Assessment Retention Specialist, EWD

Cape Fear Community College; Wilmington (NC); On-site; USD 32,000 - 46,000; Full time

Job summary

Cape Fear Community College in Wilmington, NC seeks an organized administrative professional to support the Adult High School and Career Pathways programs. You will perform a range of clerical duties, assist with student orientations and testing, and help manage intake processes.

Main duties include coordinating transcripts and enrollment, advising on class placements, registering students, updating official records, and proctoring testing.

Qualifications

• An Associate’s degree or one year prior experience in education required
• Excellent written, verbal and interpersonal communication skills.
• Excellent computer and technical skills.
• Bachelor degree in education is preferred.
• Experience in adult education is preferred.

Responsibilities

• Provide complex administrative and operational support to the Adult High School (AHS) and High School Equivalency (HSE) programs.
• Assist AHS and HSE program directors with student orientations and intake processes, including testing students.
• Coordinate with partner high schools to receive transcripts and withdrawal forms prior to orientation.
• Conduct AHS student class placement advising and work on shared advising/placement workflows with the AHS team.
• Register AHS students for current and upcoming sessions, including scheduling in Advansys and Edmentum.
• Evaluate incoming high school transcripts and post transfer credits to official CFCC academic records.
• Continuously update AHS student transcript files and credit accrual data.
• Coordinate and transmit official graduate records to partner school districts, New Hanover and Pender Counties.
• Utilize Advanys, Colleague, and Edmentum to manage student records, registration, and reporting; maintain shared student tracking spreadsheets.
• Monitor, check and approve online AHS attendance.
• Coordinate and proctor AHS student post-testing in the testing lab.
• Assist students and visitors to the department with information about all of our programs.

Skills

Written communication

Verbal communication

Interpersonal skills

Data entry

Organization

Education

Associate degree

Bachelor degree in education

One year experience in education

Tools

Advanys

Colleague

Edmentum

Microsoft Excel

Google Sheets

Job description

DEFINITION

To perform a variety of administrative duties for the Academic and Career Readiness program, conduct department testing, and assist students in all Academic and Career Readiness programs.

SUPERVISION RECEIVED AND EXERCISED

• Receives direct supervision from the Director of Adult High School & Career Pathways; receives general supervision from the Director of Academic & Career Readiness.
• Exercises no supervision.

ESSENTIAL AND OTHER IMPORTANTFUNCTION STATEMENTS

Essential and other important responsibilities and duties may include, but are not limited to, the following:

Essential Functions:

• Provide complex administrative and operational support to the Adult High School (AHS) and High School Equivalency (HSE) programs.
• Assist AHS and HSE program directors with student orientations and intake processes, including testing students.
• Coordinate with partner high schools to receive transcripts and withdrawal forms prior to orientation.
• Conduct AHS student class placement advising and work on shared advising/placement workflows with the AHS team,
• Register AHS students for current and upcoming sessions, including scheduling in Advansys and Edmentum.
• Evaluate incoming high school transcripts and post transfer credits to official CFCC academic records. Continuously update AHS student transcript files and credit accrual data.
• Coordinate and transmit official graduate records to partner school districts, New Hanover and Pender Counties.
• Utilize Advanys, Colleague, and Edmentum to manage student records, registration, and reporting; maintain shared student tracking spreadsheets.
• Monitor, check and approve online AHS attendance.
• Coordinate and proctor AHS student post-testing in the testing lab.
• Assist students and visitors to the department with information about all of our programs.

EXPERIENCE AND TRAINING GUIDELINES:

Minimum Education/Training:

• An Associate’s degree orone year prior experience in education required

Minimum Experience:

• Excellent written, verbal and interpersonal communication skills.
• Excellent computer and technical skills.

Preferred Education/Training, Experience, Skills:

• Bachelor degree in education.
• Experience in adult education.

• Strong data entry, organizational and office management skills
• Knowledge of Microsoft Excel and Google Sheets programs.

Additional Requirements

• Position requires a schedule that includes evening hours.
• Position involves travel.

SPECIAL INSTRUCTIONS FOR APPLICANTS

• This position requires unofficial transcripts and/or training certifications be submitted in addition to the application. Please have these documents ready to upload when applying.
• Successful candidates are required to submit official transcripts prior to their first day of work.
• Successful candidates who have obtained their education outside of the US and its territories must have their academic degree(s) validated, at their own expense, by an outside credential evaluation service as equivalent to the Bachelor’s or Master’s degree conferred by a regionally accredited college or university in the United States.