures, and approved project spending.
• Identify unusual variances, missing information, inconsistent reporting, and items requiring additional review.
• Maintain organized records of property performance, budgets, financial updates, and management decisions.
• Assist with preparing monthly and quarterly portfolio reporting packages.
• Support budget preparation and forecasting by gathering historical data, operational assumptions, and property‑level updates.
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