Asset Management Specialist II - Lab Equipment

Genesis AEC, Inc.; Center Square (PA); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Schedule flexibility

Hybrid work schedule

Comprehensive medical, dental, vision

401(k) match

Generous PTO

License reimbursement

Job summary

Genesis AEC, Inc. is a forward-thinking firm at the forefront of laboratory design and CQV, seeking a Lab Equipment Asset Manager to own Master Equipment Lists and coordinate lab equipment moves.

You will work with vendors and clients to ensure timely procurement and installation on life sciences projects. Ideal candidates have 5+ years in move management, familiarity with cGMP, and strong organizational and communication skills.

Qualifications

• BS/BA in Biology, Engineering, or life science-related field preferred.
• Experience with move management in lab environments is required.
• Familiarity with cGMP regulations is preferred.

Responsibilities

• Own Master Equipment Lists throughout the project lifecycle, updating with IT/automation and CQV needs.
• Compile facilities equipment list from P&IDs and shop drawings into Master Equipment Lists.
• Coordinate decontaminations, moves, and re-installations of equipment with precision.
• Lead lab equipment moves with customers and coordinate with vendors and moving companies.
• Coordinate equipment alarming and data logging requirements among stakeholders.
• Ensure Just-in-Time delivery aligned with project schedule.
• Manage preventative maintenance, calibration, and asset tagging activities.
• Support pre-occupancy walkdowns and final utilities readiness for installation.

Skills

Move management

Vendor coordination

Project coordination

Client liaison

cGMP familiarity

Microsoft Office

Documentation

Strong communication

Time management

Education

BS/BA in Biology or Engineering or life sciences

Job description

Do you enjoy using problem-solving skills? Do you want to be part of a forward-thinking team at the forefront of laboratory design and implementation? Are you passionate about lab equipment asset management in the life sciences sector and eager to make a tangible impact on groundbreaking projects?

WHO WE ARE

We’re Genesis AEC – an award-winning architecture, engineering, construction management, and CQV firm and a leader in the life sciences industry. Ranked #5 in Pharmaceutical Design by ENR magazine, we’re designing and constructing facilities that advance worldwide health. We’re proud to contribute to our clients’ success, earning honors that include a 2021 ISPE Facility of the Year (FOYA) award and an ENR Mid-Atlantic’s Best Manufacturing Project award for our work at the National Institutes of Health.

Our culture is based on inclusion, one where all identities, backgrounds, and perspectives are embraced. When you’re on our team, you’ll find you are supported, challenged, and encouraged to grow – with opportunities, training, and a work-life balance to help you succeed.

WHAT YOU WILL BE DOING:

• Take ownership of Master Equipment Lists throughout the project lifecycle, ensuring they are updated with IT/automation requirements, CQV needs, move information, and relevant details regarding auxiliary equipment.
• Compile the facilities equipment list from P&IDs and shop drawings onto Master Equipment Lists.
• Work with vendors to obtain quotes and lead times for new equipment, ensuring timely procurement.
• Participate in meetings coordinated by Senior Asset Management Specialists, providing valuable insights into action items.
• Coordinate the decontaminations, moves, and re-installations of existing equipment with precision.
• Work with customers to organize and lead laboratory equipment moves.
• Coordinate with equipment vendors and moving companies for equipment relocations, moves, and setups.
• Coordinate equipment alarming and/or data logging requirements between the owner, construction management, electrical contractor, and automation/IT teams, as applicable.
• Ensure equipment deliveries align with the project schedule to ensure Just-in-Time (JIT) delivery.
• Manage and coordinate the assignment of preventative maintenance, calibration, and asset tagging activities.
• Participate in equipment surveys/walkdowns, submitting necessary documentation, as needed.
• Assist in pre-occupancy walkdowns to confirm all utilities are ready for equipment installation.
• Effectively coordinate and execute equipment installations, including submitting Job Safety Analysis (JSAs) and on-site hyper care.
• Maintain a close eye on tracking equipment deliveries and upholding quality control standards throughout the process.

Required Skills & Abilities

• Familiarity with laboratory equipment.
• Working knowledge of laboratory equipment functionality.
• Familiarity with cGMP regulations and standards preferred.
• Proficiency with Microsoft Office Suite or related software.
• Valid Driver's License and reliable transportation are required.
• Strong verbal and written communication skills
• Solid interpersonal skills that foster collaboration and client relations
• Strong organizational skills with an unwavering attention to detail
• Effective time management skills with a proven ability to meet deadlines
• Critical thinking, analytical prowess, and problem-solving skills to navigate challenges with confidence

Education and Experience:

• BS/BA in Biology, Engineering, or a life science-related field preferred.
• A minimum of 5 years of move management experience.

Physical Requirements:

The physical demands of this job include:

• Prolonged periods of sitting for laptop/computer work.
• Frequent (~60%) client site visits for vendor management and coordination activities.
• Working at the client sites 3-5 days per week.

WHY YOU’LL LOVE IT HERE

• Ourcollaborative and positive culture sets us apart!
• We offerschedule flexibility*, with a half-day Friday option, all year long.
• Ahybrid schedulefor a balanced work week. *For field-based personnel, flexible scheduling may be subject to client/project site requirements.
• Comprehensivemedical, dental, vision, and Rx insuranceplans, with two-thirds of your premiums and deductible paid!
• Competitive401(k) matchprogram
• Generouspaid time off(PTO)
• Thought leadership opportunities, including a $1,000 award for presenting or publishing your technical expertise!
• Competitivecompany-paid trainingopportunities
• A5% salary increasefor earning your professional license!
• Endlessopportunities to growyour career
• And so much more!