Asset Management Coordinator

Nationwide Children's Hospital Inc; Columbus (OH); On-site; USD 65,000 - 90,000; Full time

Job summary

Nationwide Children's Hospital Inc is seeking an asset lifecycle professional to manage equipment inventory, tracking, and financial recordkeeping. The role supports onboarding, transfers, replacements, and disposition while ensuring compliance with policies and audits.

Strong analytical skills and experience with accounting systems and software are essential, with collaboration across departments to improve processes and data integrity.

Qualifications

• Associate’s Degree, or equivalent experience, required.
• Bachelor’s Degree, preferred.
• Three years of supply chain, accounting, or procurement experience, required.
• Cost center or grant accounting experience, preferred.
• Previous vendor management experience, preferred.
• Experience with Smartsheet, enterprise software systems, and equipment inventory management platforms, preferred.

Responsibilities

• Maintains accurate and complete asset inventory records by coordinating asset identification, documentation, monitoring, and reconciliation throughout the equipment lifecycle.
• Coordinates equipment onboarding, transfer, movement, replacement, and disposition activities in accordance with established organizational and regulatory requirements.
• Monitors asset transactions and supporting documentation to strengthen internal controls, ensure data integrity, and maintain readiness for recurring inventory audits.
• Analyzes asset cost, condition, and valuation information to support appropriate financial treatment and informed asset management decisions.
• Collaborates with cross-functional partners to coordinate asset-related activities, address equipment needs, and resolve operational or system issues.
• Supports equipment lifecycle initiatives by coordinating asset information, operational requirements, and implementation activities.
• Identifies and implements improvements to asset management processes, system integration, record accuracy, and workflow efficiency.
• Validates and integrates data from various enterprise systems and equipment-specific software for asset lifecycle management analysis, capital planning, and procurement.

Skills

Asset management

Inventory control

Data analysis

Microsoft Office

Education

Associate’s Degree

Bachelor’s Degree

Tools

Smartsheet

Enterprise software

Equipment inventory systems

Job description

Job Description Summary:

Coordinates the lifecycle management of organizational assets to maintain accurate inventory and financial records, support equipment transitions, and ensure compliance with applicable policies and requirements. Serves as a central resource for asset identification, tracking, valuation, audit support, disposition, issue resolution, and process improvement.

Overview

Job Description Summary:

Coordinates the lifecycle management of organizational assets to maintain accurate inventory and financial records, support equipment transitions, and ensure compliance with applicable policies and requirements. Serves as a central resource for asset identification, tracking, valuation, audit support, disposition, issue resolution, and process improvement.

Job Description

Essential Functions:

• Maintains accurate and complete asset inventory records by coordinating asset identification, documentation, monitoring, and reconciliation throughout the equipment lifecycle.
• Coordinates equipment onboarding, transfer, movement, replacement, and disposition activities in accordance with established organizational and regulatory requirements.
• Monitors asset transactions and supporting documentation to strengthen internal controls, ensure data integrity, and maintain readiness for recurring inventory audits.
• Analyzes asset cost, condition, and valuation information to support appropriate financial treatment and informed asset management decisions.
• Collaborates with cross-functional partners to coordinate asset-related activities, address equipment needs, and resolve operational or system issues.
• Supports equipment lifecycle initiatives by coordinating asset information, operational requirements, and implementation activities.
• Identifies and implements improvements to asset management processes, system integration, record accuracy, and workflow efficiency.
• Validates and integrates data from various enterprise systems and equipment-specific software for asset lifecycle management analysis, capital planning, and procurement.

Education Requirement

• Associate’s Degree, or equivalent experience, required.
• Bachelor’s Degree, preferred.

Skills

• Proficiency with integrated accounting systems and standard office software, with the ability to learn additional applications.
• Strong analytical and organizational skills for identifying and resolving procedural, operational, or system-related issues.
• Strong written, verbal, interpersonal, and customer service communication skills.
• Strong aptitude for software applications including Microsoft Office Suite, required.

Experience

• Three years of supply chain, accounting, or procurement experience, required.
• Cost center or grant accounting experience, preferred.
• Previous vendor management experience, preferred.
• Experience with Smartsheet, enterprise software systems, and equipment inventory management platforms, preferred.

Physical Requirements

OCCASIONALLY: Lifting / Carrying: 11-20 lbs, Reaching above shoulder, Walking
FREQUENTLY: Flexing/extending of neck, Lifting / Carrying: 0-10 lbs, Standing
CONTINUOUSLY: Audible speech, Color vision, Computer skills, Decision Making, Depth perception, Hand use: grasping, gripping, turning, Hearing acuity, Interpreting Data, Peripheral vision, Problem solving, Repetitive hand/arm use, Seeing – Far/near, Sitting

EOE M/F/Disability/Vet