ASC Surgery Scheduler

Centers for Advanced Urology; Sanatoga (PA); On-site; USD 42,000 - 56,000; Full time

Job summary

Centers for Advanced Urology in Pennsylvania is seeking an ASC Surgery Scheduler to arrange surgeries and preauthorizations for the physician practice. The role includes coordinating pre-op tests, medications, and patient history with providers, and ensuring accuracy across scheduling systems.

The Scheduler will manage insurance pre-certifications, maintain surgical logs, and provide patients with pre-surgical packets and instructions while upholding HIPAA and confidentiality standards.

Qualifications

• High School Diploma or equivalent required.
• Minimum of one year scheduling experience in a surgery center or medical office.
• Knowledge of medical terminology and coding.
• Strong HIPAA compliance and patient confidentiality awareness.
• Excellent written and verbal communication with a patient-focused approach.

Responsibilities

• Schedules office, surgery centers and hospital-based procedures with provider and time/location slots.
• Pre-authorizes surgeries through insurance companies and enters data into scheduling system.
• Maintains a surgical log for statistical analysis.
• Provides pre-surgical packets with dates and pre-operative instructions.
• Coordinates with facilities for equipment or personnel needs.
• Ensures pre-operative labs are ordered and tracked in the EMR.
• Audits the automated phone system daily to update call schedules.
• Verifies scheduling accuracy before publication.
• Interfaces with surgery center and hospital staff to ensure coordinated patient care.
• Treats patients and referring physicians with courtesy and respect; maintains confidentiality.
• Performs other duties as assigned and adheres to Health Policy and Compliance policies.

Skills

Medical terminology

HIPAA compliance

Communication skills

Multitasking

Customer service

Scheduling

EMR software

Office software

Education

High School Diploma or equivalent

Tools

EMR systems

Microsoft Office

Job description

GENERAL SUMMARY

The ASC Surgery Scheduler schedules and preauthorizes surgeries and specialized procedures for the physician/medical practice including the scheduling of follow up appointments in the office. Scheduler reviews pre-op tests required, medications, allergies, and medical history with patient. Understands insurances and manages pre-certifications required for obtaining benefits. The Surgical Scheduler must be able to respond to both written and oral correspondence regarding scheduling changes/cancellations in a timely, accurate manner. Scheduler will multitask and handle obstacles with outstanding customer service skills.

Requirements

ESSENTIAL JOB FUNCTION/COMPETENCIES

Responsibilities include but are not limited to:

• Schedules office, surgery centers and hospital based medical procedures, for patients with appropriate provider and time/location slot, utilizing appropriate scheduling code.
• Pre-authorizes surgeries through insurance companies and schedules procedures at the designated facility and accurately enters information into the scheduling system.
• Maintains a surgical log for statistical analysis.
• Provides pre-surgical packets to patients confirming date and pre-operative instructions.
• Responsible for coordinating with the surgical facilities for any special equipment or personnel needed for the surgery.
• Ensures all pre-operative labs are ordered, tracked for completion and scanned correctly into the patient’s electronic medical record.
• Effectively utilizes clinical knowledge when determining if appointment is consistent with the diagnosis/indications indicated by the provider.
• Responsible for auditing the automated phone system each day to ensure the call information has been correctly changed and the phone call schedules changed if necessary.
• Verifies and re-verifies scheduling for accuracy before schedules are published.
• Interfaces with appropriate surgery center and hospital staff to ensure a cohesive working relationship in providing patient care services.
• Must treat our patients and our referring physicians with the utmost courtesy and respect whether in person or on the phone.
• Maintains patient confidentiality.
• Performs other position related duties as assigned.
• Employees shall adhere to high standards of ethical conduct and will comply with and assist in complying with all applicable laws and regulations. This will include and not be limited to following the Solaris Health Code of Conduct and all Solaris Health and Affiliated Practice policies and procedures; maintaining the confidentiality of patients' protected health information in compliance with the Health Insurance Portability and Accountability Act (HIPAA); immediately reporting any suspected concerns and/or violations to a supervisor and/or the Compliance Department; and the timely completion the Annual Compliance Training.

CERTIFICATIONS, LICENSURES OR REGISTRY REQUIREMENTS

• N/A

KNOWLEDGE | SKILLS | ABILITIES

• Knowledge of medical terminology and coding.
• Knowledge of governmental regulations and compliance requirements.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Skill in using computer programs and applications including Microsoft Office. Knowledge in healthcare systems operations such as EMR.
• Ability to multi-task with accuracy.
• Ability to make decisions based on situation review and data compiled.
• Customer-oriented with ability to remain calm in difficult situations.
• Ability to work with other team members and patients in a courteous and cooperative manner.
• Delivers exceptional patient service throughout all interactions.
• Complies with HIPAA regulations for patient confidentiality.
• Complies with all health and safety policies of the organization.

EDUCATION REQUIREMENTS

• High School Diploma or equivalent required.

EXPERIENCE REQUIREMENTS

• Minimum of one year scheduling experience in a surgery center and/or medical office setting.

REQUIRED TRAVEL

• Occasionally travel for coverage at another location.

PHYSICAL DEMANDS

Carrying Weight Frequency

1-25 lbs. Frequent from 34% to 66%

26-50 lbs. Occasionally from 2% to 33%

Pushing/Pulling Frequency

1-25 lbs. Seldom, up to 2%

100 + lbs. Seldom, up to 2%

Lifting - Height, Weight Frequency

Floor to Chest, 1 -25 lbs. Occasional: from 2% to 33%

Floor to Chest, 26-50 lbs. Seldom: up to 2%

Floor to Waist, 1-25 lbs. Occasional: from 2% to 33%

Floor to Waist, 26-50 lbs. Seldom: up to 2%